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GullySystem
Health and wellness · Software for dental clinics

Follow a root canal, a crown or an implant case across every sitting and part payment.

Dental clinics run on an appointment diary, paper case sheets and crown and bridge work followed on WhatsApp, so multi-sitting treatments stall midway. The dental product carries a tooth chart, treatment plan, lab case and instalment on one patient record. Patients who stopped after a sitting appear on a recall list.

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At a glance

Dental work runs over sittings. A root canal, then a post and core, then the crown, or an implant across four months. Revenue depends on patients finishing the plan they agreed to.

Most clinics follow this on a paper case sheet, so a patient who misses the third sitting is easy to lose track of.

How the work runs today

The receptionist books into a diary or phone calendar, confirms by phone and pulls the case sheet on arrival, and calls the day before to reduce no-shows. The dentist records the chief complaint, takes an IOPA, RVG or OPG, writes the plan and quotes a figure, and the patient goes home to think about the cost.

Each sitting goes on the case sheet with the tooth numbers treated and the next date, and the rest of the plan stays in the dentist’s memory. Impressions or scans go to the crown and bridge lab with a shade and a due date. The work comes back days later, tracked in a chat with the technician, after the patient has asked twice when it will arrive.

Payments arrive in parts, usually by card, bank transfer or mobile wallet. Visiting consultants for implants or orthodontics take a share of collections spread over months, and six-monthly recalls are rarely made.

Where it breaks

What goes wrong for dental clinics without a proper system.

Treatment plans are left incomplete

The pain is gone after the root canal, so the crown is postponed and nobody calls. The treatment stays half done.

Lab work is delayed without notice

The crown was due Thursday and did not arrive, while the patient waits with a temporary. The patient blames the clinic.

Recall visits are forgotten

Scaling and check-up recalls depend on the receptionist remembering. Patients return only in pain.

Consultant payouts are disputed

A visiting orthodontist’s share depends on cases and collections over months, added up by hand. Nobody agrees on the figure.

What the software does

What we would build for dental clinics.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Appointment book by chair and dentist

Book slots by chair and doctor, handle walk-ins and reschedules, and send reminders on WhatsApp.

Tooth chart and treatment plan

Record findings by tooth number and quadrant, procedures planned, and sittings done and left, with X-ray images attached to the tooth.

Crown and bridge lab cases

Track each impression or scan sent with lab, shade, due date and status, tied to the patient’s next sitting.

Long cases and aligner review dates

Hold orthodontic and implant cases that run for months, with each review date set when the previous one closes.

Recall and incomplete treatment list

List patients due for a recall or holding an open plan for the week’s calls.

Estimates, instalments and consultant share

Record the estimate, part payments and receipts, with each consultant’s share by case, so the balance is known at the next sitting.

Before you talk to a supplier

A requirements checklist for dental clinics.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready products

Ready products that fit dental clinics.

Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.

Dental Clinic Management Software

Appointments by chair, tooth charts, treatment plans, lab work orders, instalment billing, dentist payouts and recalls for dental clinics.

Learn more

Hospital/Clinic Management System

Appointments, OPD queue, patient records, billing, medicine stock and staff rosters for clinics and small hospitals, set up around your doctors and departments.

Learn more
More products

Other products in the same sector as dental clinics.

Solutions inside

The business modules dental clinics use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help dental clinics.

Each one reads records you already keep, and a person approves every decision.

Connections

Tools dental clinics often connect.

Worldwide

Where we work with dental clinics.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Cybersecurity and Application Security

Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.

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All our other services

Guides

Written for dental clinics.

Practical notes on running the business, not product marketing.

The Dental Clinic Month-End Close: Collections, Shares and Open Plans

Collections by dentist, part-paid plans, visiting consultant shares, lab cases and stock: a month-end routine that keeps a dental clinic’s numbers agreed.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work in this sector

Software we have built and run in this sector.

Published with the client’s agreement, with what was built and what changed.

All case studies
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Common questions

Questions dental clinics ask before they call.

Which one suits a dental clinic, the dental product or the clinic system?

The dental product, in most cases. It carries the tooth chart, lab cases and long plans. The clinic system fits a place that also runs beds, wards and a pharmacy. For one chair and a light diary, a ready app is often enough.

Can receipts and consultant payouts reach our accounts system?

Not built in. Receipts and each consultant’s share are worked out here. Your accountant can have an accounts export added during implementation, at an extra quote.

Can it store X-rays from our RVG sensor software?

Yes, as images. IOPA and OPG files exported by your sensor attach to the tooth and the sitting, so the image opens from the tooth it belongs to. The sensor software stays on the chairside computer.

Does it send claims to insurers?

No. Dental claim formats differ by insurer and are filled outside the system. Treatment records and receipts can be printed for a patient to submit.

How is a dental practice system quoted?

Chairs and clinics, the dentists, visiting consultants and front desk staff who sign in, and whether lab case tracking and instalment plans come in the opening release all shape it. Imaging software or a messaging link adds scope. A quotation follows, with a line per part.

What should a dental clinic have on hand before the build?

Keep your appointment diary, a few case sheets, lab case chats, the treatment price list and the instalment register ready. Point us to a lead dentist, a receptionist and an accounts person. Patient detail should be shared only as your team sees fit.

If the clinic leaves, who keeps patient and treatment records?

The clinic. Tooth charts, plans, lab cases and payments can be pulled out in ordinary exportable files at its word, and the code is its own too. Support stays with the original builders. Hosting is handled by GullySystem unless you choose another host.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many dental clinics.

Across India

Cities where dental clinics are common.

Related

Related industries.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements