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GullySystem
Media · Software for video production houses

Follow each film from brief to final delivery across crew, kit, shoot days and review rounds.

A production house sells one film made of many small commitments. The video production software holds the brief, treatment, budget, crew bookings, kit and call sheets for each job. Daily production reports and footage logs feed the edit. Review rounds and delivery files stay attached to the same job until the final invoice. Nothing is retyped between stages.

At a glance

A film is many small bookings. The software keeps briefs, treatments, budgets, shooting schedules, crew and kit bookings, location permissions, edit versions, review rounds and delivery files on one job. Producers plan the job, line producers book people and equipment, editors and colourists work from logged footage, and account managers carry client feedback back to the team.

Most houses run a film across a budget sheet, a shared calendar, a folder of releases, a chat group for call sheets and a drive full of cuts named final. The result is scattered. Share your requirements first.

How the work runs today

A client sends a brief for a brand film, a corporate profile, a product spot or a documentary series. The producer writes a treatment and a budget with day rates for director, camera crew, sound, gaffer, make-up and a post team. The client signs off a quotation, and the job opens with a shooting schedule, a shot list and a location recce. Cast and crew are booked for named days, and camera bodies, lenses, lights and a grip truck are reserved against the same dates. Nothing moves without a booking.

On a shoot day the assistant director issues a call sheet with unit call times, scene order, cast, vehicles and the nearest hospital. Location releases, cast contracts and crew deal memos are collected on set. At wrap, the production report records scenes shot, overtime, meals, damage and the card count. The data wrangler logs every card. In post, the editor shares cuts, the client sends consolidated notes by round, and the colour and sound mix follow approval. Final files are exported in the formats the broadcaster or platform asks for. Then the invoice follows.

Where it breaks

What goes wrong for video production houses without a proper system.

The budget and the actual spend never meet

Day rates, kit hire, travel, permits and overtime are paid from different pockets. The line producer sees the true cost of a shoot only after wrap. Margin is a guess.

Crew and kit clash across overlapping jobs

A cinematographer is pencilled for two jobs on the same Thursday, and a cinema lens is out on a rental that has not been returned. The clash is found on the morning of the shoot. Too late.

Releases and permits sit in personal inboxes

A location release, a talent release and a drone permission are signed on paper or by email, and nobody can produce them when the client’s legal team asks. That is a risk.

Footage is logged only in the editor’s head

Cards are copied to two drives, and the wrangler’s notes live in a chat. Which camera shot the disputed take? The answer sits in someone’s memory, not in a record. Reshoots become arguments.

Client feedback arrives from five people

One note says warmer, another says cut ten seconds, a third contradicts both. Without numbered rounds, the edit drifts and the extra revisions are never billed. Money leaks.

What the software does

What we would build for video production houses.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Brief, treatment and quotation

Hold the client brief and the creative treatment with a costed quotation built from your day rates. Every revision of the budget is kept beside the version the client approved.

Shooting schedule and call sheets

Lay out shoot days by scene, location and cast availability, then issue a call sheet to each person with unit call, parking and weather notes. Nobody guesses the day.

Crew and freelancer bookings

Book directors, camera operators, sound recordists and make-up artists by day. Deal memos, rate cards and payment status stay with each freelancer.

Kit and rental register

Reserve cameras, lenses, lights and grip against shoot dates. Record check-out, check-in, damage and external rental returns by serial number. Gaps show early.

Releases, permits and insurance

Keep location releases, talent releases, drone permissions and production insurance documents on the job, with expiry dates flagged before a shoot.

Footage log and edit versions

Log each card by camera, day and scene, then track edit versions, client review rounds and numbered notes until picture lock, grade and final mix. One log, one truth.

Delivery and milestone invoicing

Record every master, cutdown and subtitle file against its delivery spec. Raise milestone invoices at signing, wrap and delivery, with extra rounds priced separately.

Before you talk to a supplier

A requirements checklist for video production houses.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for video production houses.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Video Production House Management Software

Call sheets, crew and kit bookings, talent releases, footage logs, edit review rounds, delivery specs and milestone invoices, all kept for video production houses.

See the product
Solutions inside

The business modules video production houses use most.

Each one is also available on its own, or inside a system built for you.

How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Common questions

Questions video production houses ask before they call.

Does it plan a shoot and hold the budget together?

Yes. A shoot day carries its scenes, cast, crew, kit and expected cost. Actual payments and rental bills are posted against the same budget lines, so the line producer reads the gap during the job.

Can freelancers see their own call sheets?

Yes. A camera operator or sound recordist opens a call sheet and confirms or declines the day from a phone. The producer sees the replies without chasing anybody.

Does it store the video files themselves?

No. Footage stays on your drives or storage service. GullySystem keeps the log: which card, which camera, which scene, which version and where the file sits.

How is a house like ours priced and set up?

The price moves with how many producers, editors and bookers work in it, and with the day-rate cards and delivery specs we must enter for you. Show us one recent film.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements