Batches, lab seats, modules, fees and exam vouchers on one record.
Counsellors turn enquiries and demo classes into admissions. Each batch gets a trainer, a slot and numbered lab workstations, and every session is logged against a module such as SQL joins or subnetting. Practical assignments, fee instalments, completion certificates and Pearson VUE or Certiport exam vouchers all hang from one student record, so counsellor and trainer read the same facts.
- Course names, module order, batch templates, fee plans and certificate wording are set up as your institute teaches and quotes them, and counsellors sign off every screen.
- Your student list, running batches and part-paid balances move over from old registers and spreadsheets, then each batch is compared line by line with its paper register.
- GullySystem staff edit course lists, batch templates, fee plans and voucher lists when asked, so no counsellor touches the configuration.
Institutes teaching Python, CCNA networking or Figma design in one lab or several centres use this system, which GullySystem builds around their course list. Counsellors, trainers and lab staff use it daily. Each student record carries admission, batch, workstation, module progress, submitted work, instalments and certificate status, and voucher stock falls when a student sits the exam.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and demo
Counsellors log the course asked about, the candidate’s background and the preferred slot, then book a demo class and set the follow-up call against the enquiry. No lead rests on memory.
- 2
Admission
The student picks a course and batch, a fee schedule with instalments is fixed, and the first receipt is printed beside the identity copy and guardian details. Paperwork is done once.
- 3
Batch and machine
A batch gets a trainer and a slot, and the lab in-charge reserves one numbered workstation per student, checking the Ubuntu or Windows image first. Seat 14 stays seat 14.
- 4
Sessions and modules
Trainers mark attendance against the module covered, and practical tasks such as a normalised schema or a working subnet plan attach to it. Every lab hour leaves a trace.
- 5
Assignments and assessment
Students upload practical work, trainers record marks and remarks against each task, and the capstone is reviewed in an oral review where a resubmission keeps the earlier file. Nothing gets overwritten here.
- 6
Completion and placement
Dues, attendance and the capstone mark are checked before the certificate prints, and a voucher is issued by name where the course ends in a vendor test. Placement staff then send profiles.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Walk-in, phone and web enquiries are logged against the course asked for, and a counsellor’s follow-up date is fixed before the caller leaves the desk.
- Resource and Room Booking
Each lab and time slot is held by one batch, and numbered workstations are assigned per student so a double booking shows before the batch starts.
- Attendance & Time Tracking
Trainers mark who attended each session and which module was taught, which builds a running record of covered topics for every batch and every late joiner.
- Task Management
Practical tasks carry a due date and an owner, and each student’s submitted file, mark and resubmission sit under the task they answer.
- Receipts Management
Instalments are scheduled by due date, every payment gets a numbered receipt, and the counsellor sees the open balance per student before quoting a certificate date.
- Stock Tracking and Alerts
Vouchers are counted when bought and again when issued, and the owner is alerted before an unused one passes its printed expiry date.
- Document Management
Identity copies, completion certificates and grade sheets are filed on the student record and printed with course dates, hours and the signatory’s title.
- WhatsApp, SMS and Email Notifications
Batch start times, instalment dues, assignment deadlines and exam dates go out from the student record by SMS, email or a messaging app.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For the institute owner
See admissions by course, batch fill, lab slot use, fees due against collected, and which courses keep drawing fresh enquiries from walk-ins, billboards and online ads.
For counsellors
Work the enquiry list, run demo classes, complete admissions, take instalments, print receipts and chase each overdue fee without opening a separate ledger book.
For trainers
Open your batches, mark attendance, record the module covered, collect assignments, enter marks, and see at a glance which students are behind on the capstone project.
For the lab in-charge
Assign workstations to batches, log faults and software installs, and see which evening and weekend slots in each lab are still free for a new batch.
The numbers the owner asks for.
- Admissions by course and month
- Batch strength and seats left
- Lab slot use and workstation fault log
- Module completion by batch
- Capstone submissions pending marks
- Instalments overdue by student
- Exam vouchers issued, unused and near expiry
Who this is built for.
- Single-lab institutes teaching office tools and basic programming
- Institutes teaching software development, data or networking
- Design and multimedia training centres
- Accounting software training centres
- Authorised vendor exam centres
- Institutes with more than one centre
When it is not the right choice.
- One trainer coaching four learners in a spare room gets by with a register book, a phone and a shared spreadsheet of fees.
- An institution that awards degrees, sets semester timetables and runs university examinations will find School/College Management System closer to its needs than this one.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging apps
- Online card payments
- Accounting export
- Attendance device
Questions owners ask before a demo.
Is this for institutes or for colleges?
For institutes. Short courses, rolling batches, lab workstations and vendor exams are the shape it follows, and it does not model semesters, credit hours or degree programmes.
How are lab machines handled?
Every workstation carries a number that a batch assigns to one student, and the lab in-charge logs faults, reimages and software installs against that number. History stays with the machine.
Can a student join a batch midway?
Yes. The student joins from a chosen module, and earlier modules are marked as missed or to be repeated, so the gap is visible to the trainer.
How are assignments stored?
Each upload, whether a zipped Flask project or a Photoshop file, attaches to the student and the module task, and a resubmission keeps the earlier version intact. Marks and remarks sit beside it.
Can a certificate be held back for unpaid fees?
Yes. The certificate step checks attendance, capstone status and open instalments, and the counsellor decides whether to hold the sheet, accept a part payment or release it with a note.
Does it run vendor exams for us?
No. It tracks vouchers bought, issued and expired, and stores the score report you key in, because the exam itself is sat on the vendor’s own platform.
Can we have several centres on one system?
Yes. Each centre keeps its own batches, labs, trainers and cash drawer, while the owner reads admissions, fee collection and lab utilisation across every centre from a single login.
Can student lists come from our current register?
Yes. Counsellors hand over enrolment lists, course names, batch rosters and part-paid balances straight from their sheets. Then they pick a few students and check them against the paper registers first.
Who holds the student records?
The institute does, and the written quotation states the export format for student, attendance, fee and voucher records before any work begins, so leaving means taking your files.
What would it cost for one lab?
Centres, labs and users set the base. Whether an attendance device or online card payments connect matters too, as does moving enrolment lists and part-paid fee balances. No figure is written first. A walkthrough on your own courses and batches comes before the quotation, which prices each module on its own.
How soon could counsellors and trainers start using it?
Enquiries, admissions and fee instalments suit counsellors from the outset. Batches, trainer timetables and attendance can follow right behind. Lab workstation logs, assignments, certificates and exam vouchers arrive later. Dates for every stage are in the proposal.
What should the institute collect before starting?
Collect the course list with module order, the batch roster for each lab, fee plans with discounts, and the paper registers of unpaid instalments. A certificate sample, a receipt book page and a voucher list help. Counselling, training and the lab each need a point person for questions.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
Related products.
See Computer Training Institute Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements