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GullySystem
Manufacturing · Software for farm machinery manufacturers

Follow each harvester, sprayer and power tiller by chassis and engine number through build, field trial and warranty.

Farm machinery makers build self-propelled and trailed machines such as power tillers, sprayers, threshers and harvesters around bought-in engines and gearboxes. The software ties chassis, engine and transmission numbers to a build sheet, a field trial and the dealer who sold the machine.

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At a glance

A farm machine is a small vehicle with a working head. Its engine, gearbox, axle, hydraulic pump and wiring are mostly bought in, while the frame, guards and working parts are made in the plant. Dealers expect delivery before the crop calendar starts. The season does not move for a late part, and a dealer who misses the sowing or harvest window will often cancel the order and look for another make.

Production software for machinery makers records the chassis number, the engine number and the trial result on the same sheet, so a warranty claim opens one page. Share your requirements first. The sheet follows your variants.

How the work runs today

Planners release a batch against dealer orders and the crop calendar. The fabrication shop cuts and welds chassis, fits axles and mounts the engine on a bed. Incoming inspection checks engines, gearboxes and pumps from suppliers, and each carries its own serial. A single gearbox that has not arrived leaves a row of unfinished harvesters standing in the bay. Which dealer gets the bad news first is anyone’s guess.

Assembly crews fit the transmission, steering, hydraulics, wiring and guards, then fill fluids and start the engine for a run-in. A field trial or a track test checks drive, steering, brakes and the working head. Paint, decals and an operator manual complete the machine. Dealers register the sale. Warranty visits follow. A failure in week one is costly.

Where it breaks

What goes wrong for farm machinery manufacturers without a proper system.

Engine and chassis numbers are written in separate books

The engine serial is noted at fitting and the chassis number at the jig. Matching them for a warranty claim means leafing through two registers.

Bought-in parts hold up whole lines

A gearbox or hydraulic pump arrives late. Half-built machines wait on the floor with no list showing which orders are held.

Field trials leave no usable record

A trial driver notes drive, steering and brake checks on a slip. Months later nobody can show what was tested before dispatch.

Dealers cannot see where their machine is

Phone calls ask whether a harvester has left the shop, and the answer needs a walk to the bay, a look at the chalk marks and a guess about the trial.

Spares go out without the machine’s configuration

Variants differ in engine, axle width and working head. A dealer orders a belt or a sprocket by description and the wrong one ships.

What the software does

What we would build for farm machinery manufacturers.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Dealer orders and season plan

Hold dealer orders by model and variant against the crop calendar, with advances, and show how many machines to release in each batch.

Chassis, engine and transmission register

Record the chassis number, the engine serial, the gearbox and axle serials on one build sheet, from incoming inspection to the final unit.

Fabrication and assembly stations

Track chassis welding, axle fitting, engine mounting and wiring station by station, with the supervisor’s sign-off at each stage.

Bought-in part shortages

List engines, gearboxes, pumps and tyres on order against each batch, and show which machines wait for which part.

Run-in and field trial

Save run-in hours, track or field test checks for drive, steering, brakes and the working head, and release the machine only when the checks are entered.

Dealer dispatch and warranty

Raise dispatch notes by dealer, record the sale registration, and open warranty claims against the chassis number.

Before you talk to a supplier

A requirements checklist for farm machinery manufacturers.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for farm machinery manufacturers.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Farm Machinery Manufacturer Management Software

Dealer batches, chassis and engine registers, gearbox shortages, assembly stations, field trials, dispatch and warranty for farm machinery makers.

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Solutions inside

The business modules farm machinery manufacturers use most.

Each one is also available on its own, or inside a system built for you.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Data Migration and Moving Off Spreadsheets

Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the loaded result against known totals. Both systems then run side by side before cutover. Originals stay untouched.

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How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work

Software we have built and run.

We only name clients whose work is published. These are systems our team designed, built and supports.

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Common questions

Questions farm machinery manufacturers ask before they call.

Can I link engine, chassis and gearbox numbers?

Yes. One build sheet holds all of them, and a search on any number opens the machine.

Does it show which machines wait for a part?

Yes. Shortage lists show the part, the batch and the machines held, so planners can reorder the work around it.

Can dealers check their machine?

Yes. A dealer view shows build stage, trial status and dispatch date for the machines on their order.

Can variants with different working heads be handled?

Yes. Each variant has its own bill and spare list, and the chassis number remembers the variant built.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements