Training and education · Corporate Trainer and Coach Management Software

One system for programmes, cohorts, coaching sessions and the purchase order behind each invoice.

Proposals, programme outlines, cohort calendars, nomination lists, attendance, feedback scores, coaching journals and invoices all live in a single system. Each programme carries its modules, its trainers and the purchase order it will be billed against. Nobody retypes a name. A coach opens a coachee’s record and sees the goals, the last session and the next one booked.

Share your requirements

Programme templates, module lists and fee structures entered the way you propose them
Client contacts, past programmes and open purchase orders migrated from your sheets
Certificate wording and feedback questions adjusted by GullySystem staff when asked

Corporate Trainer and Coach Management Software gives trainers, coaching practices and small training firms one place for proposals, cohorts, nomination lists, attendance, feedback and coaching journals, configured by the GullySystem team. Each programme keeps its modules, trainers, venue and the purchase order it will be invoiced against, so certificates and bills come from what was delivered.

Where it breaks today

What goes wrong before the software.

A programme lives in several files

The proposal is a document, the nomination list an email attachment, the attendance a sheet and the fee terms a line in a thread. Repeat programmes begin by hunting through all four.

Nominations change until the morning of the session

A client’s training coordinator swaps three names a day before the workshop. Name boards, attendance sheets and certificates are then wrong in different places, and the trainer finds out in the room.

Feedback is stored per workshop and never compared

Each Google Form produces its own sheet. Scores for one module across clients, cities and co-trainers cannot be read together, so a weak exercise survives for years.

Coaching notes depend on memory

One coach may carry a dozen people’s goals, action items and practice tasks, split between a paper notebook and phone messages. Each call opens with a recap that the record should have supplied.

Invoices cannot go out without the right numbers

A client’s accounts payable team rejects a bill that lacks the purchase order number, vendor code or session dates. The trainer discovers the gap a month later, when payment has not arrived.

Co-trainers and venues collide

A facilitator is promised to two clients on the same date, or a hotel room is held for a cohort that has moved. Calendars do not show these clashes until someone phones.

How it runs

How the work flows through it, step by step.

Illustration with sample figures. Your screens are built around your own records.

1
Enquiry and proposal
A learning head describes a need. The proposal lists modules, days, group size, trainers and fees. Each revision is stored, and the client’s decision is recorded against it.
2
Vendor registration and purchase order
Vendor registration papers, the vendor code, payment terms and the purchase order are filed on the client account, so every later invoice quotes them correctly.
3
Cohort set-up
Sessions are fixed by date, venue or video link and trainer. The nomination list is attached, and joining details go to the participants and their managers.
4
Delivery and attendance
The trainer marks attendance for each session on a phone or laptop. Late changes to the list are made once and carry through to the name board and certificates.
5
Feedback and certificates
A feedback form opens when the session closes. Scores are stored by module and trainer, and certificates are produced from the attendance record.
6
Coaching and follow-up
One-to-one programmes run as a series of sessions with goals and action items. Invoices are raised against the purchase order, and unpaid ones are chased from the same record.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Client accounts and repeat enquiries

Hold each company with its learning contacts, past programmes, vendor code and payment terms. Note when a repeat programme is due for a conversation.

Proposals and programme outlines

Draft proposals from saved outlines with modules, days, group size and fees. Every revision is kept, and the accepted version becomes the programme.

Vendor registration and purchase orders

File vendor registration papers, the signed agreement, the purchase order number and its validity, so billing never starts from an email search.

Cohorts and nomination lists

Build cohorts from the nomination sheets a client sends. Replace a name once. The attendance list, name cards and certificate run all follow.

Trainer and venue calendar

Book facilitators, co-trainers, rooms and video accounts against each session. Clashes show before a date is confirmed.

Attendance and certificates

Mark attendance per session. Certificates are produced only for participants who met the attendance rule you set, and every reissue is logged.

Feedback by module and trainer

Send a short form after each session. Scores are stored by module, trainer and client. One exercise can be compared across batches.

Coaching journal and session booking

Keep private goals, action items and practice tasks for each coachee, book the next call, and open each session on the last one’s notes.

Purchase order invoicing

Raise invoices from delivered sessions with the purchase order number, vendor code and session dates printed, so accounts payable has nothing to query.

Receivables follow-up

List invoices by client and age, record each promise to pay, and set the next reminder for the accounts payable contact named on the account.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Quote & Proposal Management
A proposal is built from a saved programme outline with modules, days and fees, and each revision a learning head requests is stored.
Contract Management
The vendor agreement, registration papers and purchase order with its validity are filed on the client account, ready when an invoice needs them.
Resource and Room Booking
Facilitators, rooms and video accounts are booked against each session, so a trainer promised twice or a double-booked hall shows up before confirmation.
Appointment Scheduling
Each coachee’s next call is booked from the coach’s open hours, and the session opens beside the goals and action items from the last one.
Invoice Management
An invoice is raised from delivered sessions and prints the purchase order number, vendor code and dates that the client’s payables team checks.
Collections and Payment Follow-Up
Open invoices are listed by client and age, each promise to pay is noted, and the next reminder goes to the payables contact.
Lead Management
Every learning enquiry is logged against its company, and past clients are flagged when a repeat programme is due for a conversation.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

All solutions

Every part of the system, by area.

