One connected system for batches, attendance, fee instalments and test scores.
Run a tuition or coaching centre in one system. Enquiries, demo classes and admission forms sit beside each student’s batch, subjects and fee instalments. Daily attendance is marked batch by batch. Weekly test marks build a score history, and syllabus coverage, faculty hours and parent messages are recorded next to them.
- Courses, batches, fee instalment plans and test patterns entered as your centre runs them
- Student list, batch allotment and instalment dues migrated from your admission register
- Later changes to batches, subjects and fee plans carried out for you when you ask
Coaching institutes, coaching classes and tuition centres run admissions, batches and fees on one record with Tuition and Coaching Centre Management Software. GullySystem sets it up for centre owners, the front office, faculty and coordinators. Attendance is marked batch by batch. Test marks, syllabus coverage, faculty hours and parent messages sit beside each student. Instalment plans follow what your office already quotes.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and demo class
A parent or student asks about a course by phone or at the counter. The enquiry, the class or exam targeted and a demo class date are recorded.
- 2
Admission
The admission form, photo, school or college name, subjects chosen and the fee instalment plan are entered on one student record.
- 3
Batch allotment and timetable
The student is put into a batch for each subject. Rooms, faculty and weekly slots are set so two batches never clash.
- 4
Classes and attendance
Faculty mark attendance for the batch and tick the topics taught. Extra sessions and doubt classes join the batch.
- 5
Tests and results
Weekly, monthly and mock tests are scheduled by batch. Marks are entered subject by subject and the rank list and score history follow.
- 6
Instalments and follow-up
Instalments falling due are listed with the parent’s number. Receipts are issued from the student record, and absence and marks updates go to parents.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Enquiries and demo classes
Record counter and phone enquiries with the class or exam targeted, fix a demo class and keep a follow-up date until the student joins.
Learn moreAdmissions and student records
Enter the admission form, photo, school or college, subjects chosen, parent contacts and the fee plan on one record for each student.
Learn moreCourses and batches
Set up the courses the centre sells, the batches under each, batch strength limits and the subjects every batch covers.
Learn moreTimetable and rooms
Place batch slots on a weekly timetable with the faculty member and the room. No room or teacher is booked twice.
Learn moreAttendance by batch
Mark present, absent and late for each batch sitting, and list students whose attendance has fallen or who have stopped coming.
Learn moreFee instalments and receipts
Hold the instalment plan for each admission, take part payments by cash, UPI or cheque, and print or send the receipt.
Learn moreTests and marks
Schedule weekly, monthly and mock tests by batch, enter marks subject by subject, and build a rank list and a score history.
Learn moreSyllabus and topic coverage
Keep the topic plan for each subject and batch, tick what was taught in a sitting, and see the portion still pending.
Learn moreFaculty and teaching hours
Keep faculty records, the subjects each one teaches and the hours taught per batch, for the pay rules the centre follows.
Learn moreParent updates and messages
Send absence notes, test marks, instalment reminders and holiday notices to the parent numbers on the student record. A parent portal shows that child’s attendance, marks, dues and notices, and nothing else.
Learn moreStudy material and question papers
Hold notes, worksheets given as homework and past question papers against a course or batch. What was handed out or shared is recorded.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
The front desk records counter and phone enquiries with the class or exam targeted, fixes a demo class and tracks a follow-up date until joining.
- Attendance & Time Tracking
Faculty mark present, absent and late for each batch sitting, and the centre lists students whose attendance has dropped or who stopped coming.
- Receipts Management
Each admission holds an instalment plan, part payments arrive by cash, UPI or cheque, and the receipt is printed or sent.
- WhatsApp, SMS and Email Notifications
Absence notes, test marks, instalment reminders and holiday notices reach the parent numbers on the student record, and a parent portal shows only that child.
- Resource and Room Booking
Batch slots sit on a weekly timetable with the faculty member and room, and no room or teacher is booked twice.
