One connected system for chair appointments, tooth charts, treatment plans, lab work and billing.
Manage a dental clinic in one system. Appointments are booked by chair and by dentist, and each patient’s tooth chart, treatment plan and sittings sit on one record. Lab cases, payments by instalment and six-monthly recalls follow from the same entries.
- Treatment list, chairs and dentist share rules entered as your clinic works
- Patient list and open treatment plans migrated
- Treatment and lab list edits handled by GullySystem staff when asked
Dental clinics with one chair or several run this system, set up for them by GullySystem. Dentists, associates and the front desk work from it. Each patient record carries a tooth chart, the treatment plan, every sitting, lab work orders and instalment balances. Payouts to associates follow the procedures they completed.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
A patient books by phone, on WhatsApp or at the desk. The visit goes on a chair with a dentist, and new patients get a record opened.
- 2
Examination
The dentist opens the patient’s history and tooth chart, records findings by tooth, and notes any X-ray taken.
- 3
Treatment plan
Procedures are listed against teeth with an estimate. The patient accepts all or part of it, and consent is recorded.
- 4
Sittings and lab work
Each sitting is marked done against the plan. Cases that need a lab go out with a work order and come back for the fitting.
- 5
Billing
Each visit is billed from the procedures completed, with each payment taken in cash, by transfer or by card and set against the plan balance.
- 6
Recall
Patients due for a scaling, a review or an orthodontic adjustment are listed, and reminders go over WhatsApp or SMS.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Appointments by chair
Manage bookings, walk-ins, reschedules and cancellations, with views by chair, dentist and day.
Learn morePatient records
Keep contact details, medical history, allergies, medicines and every visit on one patient record.
Learn moreTooth chart and clinical notes
Record findings and procedures tooth by tooth, with clinical notes dated and attributed to the treating dentist.
Learn moreTreatment plans and estimates
List procedures against teeth, give the patient an estimate, and track what was accepted, done and still pending.
Learn moreMulti-sitting and orthodontic cases
Follow root canals, crowns, implants and braces across their sittings, with the next step and next date on record.
Learn moreDental lab work orders
Send crowns, dentures and aligners to the lab with a work order, and track due dates, receipt and fitting.
Learn moreX-rays and consent forms
Attach IOPA and OPG images and signed consent forms to the patient and the tooth they relate to.
Learn moreBilling and instalments
Bill completed procedures, take part payments against a treatment plan, and show the balance at every visit.
Learn moreDentist share and payouts
Work out each associate and visiting dentist’s share from the procedures they completed, ready for month end.
Learn moreConsumables and instrument stock
Count composites, anaesthetic, gloves and disposables, with reorder levels, supplier orders and expiry dates.
Learn moreRecalls and reminders
List patients due for scaling, review or an orthodontic visit, and send the reminders over WhatsApp, as a text or by mail.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception books patients and walk-ins, handles reschedules and cancellations, and reads the day by chair, dentist or date.
- Estimate/Quotation Management
Procedures are listed against teeth, the patient gets an estimate, and the dentist tracks what was accepted, done and still pending.
- Job Work Management
Crowns, dentures and aligners go to the dental lab on a work order, with due date, receipt and fitting tracked.
- Document Management
IOPA and OPG images and signed consent forms attach to the patient and the tooth they relate to.
- Invoice Management
Completed procedures are billed, part payments are taken against the treatment plan, and the balance shows at every visit.
- Commission and Incentives
Each associate or visiting dentist’s share is worked out from the procedures they completed, ready for month end.
- Stock Tracking and Alerts
Composites, anaesthetic, gloves and disposables are counted with reorder levels, supplier orders and expiry dates.
- Service Reminders
Patients due for scaling, review or an orthodontic visit are listed so the front desk can send their recall.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Tools it connects to.
Each connection is scoped for your own account, one data flow at a time.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Dental Clinic Software Views for Dentists, Desk and Owners
A dental clinic has several people who touch the same patient record.
Learn moreReports for Dental Clinic Owners and Managers
These reports come from the visits, treatment plans, lab orders and bills that the clinic already enters.
Learn moreDental Clinic Software Connections to WhatsApp, SMS and Payments
The dental system connects to the messaging and payment channels that a clinic desk uses every day.
Learn moreOne system, each person sees their part.
For the clinic owner
See collections by dentist and procedure, treatment plans accepted, lab cases pending and patients overdue for recall.
For dentists
See your chair list for the day, each patient’s history and tooth chart, and the sittings still to be done.
At the front desk
Manage the appointment book, patient registration, estimates, payments, balances and recall calls.
For dental assistants
See the next patient, the procedure planned, the stock used and the lab cases to be received.
The numbers the owner asks for.
- Collections by dentist and procedure
- Treatment plans accepted and pending
- Balances due on part-paid plans
- Lab cases out, due and received
- Patients overdue for recall
- Dentist share payable for the month
- Stock to reorder and items near expiry
Who this is built for.
- Single-dentist clinics with one or two chairs
- Multi-chair clinics with associate dentists
- Clinics with visiting specialists such as an endodontist or oral surgeon
- Orthodontic and implant practices with long-running cases
- Dental clinics with two or more branches
When it is not the right choice.
- A clinic that sees a handful of patients a week can manage with a diary and a card reader.
- A clinic that also runs beds, wards and a pharmacy will find Hospital/Clinic Management System fits that part better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Card and wallet payments
- Accounting export
- Barcode or label printer
Questions owners ask before a demo.
Is it dental software or general clinic software?
Dental. The tooth chart, treatment plans, sittings and lab work orders are built for a dental practice. A clinic with beds or wards needs a different product.
Does it have a tooth chart?
Yes. Findings and procedures are recorded against each tooth, and the numbering shown is set with the clinic during implementation.
Can it track a root canal or a brace across several visits?
Yes. Each sitting is marked done against the plan, and the next step and next date are shown to whoever opens the case.
How is dental lab work handled?
Yes. A work order goes against the patient and tooth, and the clinic sees due dates, receipt from the lab and the fitting booked.
Can patients pay in instalments?
Yes. Part payments are taken against the treatment plan, and the remaining balance shows at the desk on every visit.
Does it work out what an associate dentist is owed?
Yes. The share is worked out from procedures completed, using the rules the clinic sets. Whether tax applies to it is for the clinic’s accountant.
Can patient records be moved from our current software?
Yes. Patient lists and open treatment plans are imported from existing software or a register, and the front desk checks the imported list ahead of the first day on the system.
Who owns the patient data?
The clinic does. Whether the records leave as a spreadsheet export or another format is worked out with the dentist-owner when the proposal is drawn up.
What does it cost?
No price is published. The figure follows the chair count, the dentists and the set-up, and a written proposal follows a demonstration.
Do we need this for a one-chair clinic?
Possibly not yet. Without long treatment plans or lab cases to follow, a diary and a card reader will do. A free technology audit can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Track Dental Treatment Plans, Recalls and Follow-Ups
How a dental clinic tracks accepted and pending treatment, builds a recall list for scaling and reviews, and sends reminders over WhatsApp, SMS or email.
Learn moreHow to Automate a Dental Clinic Step by Step
Chair booking, tooth charts, treatment plans, lab orders, instalment billing and recalls: how a dental clinic moves from the diary to one connected system.
Learn moreBusinesses that use this.
Related products.
See Dental Clinic Management Software with your own data.
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