Take the modules you need. Each one works on its own or inside a larger system built for you.

AI by department

Who uses it

One system, each person sees their part.

For independent trainers and coaches

See the week’s sessions, the cohort lists, coachee goals and what is still unbilled, without opening five tools.

For programme coordinators

Maintain nomination lists, send joining details, book rooms and trainers, and print name cards for the morning’s session.

For co-trainers and associates

Open only the cohorts assigned to them, mark attendance and read feedback for the modules they taught.

For the accounts person

Check purchase order numbers, raise invoices from delivered sessions and chase balances in the order the oldest falls due.

For the practice owner

Read programmes sold, repeat clients, feedback by module and receivables by client in one set of reports.

Reports

The numbers the owner asks for.

Programmes proposed, accepted and lost, by client
Cohort calendar with trainer and venue for each session
Attendance by cohort, with certificates issued
Feedback scores by module, trainer and client
Coaching sessions held and coachees without a next date
Invoices raised against each purchase order, with balance
Receivables by client, oldest first

Good fit

Who this is built for.

Independent corporate trainers who sell workshops to learning and development teams
Executive and leadership coaches who run one-to-one programmes over several months
Small training firms with a bench of associate facilitators
Soft-skills and behavioural training providers working across client sites
Coaching practices that blend group workshops with individual sessions

Honest answer

When it is not the right choice.

A coach with a handful of private clients can manage on a calendar and a notes app.
Providers whose main product is hosted courses, lessons and quizzes will find Online Course Provider Management Software closer.
A campus that runs fixed class timetables and collects term fees should look at the school and college package instead.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Your programme library

Module titles, durations, group sizes and the way you price a day or a head are entered first, so a proposal starts from your own outlines.

Client paperwork rules

Fields for vendor code, purchase order, payment terms and invoice format are shaped around the larger clients you bill most often.

Feedback questions and certificate wording

Each feedback form carries the questions your clients are used to answering, and each certificate reads the way their training desk expects it to.

Coaching privacy

Before the first journal entry is typed, you decide which notes belong to the coach alone and which summaries the sponsoring manager is allowed to read.

Past programmes migrated

Your client list, earlier cohorts, old feedback sheets and unpaid purchase orders are brought in from existing spreadsheets, then read back to you line by line.

Hosted by GullySystem

GullySystem hosts the system, so associates, coordinators and the accounts person read the same records, and changes to forms come from our staff.

Works alongside

Email
Calendar
Video meeting links
WhatsApp
Online feedback forms
Accounting export

Common questions

Questions owners ask before a demo.

Does it replace the tool I use to host course content?

No. It runs the business around the training, from proposals to invoices. Slides, recordings and quizzes stay on whichever platform you use, and a participant link can point to them.

Can I reuse a programme for a second client?

Yes. A saved outline carries its modules, days and fee structure into a new proposal. You change the client details, and the earlier programme stays untouched.

How are last-minute nomination changes handled?

You edit the cohort list once. The attendance sheet, name cards and the certificate run read from that list, so nobody reconciles three versions.

Can feedback be compared across modules and trainers?

Yes. Each response is stored against the module, the session and the facilitator. A report then shows how one exercise scored across batches and clients.

Do coaching notes stay private?

Yes. A note opens only to the coach who wrote it unless you share it on purpose. Each time a note is opened, the name and time are recorded.

Will invoices carry the purchase order details?

Yes. The purchase order number, vendor code and session dates are stored on the client account and print on every bill raised against it. Formats are checked with you at the start.

Can associate trainers see everything?

No. An associate sees the cohorts assigned to them and their own feedback. Fees, receivables and other clients’ records stay hidden from that login.

Can my existing cohorts and clients be loaded?

Yes. Client lists, past cohort sheets, feedback exports and open purchase orders are brought in from your files. You review them before go-live.

How is this priced?

Price follows how many trainers and coaches sign in, how many programmes and cohorts are loaded, and which forms, certificates and feedback sheets you want. Past programmes to be migrated add work, as do links to the calendar and video meetings. A working demo built around your programmes comes first. Each part is itemised in the quotation.

What happens if I want my records elsewhere later?

Cohorts, feedback scores, coaching summaries and invoices leave the system as spreadsheet or document files, in whichever layout your clients ask for. The export is part of that scope from day one.

How soon can I run a cohort through it?

Cohorts lead. Client accounts, programme outlines, purchase orders and cohort nomination lists come in release one. Attendance and certificates, feedback, the coaching journal and receivables follow. Speed depends on how many past programmes you want carried over. The proposal gives the starting point and the date for each later part.

What should I keep ready before set-up?

Keep your programme library, a recent proposal and a client purchase order. Add attendance sheets, feedback forms and certificate wording now in use. Name who will check screens, whether that is you, a coordinator or an accounts person. Calendar and email access must be available. Past cohort lists help most.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Built for.

The trades this product is set up for. Pick yours to see how the work runs there.

Corporate trainers and coaches

Related products.

Your requirements

See Corporate Trainer and Coach Management Software set up around your records.

Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.