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GullySystem
Hospitality and food · Software for pG and hostel operators

Show every bed, tenant and pending payment on one screen.

Paying guest (PG) and hostel operators sell space by the bed, bill rent and food on one line, and keep deposits, agreements and police verification papers in a cupboard. The PG and hostel software is adapted to your blocks, sharing rates and mess plan, so every bed, tenant and pending payment sits on one screen.

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At a glance

A PG is not let by the room. A triple-sharing room is three separate arrangements, each with its own joining date, rate and deposit.

A college hostel works the same way, with blocks, rooms, beds and a mess plan on every student’s bill. Set-up starts from how your warden records a move-in today, which is usually in a notebook.

How the work runs today

A student sees the room, likes the second floor, and pays a token that goes into a notebook. The warden takes an ID copy for police verification and writes the deposit on the agreement.

Rent runs from the joining date, not from the first of the month. The first month is part rent plus food, and the mess plan, laundry charge and a broken window are all added by hand. Single, double and triple sharing each carry a different rate, and so does the older block.

From the fifth day the warden starts calling. Money comes by bank transfer, card, cash and mobile wallet. At move-out the deposit is argued over, because nobody wrote down the condition of the room on the day the student joined.

Where it breaks

What goes wrong for pG and hostel operators without a proper system.

Nobody knows which beds are free

A bed vacated on Saturday stays empty for a fortnight, because Sunday’s enquiry was told the PG is full. That enquiry does not come back.

Rent and food are two numbers

Rent sits in one sheet and the mess charge in another, so the tenant receives two figures and disputes both.

The deposit is settled from memory

Nobody recorded the cupboard and the geyser at joining, so the deduction at move-out becomes a quarrel and a poor review.

Verification papers are a pile

You cannot say whose ID proof is pending without going through the drawer, one folder at a time, on the day the police ask. Nobody has time to sort it.

What the software does

What we would build for pG and hostel operators.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Bed-level occupancy and sharing rates

Set up blocks, floors, room types, rooms and beds as your building is. Each bed shows who is in it, from when and at what rate, with single, double and triple sharing priced apart.

Tenant record with ID proofs

Keep ID proofs, agreements and police verification forms against the tenant, flagged while papers are pending.

Rent and food on one bill

Build the monthly bill from the joining date and the food plan, with laundry, electricity and one-off charges on it.

Reminders and the dues list

Show who has paid, who has part-paid and who has not, with reminders sent and not typed out one by one. The warden marks a cash payment from a phone browser on the floor.

Deposits held and refunded

Record the deposit taken, dated notes on the room at joining and leaving, and the amount returned against each.

Mess plan and complaints

Record each tenant’s food plan and the kitchen’s provisions, and log repair requests against a room and close them with a note.

Visitor and gate register

Register a guest at the gate with name, phone number, the tenant visited and how long the visit ran. The watchman does it at the gate.

Before you talk to a supplier

A requirements checklist for pG and hostel operators.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for pG and hostel operators.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Paying Guest Management System

Bed-level occupancy, rent and food billing, deposits and tenant documents for PG owners, set up around your blocks and sharing rates.

See the product
More products

Other products in the same sector as pG and hostel operators.

Solutions inside

The business modules pG and hostel operators use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help pG and hostel operators.

Each one reads records you already keep, and a person approves every decision.

Vacant bed enquiry matching

Empty beds go unseen. The assistant reads bed status, move out notices and sharing rates, then tells the person answering enquiries which beds will be free and when. Nobody hears that the PG is full. The owner decides the rate and sends the reply.

Rent and dues reminders

Dues need gentle nudges. The assistant reads rent, food plans and part payments, then drafts a reminder for each tenant. The list is ordered by how late the payment is and how that tenant has paid before. The warden reviews it and approves what is sent.

Deposit settlement at move out

Deposits become quarrels. The assistant lines up the dated room notes from joining and leaving, lists the differences item by item, and drafts a settlement for the tenant’s file. The owner adjusts the amounts, talks to the tenant if needed and decides what is returned.

Pending ID paper tracking

Papers hide in drawers. The assistant reads tenant records and lists whose ID proof, agreement or verification form is missing or unsigned, putting the longest staying tenants first, ready before any inspection. The warden chases each one and marks it done.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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API and System Integration

Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.

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All our other services

Guides

Written for pG and hostel operators.

Practical notes on running the business, not product marketing.

PG and Hostel Checklist Before Moving Off the Register

Before a PG or hostel leaves the notebook: count beds, settle each tenant’s rent and deposit, gather papers and write down the billing rules first.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work in this sector

Software we have built and run in this sector.

Published with the client’s agreement, with what was built and what changed.

All case studies
Paying guest accommodation

SAM Atithi Pavathi: bed-level occupancy as the source of truth

PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study
Common questions

Questions pG and hostel operators ask before they call.

Can it show free beds, not just rooms?

Yes, occupancy is kept bed by bed, by block and sharing type. A room with one tenant leaving shows one bed free at that bed’s rate, which is how space is actually let.

Can rent start from the joining date, not the 1st?

Yes. The first bill and the last are worked out for the part of the month stayed. The food plan sits on the same bill, so the tenant sees one figure and not three.

Will rent collection go into our accounts?

Not on its own. Bills, receipts and deposits come out as Excel or PDF for your accountant, and a direct link into your bookkeeping tool is quoted separately at set-up.

Is this too much for one PG with twelve rooms?

Not always. If you let a few rooms to long-staying tenants and collect the rent yourself, a register will serve you. It earns its place once you take food money or hand the floor to a warden.

How is a hostel operation quoted?

Buildings, beds and warden users set the base. Bed occupancy, tenant files, combined rent and food bills, dues reminders, deposits, mess plans and the gate register are separate modules. A payment link adds scope. Existing tenant notebooks count too.

What should a hostel operator gather before starting?

Gather the room and bed list with sharing rates, a tenant agreement, ID verification papers, the dues notebook, a mess plan and the gate register. A warden and an owner’s representative should check screens.

Do tenant and deposit records stay with us on exit?

Yes. Lists of beds, tenants, bills, deposits and visitors can be exported to spreadsheets when wanted, and the operator owns the software’s code along with every record. The team that built it answers support calls. GullySystem hosts, and the operator may take over.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many pG and hostel operators.

Across India

Cities where pG and hostel operators are common.

Related

Related industries.

Category

Part of these wider groups.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements