Keep every child’s attendance, pick-up, health note and fee on one record.

A daycare or creche cares for babies, toddlers and pre-school children, usually in rooms grouped by age. Every child has a guardian list, health notes, a daily routine and a fee plan. Every room must also meet the staff-to-child ratio set by its local regulator, and that ratio differs from one country to the next.

The software gives each child one profile and each room one daily sheet. Attendance, meals, naps, incident notes and pick-up are entered where the child is. Updates and invoices reach families from the same record. The manager sees rooms, staff and fees together.

A parent enquires, visits the centre and joins a waiting list for a room that suits the child’s age. When a place opens, the office sends an enrolment pack and collects the guardian list, emergency contacts, immunisation records, allergy notes and consent forms. A fee plan is agreed by session, by day or by month, with any sibling discount or funding arrangement applied.

Each morning, carers sign children in. Through the day they record meals, naps, nappy changes, activities and any accident or incident. At closing, only authorised adults collect a child, and the carer notes who. The office sends parents a daily summary and raises the monthly invoice. Payments and late fees are followed up. The manager plans staff rotas so that every room meets its ratio.