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GullySystem
Health and wellness · Software for physiotherapists

Track assessments, session packages and missed appointments for every patient.

Physiotherapy clinics keep an appointment book, paper assessments and session packages counted from memory, so patients drop out halfway through a plan. The physiotherapy clinic software books by therapist and treatment room, holds the assessment and progress notes, and counts each package visit by visit. Exercise sheets go home with the patient. Anyone who has missed a session appears on a call list.

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At a glance

Patients come after surgery, a sports injury, a stroke or fifteen years of back pain. Recovery takes a planned number of sessions and measured progress, not a feeling.

The clinic earns and the patient recovers only when that plan is finished, and paper makes it hard to see who is falling behind.

How the work runs today

A patient arrives on an orthopaedic surgeon’s referral, or on his own after a month of rest and ointments has failed to loosen the shoulder. You assess range of motion, pain score and strength, write the plan under your own headings, and advise a package of sessions at the clinic or at home.

Each session is ticked in a register, with the modalities used noted: interferential therapy, ultrasound, nerve stimulation, wax or cervical traction. Exercises are demonstrated, then sent as videos on WhatsApp. Junior physios and home-visit therapists report back by phone, usually after the last visit.

Payments run per session or per package, and post-operative cases bring reimbursement paperwork from the patient’s own insurer. The referring surgeon expects a progress note, and it is usually forgotten until he asks.

Where it breaks

What goes wrong for physiotherapists without a proper system.

Patients drop out mid-plan

After two missed sessions nobody calls, and a knee replacement rehab that needed twelve sessions stops at six. The stiffness returns.

Progress is hard to show

Range of motion and pain scores sit on paper forms in a file, so you cannot show the patient or the surgeon that flexion has improved by twenty degrees. Confidence in the plan drops.

Home visits are poorly tracked

Therapists travel across the city, and sessions done, distance covered and cash collected all return as WhatsApp messages. Nobody can check the day’s figures.

Package balance causes arguments

The patient paid for ten sessions and is sure he has had seven, while your register says nine. Neither side can prove it.

What the software does

What we would build for physiotherapists.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Assessment and progress notes

Record findings, goals and a note for each session, under SOAP headings or whatever the clinic sets. The next therapist opens the plan and sees what was done. A side-by-side view of review measurements is a custom addition for your clinic.

Session log and package balance

Record each session with the therapist, modalities and exercises, and deduct it from the package as it happens, so the desk and the patient count the same.

Home exercise programme

Build the prescription from the clinic’s own templates, with sets, repeats and cautions. The sheet goes home on WhatsApp or is printed at the desk.

Missed-session alerts

List patients who skipped an appointment or whose package has run out, so one call can bring them back.

Home visit schedule

Put each home visit on the calendar with the address and therapist, counted for billing and payout like a clinic session. Route planning would be custom work on top of it.

Therapist payouts and referring doctors

Count clinic sessions and home visits per therapist, including visiting consultants, and work out the payout. No accounting package is linked as standard. Exporting receipts and payouts for the accountant is priced as separate work.

Equipment and consumables

Track bands, tapes, gels and electrodes with reorder levels, along with the rental equipment out with patients.

Before you talk to a supplier

A requirements checklist for physiotherapists.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready products

Ready products that fit physiotherapists.

Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.

Physiotherapy Clinic Management Software

Appointments by therapist and plinth, assessments, session packages, exercise sheets, SOAP progress notes, referring surgeon reports and billing for physiotherapy clinics.

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Hospital/Clinic Management System

Appointments, OPD queue, patient records, billing, medicine stock and staff rosters for clinics and small hospitals, set up around your doctors and departments.

Learn more
More products

Other products in the same sector as physiotherapists.

Solutions inside

The business modules physiotherapists use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help physiotherapists.

Each one reads records you already keep, and a person approves every decision.

Worldwide

Where we work with physiotherapists.

Services

The services behind it.

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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All our other services

Guides

Written for physiotherapists.

Practical notes on running the business, not product marketing.

Who Does What in a Physiotherapy Clinic: Desk, Therapists and Owner

How work splits in a physiotherapy clinic: the desk keeps bookings and packages, therapists keep notes, home visits report in and the owner reads payouts.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work in this sector

Software we have built and run in this sector.

Published with the client’s agreement, with what was built and what changed.

All case studies
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Common questions

Questions physiotherapists ask before they call.

Is there a physiotherapy product, or only a general clinic one?

Yes, there is a physiotherapy product, with assessments, session packages, exercise programmes and home visits in it. A hospital running physiotherapy as one department among many fits the clinic and hospital system better.

Does it handle insurance claims?

No. Insurer, panel and third-party administrator claims stay outside it. Cash, bank transfer and card receipts against sessions and packages are inside, and the reimbursement paperwork carries on as it does today.

Can referring surgeons see how the patient is progressing?

Yes. A progress update from each review can be sent back to the referring doctor on WhatsApp or email. The rest of your notes stay private.

Is software worthwhile for a one-therapist clinic?

Maybe not yet. A ready appointment app and a careful spreadsheet will hold a single therapist for years. It changes when you add therapists, home visits or a second centre.

How is a physiotherapy clinic system priced?

The number of therapists, rooms and home visit staff counts, along with the parts chosen: progress notes, package balances, exercise programmes, missed-session alerts or payouts. Moving a patient list from a register adds work. Once the scope is understood, every part is priced.

What should a physio practice have at hand?

An assessment form, the register of sessions, a package sheet, a home exercise handout and the referring doctor list. Please name the lead therapist and the front desk person to try each screen against a real week.

Do the patient notes remain ours if we stop?

Yes. Assessments, sessions and package records stay with you, with the code, and each leaves in plain files. We support it. GullySystem hosts the system unless you want to.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements