Stores and Assets for Schools and Colleges
The stores module tracks lab equipment, furniture, uniforms and stationery stock. It records who received what and when, so the store can answer a question from the record.
What the store keeps track of
Who received what and when
Each issue is entered with the date, the item and the person who received it. A department head who asks what the store gave the department can be answered from the record. Nothing is searched in a notebook. Entries are made by whoever holds the store login.
Why stores sit with the school records
Stock is often kept in a register that only the store keeper reads. Here it sits in the same system as the student record, the staff files and the fees. The principal or the accounts office can open it without asking for a copy. What each role may see is set at go-live.
What the module does not do
- It does not place purchase orders with suppliers
- Reorder levels are for the school to set
- Valuation and depreciation rules are for the school’s accountant
- The opening stock list is loaded during implementation
Frequently asked questions
Can it track uniforms issued to students?
Yes. Uniforms are one of the stock categories, and an issue can be noted against a student.
Does it keep a record of who received an item?
Yes. Each issue records the item, the date and the person who received it.
Does it handle purchase orders?
No. The module tracks stock and issues. How purchasing is done is left as it is today, unless the school asks for it to be scoped.
How does the opening stock get in?
The school’s existing list is loaded during implementation, and the store keeper checks the counts before go-live.
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