I keep session notes in a locked notebook because I don’t trust where else they would go.
Counsellors and psychotherapists run their practice on a calendar, notes in a notebook or Word file, video links and UPI fees chased on WhatsApp. GullySystem builds small, private practice software for bookings, notes and fees, with clear rules on who sees what. The free technology audit explains where your data would live.
Most of your work is weekly sessions with the same clients, some in person, some online, some for couples or families. The admin around them is small but relentless.
Your first question about software should be about privacy, and so is ours.
A client reaches you through a referral, a psychiatrist or your website. You exchange a few messages, share an intake form and consent note, and fix the first session. Online clients get a meeting link; in-person clients get directions.
After each session you write notes, by hand or in a file on your laptop, and fix the next appointment. Payment comes by UPI, sometimes late, and you remind gently.
If you run a group practice, associates keep their own calendars and notes. Supervision and referrals mean passing on information carefully, often in a way that is not recorded anywhere.
What goes wrong for counsellors and psychotherapists without a proper system.
Notes are scattered and hard to protect
Some are in a notebook, some in Word files on a laptop without a password, and some in an email to yourself.
No-shows and late cancellations cost me
Without reminders or a clear cancellation record, empty slots and awkward fee conversations follow.
Payment follow-ups feel uncomfortable
Chasing a client for last month’s fees on WhatsApp mixes the therapeutic relationship with money.
A group practice has no shared view
You can’t see associates’ availability or caseload without asking each one, and referrals get lost.
What we would build for counsellors and psychotherapists.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Private session notes
Notes visible only to the therapist who wrote them unless shared on purpose, with every access logged.
Booking with reminders
Clients book from your available slots, get a reminder and a meeting link, and cancellations are recorded against your policy.
Intake and consent forms
Forms filled online and stored with the client record, with the date consent was given.
Fees and receipts
Session fees, UPI payments and receipts sent automatically, so you rarely have to ask.
Practice calendar for associates
The practice owner sees availability and caseload, not clinical notes.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where supply is searchable by specialisation and bookable outside clinic hours — now carrying more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions counsellors and psychotherapists ask before they call.
Where would my clients’ notes be stored?
On a server in India under your own account, encrypted, with access only for logins you approve. We explain the set-up in writing before anything is built, and we don’t claim any certification we don’t hold.
Can fee receipts go into Tally?
Yes. Session receipts can post to Tally or be exported for your CA, without any clinical detail.
Should I use a ready therapy practice app?
For a solo practice, a ready app with good privacy terms may be the simplest option. Read where it stores data. We are useful for group practices or when you want the data fully under your control.
Does your team ever see our notes?
Not in normal use. Support access is agreed with you in writing and logged, and in the free technology audit we work from a demo or screenshots, not real client data.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private