Follow each trainee from enquiry through batch, practical hours, assessment and placement.
Vocational training institutes run trade courses such as electrician, welding, beauty, tailoring, retail, accounts and nursing assistant work. Some batches are fee-paying and some run under a government skilling scheme. The software keeps enquiries, admissions, batches, attendance, fee instalments, assessments and placement follow-up on one trainee record, so the centre answers a funder, an assessor or a parent from the same list.
A skill centre runs several trades at once, each with its own batch calendar, trainer, workshop slot and assessment date, and often with fee-paying and scheme-funded trainees in the same building.
Our tuition and coaching product covers the classroom side: enquiries, admissions, batches, attendance, fees and tests. Practical logbooks and placement follow-up are added for a vocational centre during implementation.
Mobilisers bring in enquiries from villages, colleges and walk-ins, and the counsellor fixes a counselling session for each one. Admission collects the trainee’s ID, education proof, photo and bank details, and the trainee is placed in a trade batch.
Each day has theory in the classroom and practice in the workshop or lab. Attendance is marked for both, and some funders ask for a biometric record of it. Trainers note which practical tasks each trainee has completed.
Near the end of the course an assessment is held, sometimes by an outside assessing body. Certificates follow, and the placement cell calls employers, sets up interviews and records who joined where.
What goes wrong for vocational training institutes without a proper system.
What we would build for vocational training institutes.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A product already built for vocational training institutes.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Tuition and Coaching Centre Management Software
Enquiries, admissions, batches, attendance, fee instalments, test scores, syllabus coverage and parent updates for tuition classes and coaching centres.
The business modules vocational training institutes use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Custom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover. It connects WhatsApp to a CRM, billing or booking system, so messages are sent from existing records and replies are written back.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreWritten for vocational training institutes.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case studyQuestions vocational training institutes ask before they call.
Does it upload data to a government scheme portal?
No. Attendance, assessment and placement lists can be exported in the columns a scheme asks for. Uploading to the scheme’s own portal stays with your centre.
Can attendance come from a biometric device?
Yes. A biometric device at the gate is an option alongside trainers marking from a phone. Which device models connect is checked during scoping.
Can it run online courses and recorded lectures?
Not on its own. A batch here assumes a room, a slot and a trainer. A centre teaching mainly online needs a learning platform beside it.
Can several training centres share one system?
Yes. Centres share the trade and fee set-up, each centre sees its own batches and collection, and the head office reads all centres together.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Also sell online?
The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private