One system for dealer batches, chassis and engine serials, brake and power take-off trials, field tests, warranty.
Orders from dealers, set against the sowing calendar, batch release, chassis and engine registers, bought-in gearboxes, assembly stations, run-in, field trials, dispatch and warranty live in one system. Each power tiller, sprayer or thresher keeps one build sheet, and dealers read its stage without ringing the plant.
- Models, variants and parts bills entered the way your planners release batches by sowing season, one variant at a time
- Open dealer orders, engine stock and chassis serial history migrated from the registers and spreadsheets your planners keep now
- Edits to parts bills, station sheets and trial checklists made by GullySystem staff whenever you ask for them
Makers of power tillers, sprayers, threshers, reapers and trailed implements keep dealer batches, chassis and engine numbers, stations, field trials, dispatch and warranty in one system, which GullySystem configures. Each machine keeps one build sheet that dealers, planners and service staff all read. Search any serial and the sheet opens.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Dealer order
Dealers book models and variants by sowing season, with the advance noted against each line, and planners group the lines into batches that match the plant’s weekly capacity. Open demand is visible.
- 2
Fabrication
Chassis are cut, welded on the jig and fitted with axles, and the stamped chassis number is recorded against the batch before any paint goes on.
- 3
Incoming parts
Engines, gearboxes, hydraulic pumps and tyres are inspected on arrival, serial numbers are saved against the goods receipt, and shortages are listed against the batches that need them.
- 4
Assembly
Transmission, steering, hydraulics, wiring and guards are fitted station by station, and a supervisor signs each station before the machine moves forward. Rework is logged by station.
- 5
Run-in and trial
The engine is run in for set hours on the stand, and then the machine is driven over a test track or a ploughed field. Drive, steering, brake and PTO checks are entered by the trial driver before release.
- 6
Dispatch and warranty
The machine leaves with a dispatch note against the chassis number. Sale registration then opens the warranty record, with the dealer’s district stored beside it for the service engineer.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Order Management
Dealer lines carry model, variant and sowing season with the advance paid, so planners see demand before they release a batch.
- Production Planning
Lines are grouped into batches by crop calendar, and a batch is released only when engines and gearboxes are in sight.
- Bill of Materials
Each variant lists its own engine, axle width, working head and guards, so the line draws the right parts for that build.
- Batch and Serial Tracking
Chassis, engine, gearbox and axle numbers sit on one build sheet, and any one of them opens the machine.
- Goods Receipt (GRN)
Engines, gearboxes and pumps are checked on arrival and their serials saved before they are issued to a machine.
- Quality Control
Run-in hours and drive, steering and brake checks are entered by the trial driver, and dispatch stays blocked until they are saved.
- Dealer and Distributor Portal
Dealers view build stage, trial status and dispatch date for their own machines. Nobody telephones the plant.
- Service Reports and Proof of Visit
Warranty visits are logged against the chassis number, so earlier repairs on the same machine appear when the next claim arrives at the service desk.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For planners
Group dealer orders into batches against the sowing calendar and watch the shortage board, which shows gearboxes, engines and hydraulic pumps still on order, and the dealers waiting.
For fabrication and assembly leads
Sign off stations, record chassis and engine numbers, and see which machines wait for a part, with the list current each morning.
For trial drivers
Enter run-in hours and track checks before the machine is released. A failed brake test holds the unit until it is re-driven and passed.
For dealer coordinators
Answer dealers from a status line instead of walking to the bay, and raise dispatch notes once the trial result is saved.
For service and spares staff
Open a claim by chassis number and quote the right spare for the variant, with the earlier repairs on the same machine in view.
The numbers the owner asks for.
- Open orders by model, variant and sowing season
- Machines held by missing gearbox, engine or pump
- Chassis and engine numbers by batch
- Trials passed, failed or pending, with the failed check named and the trial driver’s initials beside it
- Machines dispatched by dealer and district
- Warranty claims by variant and part
- Bought-in parts on order against batch release dates
Who this is built for.
- Makers of power tillers and walk-behind weeders
- Builders of knapsack sprayers, boom sprayers and mist blowers
- Makers of paddy threshers, reapers and combine harvesters
- Builders of trailed and mounted machines such as rotavators, seed drills and trolleys, where the hitch and the PTO shaft vary by tractor
- Assemblers of small farm vehicles built around bought-in diesel engines and gearboxes, where the supplier’s delivery decides the build date
When it is not the right choice.
- A tractor attachment maker whose products carry no engine or gearbox will find Tractor Attachment Manufacturer Management Software closer.
- A dealer who only resells machines, building nothing in a workshop of his own, needs the wholesale ordering product instead.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting export
- SMS
- Barcode and label printing
Questions owners ask before a demo.
What is on a machine’s build sheet?
It holds the chassis, engine, gearbox and axle numbers, the stations signed, the trial result and the dealer, and a search on any single number opens the sheet.
How are batches tied to the crop calendar?
Each dealer line carries its sowing season. Planners group lines into a batch and release it when the key parts are in. Early-crop dealers are served first, and late-crop lines wait behind them in the queue.
Can we see which machines wait for an engine?
Yes. The shortage board lists each engine on order and every machine held for it, with the batch it belongs to.
Can the trial result block dispatch?
Yes, if you set it up that way. A machine stays flagged until its drive, steering, brake and PTO checks are saved by the trial driver.
Do dealers get access?
Yes. A dealer sees build stage, trial status and dispatch date for their own machines only, never for another dealer’s.
How do warranty claims work?
A claim opens against the chassis number, shows the build sheet, and records the part replaced and the visit made by the service engineer.
Can different engines be used on one model?
Yes. Each engine option is a variant with its own bill. The build sheet records which engine make and serial went into which chassis, so dealer and service desk agree.
How do you price this?
The amount follows the number of user accounts and the count of machine variants to be loaded. A demo uses one of your own models. The written proposal then sets out the cost.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Farm Machinery Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements