One connected record for every student, from admission to leaving certificate.
Keep one record per student, from the admission enquiry to the leaving certificate. Fee instalments and concessions, daily attendance, timetables, marks, report cards, the bus route and the hostel room all connect to it. The office stops retyping the same names, and parents hear about dues, absences and results from the school.
- Fee heads, instalments and your exam pattern configured before term starts
- Student lists, fee ledgers and past marks migrated from registers and Excel
- Set up and supported from Bengaluru, including in exam week
Private schools and degree colleges keep one record per student, from the admission enquiry to the leaving certificate. GullySystem sets up this school ERP so fee instalments, concessions, daily attendance, timetables, marks and report cards connect to that record. Bus routes and hostel rooms attach as well. Parents hear about dues and absences from the office.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and admission
Log the enquiry with the class sought and a follow-up date. When the family applies, attach the form, birth certificate and transfer certificate. Admission creates the student record.
- 2
Fee plan and concessions
Place the child on the fee structure for that class, split into instalments. A sibling discount is approved once and applied to the ledger.
- 3
Attendance and timetable
Teachers mark attendance for their period or class. The timetable shows who teaches which section, and parents of an absent child receive a message the same morning.
- 4
Exams and report cards
Schedule exams and enter marks by subject. Grades follow your own pattern, and report cards print from those marks.
- 5
Fee follow-up
Parents receive a reminder with the pending amount before each due date. A receipt at the counter or by UPI updates the ledger immediately.
- 6
Year end
Students move up with their history intact. A child leaving receives the transfer certificate from the same record, and those who pass out stay on the alumni list.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Admission enquiries
Log enquiries from the gate, a phone call or an online admission form on your website, with the class sought and a follow-up date. Report on how many enquiries became admissions.
Learn moreAdmissions and student records
Keep one record per student with parent details, documents, class history, attendance and marks.
Learn moreSchool fee management
Set fee heads such as tuition, transport, lab and hostel per class, split into instalments, with concessions and late fees applied to the ledger. Fee defaulters past a due date are listed for follow-up.
Learn moreStudent attendance app
Let teachers mark class-wise or period-wise attendance, and record daily attendance and leave for staff, with monthly reports.
Learn moreSchool timetables
Prepare class timetables, exam timetables and staff duty rosters, with clashes flagged when a teacher is booked twice.
Learn moreExam results and report cards
Set the exam pattern and grading once. Teachers enter marks for their subject, and report cards are generated for each section.
Learn moreParent communication
Send absence alerts, fee reminders, circulars and exam dates to parents by SMS or email from the student record.
Learn moreTransport
Manage routes, stops and vehicles, with each student assigned to a stop. Transport fees link to the route, and vehicle service dates are kept on the vehicle.
Learn moreHostel
Manage room allocation, occupancy and hostel fees for residential students on the same student record.
Learn moreLibrary
Keep the book catalogue, issue and return against the student or staff member, and a list of overdue books by class.
Learn moreStores and assets
Track lab equipment, furniture, uniforms and stationery stock, with who received what and when.
Learn moreStaff records and payroll
Maintain staff files, leave, attendance and monthly salary, including recruitment and onboarding for new teachers.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Receipts Management
The accounts office issues numbered receipts against fee heads and instalments, with concessions and late fees on the ledger and defaulters listed after the due date.
- WhatsApp, SMS and Email Notifications
Teachers and the office send absence alerts, fee reminders, circulars and exam dates to parents by SMS or email straight from the student record.
- Lead Management
The admissions desk logs enquiries from the gate, phone or website form with the class sought, sets a follow-up date and reports how many became admissions.
- Attendance & Time Tracking
Teachers mark class-wise or period-wise student attendance on the app, while staff attendance and leave feed monthly reports.
- Payroll Management
The office keeps staff files, leave and attendance together, and monthly teacher salary is worked out from that record, including onboarding of new hires.
- Vehicle and Trip Management
Routes, stops and buses sit in one record, each student is assigned a stop, and transport fees follow the route.
- Fixed Asset Register
The stores in-charge records lab equipment, furniture, uniforms and stationery, noting who received each item and when.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Who Sees What in a School Management System
Principals, office staff, class teachers, the transport in-charge and parents each work from the same student record.
Learn moreReports for School and College Management
The reports cover fees, concessions, attendance, results, admissions, transport and staff pay.
Learn moreSchool Software Connections to Tally and Payments
The school and college management system connects to Tally, SMS, WhatsApp, email, UPI and payment gateways.
Learn moreOne system, each person sees their part.
For principals and correspondents
See admissions this season, fee collected against due, attendance by class and exam results without waiting for the office to compile them.
For office and accounts staff
Take admissions, issue fee receipts, apply concessions and send reminders from one screen per student.
For class teachers
Mark attendance, enter marks, see your section’s timetable and message parents of your class.
For transport in-charge
Keep route and stop lists, see which students are on which bus and track vehicle service dates.
For parents
Receive absence alerts, fee reminders with the amount due, circulars and exam dates on a phone.
The numbers the owner asks for.
- Fee collected and pending by class, instalment and fee head, with fee defaulters listed
- Concessions given this year, by type and by who approved them
- Attendance by class and student, with those below your cut-off
- Class-wise results and subject averages for each exam
- Admission enquiries against admissions confirmed, by class
- Students by bus route and stop, with transport fee status
- Staff attendance, leave and monthly salary register
Who this is built for.
- Private schools from pre-primary to Class 12 with one or more campuses
- Pre-university and degree colleges running fees in instalments
- Schools with their own buses and route-wise transport fees
- Residential schools and colleges with hostels
- Tuition and coaching centres that have outgrown a fee notebook
- Trusts that run more than one institution and want one view of fees
When it is not the right choice.
- A small tuition class with one batch, where a fee notebook still works
- Institutions that want a full online learning platform with video lessons and live classes
- Anyone expecting the software itself to make them board or university compliant
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Tally export
- SMS
- UPI and payment gateways
Questions owners ask before a demo.
Is this a school ERP?
Yes, that is the category. Admissions, fees, attendance, timetables, exams, transport, hostel, library, stores and staff payroll run on one student record.
Can it take online payments and instalments?
Yes, once your payment gateway is connected during set-up. Parents pay by UPI or card, and the receipt posts to the student’s ledger immediately.
Which certificates print from the system?
The transfer certificate prints from the student record at the time a child leaves. Bonafide certificates, study certificates, admit cards and ID cards are not standard prints here.
Is there an app for teachers and for parents?
Teachers mark attendance and enter marks in the phone browser, in the classroom. Parents receive absence alerts, fee reminders, circulars and exam dates by SMS, WhatsApp or email. There is no parent app or parent login.
Can a biometric or RFID device mark student attendance?
No. A teacher marks the class or the period, and staff attendance is entered in the office. No attendance device feeds this system.
How do fee receipts reach Tally?
Through an export. Fee receipts and expenses come out as entries for Tally, and most schools keep Tally for accounts while this handles student fees.
Can a college use it?
Yes. Colleges use the same admissions, fee instalments, attendance, timetables and exams, set up with semesters, courses and combinations instead of classes and sections.
Is there live school bus tracking?
No. The transport module keeps routes, stops, vehicles and each student’s stop, and links the transport fee to the route. It does not show the bus on a map.
Who owns the student data?
Your institution does. Staff see only what their role allows, and the written proposal covers how you take a complete copy.
What does it cost?
No fixed price list exists. It depends on the modules you need, your student numbers and how much the set-up has to change. You see a demo, then a written figure.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
Businesses that use this.
See School & College Management System with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
- Your details stay private