The workshop went well, but the feedback forms, invoices and follow-ups are still pending.
Corporate trainers and coaches sell workshops and coaching programmes to HR teams, then run sessions, feedback forms and follow-up calls through email, Google Forms and a calendar. GullySystem builds a simple system that ties each client programme to its sessions, participants, feedback and PO-based billing. We start with a free technology audit of your current tools.
You are the product, and every hour spent on admin is an hour not spent training or selling the next programme.
We build a small, clean system around your programmes, so the admin after each session takes minutes instead of an evening.
An HR head asks for a leadership programme for thirty managers. You send a proposal with modules, days and fees, revise it after a call, and receive a PO with payment terms. Participant lists come in Excel, and sessions are scheduled across locations or on video calls.
After each session, feedback goes out on a Google Form, attendance is noted, and certificates are made in a design tool. One-on-one coaching follows over weeks, with notes in a notebook and calls booked on a calendar. Invoices are raised against the PO once sessions are done, and follow-ups for payment run sixty to ninety days.
What goes wrong for corporate trainers and coaches without a proper system.
Feedback is collected but never used
Scores sit in separate Google Sheets per workshop, so there is no view across clients or modules.
Coaching notes are scattered
Notes for twelve coachees are in a notebook, emails and a phone app, and the next session starts with searching.
Invoices lag behind sessions
Sessions finish, but invoicing waits until someone checks the PO terms and attendance.
Past clients go quiet
A company that ran two programmes last year is never approached for the next one.
What we would build for corporate trainers and coaches.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Proposals and programmes
Modules, days, fees and PO terms per client programme, with versions kept.
Session and participant tracker
Sessions by date and location, participant lists, and attendance per session.
Feedback and certificates
Feedback forms linked to each session, with scores by module and trainer, and certificates generated from the attendance list.
Coaching journal
Private notes, goals and action items per coachee, with the next call booked.
PO-based invoicing
Invoices raised from delivered sessions against PO terms, with payment follow-ups.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where supply is searchable by specialisation and bookable outside clinic hours — now carrying more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions corporate trainers and coaches ask before they call.
Can my invoices go to Tally or Zoho Books?
Yes. Invoices and receipts can be sent to Tally or Zoho Books, depending on what your accountant uses.
Is custom software overkill for a solo coach?
Often, yes. A calendar, a notes app and a good invoicing tool may be all you need, and the audit will tell you if that is the case.
Can participants access materials online?
Yes. A simple participant page with slides, worksheets and recordings per programme can be added.
Are coaching notes kept private?
Yes. Notes are visible only to the coach who wrote them, and access is logged.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many corporate trainers and coaches.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private