- Document Management
Notes, homework worksheets and past question papers are held against a course or batch, with a record of what was handed out or shared.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Coaching Centre Software Views for Owners and Faculty
A coaching centre has an office, faculty and coordinators handling the same student, and each role gets its own screens.
Learn moreReports for Tuition and Coaching Centre Owners
These reports come from the admissions, attendance, instalments and test marks that the office and faculty already enter.
Learn moreCoaching Centre Software Connections to WhatsApp and UPI
The centre system connects to the messaging, payment, attendance and printing devices a coaching centre already uses.
Learn moreOne system, each person sees their part.
For centre owners
See admissions by course, batch strength, instalments collected and overdue, attendance that is slipping and the faculty hours taught.
For the front office
Take enquiries, complete admissions, allot batches, collect instalments and issue receipts. Parent calls of the day are answered here.
For faculty
See your batches and slots for the day, mark attendance, tick the topics taught and enter test marks for your subject.
For academic coordinators
Check the timetable, syllabus coverage against the plan, test schedules and the batches that are behind portion.
For parents and students
Open the parent and student portal for attendance, test marks, the next instalment date and the notices sent, for that student only.
The numbers the owner asks for.
- Admissions by course, batch and enquiry source
- Fee instalments due, collected and overdue by parent
- Attendance by batch and by student
- Test marks, rank lists and score history by batch
- Syllabus coverage against the topic plan
- Faculty hours taught by subject and batch
- Batch strength and students who left, month by month
Who this is built for.
- Neighbourhood tuition centres taking school students class by class and subject by subject
- Coaching institutes preparing students for engineering and medical entrance exams
- Board exam coaching running evening, weekend and crash batches
- Competitive exam centres coaching for banking, railway and state service papers
- Spoken English, computer and skill coaching centres with short courses
- Multi-branch coaching chains sharing one student list and one fee plan set
When it is not the right choice.
- A single tutor teaching a handful of students at home manages well enough with a register and UPI.
- Schools, pre-university colleges and engineering colleges with their own sections, semesters and university results are served by the School College Management System and the Engineering College Management System.
- A centre teaching mainly online needs live classes and recorded lectures, which this system does not run. A batch here assumes a room, a slot and a faculty member.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS and email
- UPI and payment gateway
- Biometric attendance devices
- Marks import from an OMR or spreadsheet file
- Receipt and ID card printers
Questions owners ask before a demo.
Can one student sit in different batches for different subjects?
Yes. Each subject has its own batch allotment, and the student record shows every batch and slot together.
Does it track fee instalments rather than one full payment?
Yes. The instalment plan is held on the admission, and each instalment shows as paid, part paid or still due. A reminder names the amount and the date. A pay link inside the reminder is separate work.
Will parents be told when a student is absent?
Yes. Absence notes can go to the parent number from the day’s attendance. Parents can also open the portal in a phone browser and read attendance, marks and dues themselves. The wording and the sending time are settled with the owner.
How are test marks entered?
Subject by subject against a scheduled test. Marks can also be brought in from an OMR or spreadsheet file, which is checked during scoping. Students do not sit the paper on screen, so an online test series with automatic marking is separate work.
Can faculty mark attendance from a phone?
Yes. A faculty member opens the batch for that slot and marks present or absent. A biometric or screen device at the gate is an option as well.
Does it show how much portion is left in a batch?
Yes. Topics ticked in each sitting are compared with the topic plan, and the pending portion shows for the batch.
Can more than one branch work on the same system?
Yes. Branches share the course and fee plan set, each branch sees its own batches and collection, and the owner reads all branches.
Can fee entries reach Tally?
Not built in. Fee collection and instalment reports go to your accountant. A Tally export is separate work, quoted once the ledgers are explained.
Can the old admission register be brought across?
Yes. Student names, parent numbers, batch allotment and pending instalments come over from your register or sheet, and the office verifies the list.
What does it cost?
No price is published. Branches, batch count, devices and set-up all shape the figure. You see a working demo first, and the amount comes in writing.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Tuition and Coaching Centre Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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