Fee, enquiry and practice software for Deccan Gymkhana.
Deccan Gymkhana has colleges on Fergusson College Road, shops on Jangali Maharaj Road, and CA and law practices in converted bungalows. Fees, enquiries, client files and due dates are usually kept in registers, cupboards and personal laptops. Fee, enquiry and practice software for these businesses is written by GullySystem in Bengaluru and delivered remotely.
Deccan Gymkhana is an established area of colleges, coaching classes, bookshops and long-running restaurants within walking distance of each other. Many professional practices operate around them, from CA firms to law offices.
Many businesses here have run for decades. A CA firm, a clothing shop or a class holds records built up over that time, and approvals often rest with the founder.
Where the businesses are in Deccan Gymkhana, and what they run on.
How Deccan Gymkhana businesses pick and use software.
The decision usually rests with the owner or a senior partner. Typical questions are what happens to the data if payments stop, and whether the proposal can be reviewed with a CA or a colleague before anything is agreed.
Staff are long-serving, and Marathi is the working language at many counters. Screens in Marathi for staff, with English on receipts and accounts, are one arrangement that can be set up during implementation.
Admission season is a poor time to change systems. Go-live can be planned between batches, with the old register kept alongside for a period until the office is comfortable. From Nagarbhavi, Bengaluru, GullySystem works with Pune clients in video meetings.
Where Deccan Gymkhana businesses lose time and money.
Fee instalments and concessions are agreed at the counter
Discounts are agreed verbally and written on the receipt, so the pending fee is a matter of adding up paper. Recording the agreed instalment plan per student shows the pending fee from the record itself. The receipt book stops being the source.
Admission enquiries are not followed up
Parents and students walk in and take a form, and there is no list of who to call back. One enquiry list with the batch, the follow-up date and the name of the staff member who spoke to them keeps each lead visible.
Due dates depend on one partner’s diary
Filings, hearings and renewals are tracked by the senior partner alone. A client calendar that the whole office can see spreads that record across the team. Any staff member can see what is due.
Batch profitability is not visible
Teacher payouts, room rent and material costs sit outside the fee register, so income is visible and expense is not. Recording costs against each batch shows the two side by side. Merging or keeping a batch becomes a question of numbers.
What we would build for Deccan Gymkhana businesses.
Usually in this order, starting with whatever the audit ranks first.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreReady products that fit Deccan Gymkhana businesses.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
School & College Management System
Admissions, fee instalments, attendance, timetables, exams and report cards, transport and parent messages on one student record.
Learn morePaying Guest Management System
Bed-level occupancy, rent and food billing, deposits and tenant documents for PG owners, set up around your blocks and sharing rates.
Learn moreHow the work runs from Bengaluru for Deccan Gymkhana.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to Deccan Gymkhana. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We don’t claim Deccan Gymkhana clients we don’t have. These are systems our team built; the way we work is the same wherever you are.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions Deccan Gymkhana owners ask before they call.
Can parents pay fees online while the office still issues a receipt?
Yes. Parents receive a payment link on WhatsApp, and the receipt is generated once the bank confirms the payment. Numbering and format follow what the office uses today. Details are reviewed during implementation.
We run classes at two places with shared teachers. Can one system handle that?
Yes. Batches, rooms and teachers belong to a location, and a teacher can be assigned batches at both without a clash. Fees, attendance and payouts stay separate per location, and the combined position is visible.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Industries we build for in Deccan Gymkhana.
Elsewhere in Pune.
Tell us what your Deccan Gymkhana business runs on today.
Send a short note on the spreadsheets, software or WhatsApp groups your team depends on. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements