Manage batches, fee instalments, test marks and parent updates for each student.
Tuition and coaching centres run batches by class, subject and timing, with instalment fees, attendance, weekly tests and parent updates kept in registers and WhatsApp groups. Results week decides admissions. The tuition and coaching software holds batch-wise students, fee instalments with reminders, test marks, and a message to one parent about one child.
Your centre has two customers: the student in the classroom, and the parent who pays the fees. Both want to know how things are going without having to call you.
The coaching centre software is built around how coaching works: batches, instalments and weekly tests, and not terms and annual report cards.
Enquiries peak after exam results and again at the start of each term. A counsellor explains the courses, notes the student’s school and target exam, offers a demo class, and collects an admission fee. Students are placed in batches by class, subject and timing, and faculty keep attendance in a register or a WhatsApp poll that somebody forgets to close.
Fees come in instalments by cash, bank transfer, card or cheque, written into a receipt book, with a late fee added when the office insists on it. Weekly tests and the test series are marked, and the results go into a group.
Batch timings change, faculty swap, an extra help session is fixed over the phone, and a student moves from evening to morning. The office spends most of its day chasing overdue instalments and answering parents who want to know how their own child is doing.
What goes wrong for tuition and coaching centres without a proper system.
What we would build for tuition and coaching centres.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for tuition and coaching centres.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for tuition and coaching centres.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Tuition and Coaching Centre Management Software
Enquiry slips, admissions, batches, rolls, fee instalments, rank lists, topic ticks and parent messages for tuition classes and coaching centres.
Other products in the same sector as tuition and coaching centres.
The business modules tuition and coaching centres use most.
Each one is also available on its own, or inside a system built for you.
- Lead Management
- Attendance & Time Tracking
- Receipts Management
- WhatsApp, SMS and Email Notifications
- Resource and Room Booking
- Document Management
- Knowledge Base
- Mandates and Auto-Debit
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help tuition and coaching centres.
Each one reads records you already keep, and a person approves every decision.
Tools tuition and coaching centres often connect.
Where we work with tuition and coaching centres.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover, all set up under the client’s own Meta account. It connects WhatsApp to a CRM, billing or booking system, so every message is sent from an existing record and every reply is written back. It suits businesses that already take orders, payments or bookings in chat.
Learn moreAll our other services
- Custom Software and Product Engineering
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- API and System Integration
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- Cybersecurity and Application Security
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- SaaS Product Development
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for tuition and coaching centres.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions tuition and coaching centres ask before they call.
Can fee receipts be exported for our accountant?
Yes, as fee collection and instalment reports. Turning them into a file your bookkeeper’s software imports is not built in, and is priced apart from the main set-up. Whether tax applies to your course fees is for your accountant to settle, as the rules differ by country.
Do we need a full school ERP for a coaching centre?
No. The tuition and coaching product covers batches, instalment fees and weekly tests, without report cards, house points or transport routes.
Is there a parent app?
No app to install. Parents get absence alerts, test marks and fee dues on WhatsApp, SMS or email, about their own child only. A parent portal in the phone browser shows the same for that child.
Can students take online tests?
Not in the product as it stands today. Simple online tests with auto-marking can be built as an addition, with scores landing in the same student record.
How is a coaching centre system quoted?
Batches and branches, students enrolled, teachers and front desk staff using it, and parent messages all matter. Your fee register is examined first, and the quotation then gives each module its own line.
What should a coaching centre bring to the first meeting?
Collect the admission register, batch timetable, fee instalment sheet, attendance register, a test mark sheet and a recent parent message. Ask a centre head and an accounts person to go through the screens.
If the centre moves on, who owns student and fee records?
The centre does, with the code. Admissions, fees, attendance and marks leave in plain files. The authors of the software keep supporting it. GullySystem hosts by default, and elsewhere is possible.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many tuition and coaching centres.
Cities where tuition and coaching centres are common.
Part of these wider groups.
Also sell online?
The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements