Fee, appointment and billing software for Kothrud.
Kothrud is a dense residential suburb where retail on Karve Road, coaching classes, clinics and studios serve nearby families. Fee cards, appointment diaries and package records are mostly kept on paper or in registers. GullySystem provides fee, appointment and invoicing software for these businesses, built in Nagarbhavi, Bengaluru and delivered remotely.
Kothrud grew from a village on the Paud road into one of Pune’s largest suburbs. Its businesses are local: classes, clinics, showrooms and gyms serving the colonies close by, each drawing on a small catchment.
Several businesses of the same kind sit near one another, and classes on one lane draw from the same families. Follow-up on each enquiry is part of daily work.
Where the businesses are in Kothrud, and what they run on.
How Kothrud businesses pick and use software.
Businesses here often learn about software from each other. A class, clinic or gym is likely to ask peers what they use, and what went wrong, before it asks a vendor.
Many have tried a free app already. Common requirements are moving existing data in, printing bills in the current format, and having support reachable when something such as a receipt will not print. Those are treated as scope.
Cost is often compared with the salary of a clerk, and we look at that comparison for each business. In some cases software is not the right answer.
Where Kothrud businesses lose time and money.
Fee reminders reach parents who have paid
Payments arrive by UPI, in cash and by cheque, and are recorded by different people at different times. Recording each against the student’s instalment plan limits reminders to those who are behind. The list stays current.
The same appointment slot is booked twice
The receptionist, the doctor and walk-in patients all make bookings, and each may write in a different place. One diary per doctor, visible at the desk and in the consulting room, removes the overlap. Everyone sees the same slots.
Package balances are held on paper cards
A customer buys twelve sessions, and the card stays at the counter until the next visit. Holding the balance against the customer lets any trainer or therapist check it from a phone. The customer record is the source.
Showroom follow-ups stop after the first visit
A customer views furniture or a kitchen and takes a quote, and no one is assigned to call back. A visit record with the quote and a reminder date shows who is due a call. Nobody depends on memory.
What we would build for Kothrud businesses.
Usually in this order, starting with whatever the audit ranks first.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreSoftware Maintenance, Support and Rescue
Taking over the system your last vendor stopped answering for: fixing it, documenting it and keeping it running.
Learn moreReady products that fit Kothrud businesses.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
School & College Management System
Admissions, fee instalments, attendance, timetables, exams and report cards, transport and parent messages on one student record.
Learn moreHospital/Clinic Management System
Appointments, OPD queue, patient records, billing, medicine stock and staff rosters for clinics and small hospitals, set up around your doctors and departments.
Learn morePaying Guest Management System
Bed-level occupancy, rent and food billing, deposits and tenant documents for PG owners, set up around your blocks and sharing rates.
Learn moreHow the work runs from Bengaluru for Kothrud.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to Kothrud. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We don’t claim Kothrud clients we don’t have. These are systems our team built; the way we work is the same wherever you are.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions Kothrud owners ask before they call.
Will our old fee records come across, or do we start fresh?
Yes. Student lists, balances and past receipts can be imported from Excel sheets or previous software. Opening balances are reconciled with your accountant before go-live.
Can a teacher mark attendance from a phone?
Yes. A teacher sees only her batch and marks attendance in a few taps, and the message to absent students’ parents goes from the same screen. The office sees attendance without asking for the register.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Industries we build for in Kothrud.
Elsewhere in Pune.
Tell us what your Kothrud business runs on today.
Send a short note on the spreadsheets, software or WhatsApp groups your team depends on. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements