Faculty Records and Teaching Hours for Coaching Centres

Coaching centres run on regular and visiting faculty, and many are paid by the hour or by the batch. This module keeps their records and counts the hours taught.

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The faculty record

One record per teacher, whether on the rolls or visiting for a few sittings a week.

Subjects and classes taught

The subjects the teacher takes and the classes or exam levels they handle. The coordinator uses this when filling the timetable.

Engagement and pay basis

Monthly salary, an hourly rate or a rate per batch sitting, as the centre has agreed with that teacher.

Contact and documents

Phone number, address and copies of the degree or experience papers the centre keeps. Nothing more is needed.

Batches held

The batches the teacher is named on, with the slots from the timetable. A substitute duty shows against the date it was taken.

How hours add up

Hours come from the timetable and the attendance marking, not from a separate claim sheet. A sitting that was held and marked counts for the teacher who took it. A substitute duty counts for the substitute, and the regular teacher does not get it. Cancelled sittings drop out. Doubt classes and test invigilation can be counted as well, where the centre has agreed to pay a teacher for them.

What the owner reads

Hours by teacher

Sittings held and hours taught for the month, batch by batch, ready for the pay working the centre does.

Load across the week

Which teachers are carrying a heavy week and which have free slots, which matters when a new batch has to be placed.

Absence and substitution

How often a teacher missed a sitting and who covered it. Repeated gaps in one batch become visible early.

Results against batches

Test averages of the batches a teacher holds, read beside the coverage ticked for those batches.

What this module does not do

It does not run payroll or calculate statutory deductions for the centre
It does not set rates, which the owner agrees with each teacher
It does not grade a teacher from test averages on its own
Payroll rules and deductions are a matter for the centre’s accountant or advisor

FAQ

Frequently asked questions

Does a visiting teacher get counted differently?

Yes. The pay basis on the record decides whether hours, sittings or a monthly figure are the measure for that teacher.

Can a teacher see their own hours?

Yes, where the owner turns that on. The teacher then reads sittings held and hours taught for the month.

Are the hours sent to a payroll package?

Not on their own. The hours report goes to whoever prepares pay, and any direct link is quoted as separate work.

What happens when a sitting is cancelled?

It is marked cancelled and left out of the hour count, with the reason kept against the date.

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