Courses, cohorts, instructors, learner payments and support all kept in one set of records.
Online course providers sell self-paced programmes, live cohorts and certificates to learners in many countries. The course product keeps the catalogue, enrolments, instalment plans, instructor payouts and learner queries together. Teams see who joined, who paid, who has gone quiet and which affiliate sent them.
An online course business sells access. A learner buys a programme, joins a cohort, attends live sessions and submits a capstone. Behind that sit a catalogue, an instalment plan, a mentor who must be paid and a support inbox for every question.
These usually live in a learning platform, a card gateway, a spreadsheet and a shared mailbox, so staff move between four tools to answer one question about one learner. Lesson drip, webinar lists and refund notes all sit in different places. It is slow.
Marketing teams publish landing pages, run webinar funnels and track UTM tags and affiliate codes. Enquiries arrive from forms, chat and email, and admissions staff call the interested ones, explain the cohort dates and send a payment link. Finance matches each gateway charge to a learner and issues the tax invoice.
Instructors and teaching assistants run live sessions on a video call and grade assignments. Programme managers watch attendance and chase learners who have missed two classes, while support staff handle login resets, chargebacks, refund requests and certificate reissues from several time zones. Calls overlap.
What goes wrong for online course providers without a proper system.
What we would build for online course providers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for online course providers.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for online course providers.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Online Course Provider Management Software
Course catalogue, cohorts, admissions, instalment plans, invoices, refunds, instructor payouts and learner support for online course providers.
The business modules online course providers use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
SaaS Product Development
Turning a system that works for one business into a product other businesses can subscribe to.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover. It connects WhatsApp to a CRM, billing or booking system, so messages are sent from existing records and replies are written back.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions online course providers ask before they call.
Does it replace our course platform?
No. Videos, quizzes, SCORM packages and lessons stay on your learning platform. The product holds the business side: the catalogue, enrolments, payments, payouts and support queue. A link between the two is scoped at implementation.
Can we sell to learners in several countries?
Yes. Each country and currency can carry its own price list, tax invoice and receipt layout. Which tax rules apply to each sale is for your accountant to confirm, and the settings are reviewed during implementation.
Can instructors be paid a share of revenue?
Yes. A flat fee per cohort, a rate per live session, a mentor hourly rate or a share of collections can each be recorded for each instructor. The product totals what is payable. Your own bank makes the transfer.
Can learners see their own payment plan?
Yes, through a portal login if you want one. Learners see invoices, receipts, their grades and the next instalment due. Whether a portal is worth having at your size is settled during the demonstration, with your admissions and finance leads in the room.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements