One connected system for harvest, vintages, cellar movements, bottling, club and trade sales.
Manage a winery in one system. Fruit is recorded at harvest by block and grower, and each lot is followed through fermentation, blending and ageing. Tanks and barrels show what they hold. Bottling runs draw on dry goods and create finished stock, which then serves the cellar door, the wine club and trade buyers.
- Blocks, vessels, wines and price lists entered as your winery works
- Vintage history, stock counts and member lists migrated
- GullySystem makes product and club changes on request
From a family estate to a large cellar, wineries use it, and GullySystem configures it around your blocks and vessels. Vineyard managers, winemakers, cellar staff, the cellar door and the trade desk work from it. Each lot carries its blocks, additions, vessels and bottlings. Finished stock is held by wine, vintage and allocation.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Harvest intake
Each load is recorded by block, variety and grower, with weight and condition, and assigned to the vintage.
- 2
Fermentation
Fruit becomes lots in tanks. Temperatures, additions and lab results are recorded against each lot.
- 3
Ageing and blending
Lots move to barrels and tanks. Blends record their source lots and volumes, so each wine can be traced back.
- 4
Bottling
A work order draws glass, closures and labels from dry goods stock and records bottles produced by lot.
- 5
Allocation
Finished wine is set aside for the cellar door, the club and trade buyers before orders are taken.
- 6
Sales
Visitors, members and trade buyers order from the same stock, and invoices and shipments follow.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Each lot keeps its blocks, additions and vessels, and blends record their source lots, so a bottle traces back through the cellar.
- Warehouse Management
Every tank and barrel is a location with contents, volume and history, so the cellar reads as a map of what sits where.
- Task Management
Racking, topping up, additions and lab checks get one owner and a due date, and overdue work is listed for the winemaker.
- Quality Control
Analysis results and tasting notes are logged per lot, with each change made afterwards recorded against the result that prompted it.
- Work Order Management
A bottling order names the lot, the format and the quantity, draws dry goods and records bottles filled at each stage.
- Stock Tracking and Alerts
Glass, closures, capsules and labels are counted, and a reorder alert fires before a booked bottling run would be short.
- Subscription Billing
Members are charged each season on their plan, shipments are generated from preferences and failed payments are listed for follow-up.
- Point of Sale Billing
Counter sales bill bottles and tasting fees, record the customer and draw down cellar door stock at the time of sale.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
Winemaker
See each lot’s history, what every vessel holds, tasks due and wines ready to blend or bottle.
Vineyard and cellar staff
Record intake, transfers and additions, and follow the task list for the day.
Cellar door and club team
Take bookings, sell bottles, manage members and prepare each club shipment.
Owner and trade desk
Read stock and allocations by wine, follow trade orders and see sales by channel.
The numbers the owner asks for.
- Vintage yield by block and variety
- Vessel contents and fill levels
- Tasks overdue in the cellar
- Dry goods stock and reorder list
- Stock and allocation by wine and vintage
- Club shipments and failed payments
- Sales by channel, wine and customer
Who this is built for.
- Family estates with a cellar door
- Producers selling mainly to trade
- Wineries running a wine club
- Custom crush and contract winemakers
- Estates with vineyards and a winery on one site
- Wine groups with more than one label
When it is not the right choice.
- A grower who sells all fruit and makes no wine does not need cellar records.
- A winery with automated cellar control will keep that system and use this alongside it.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Web shop
- Card payments
- Courier and shipping labels
- Accounting software export
- Email and SMS
- Barcode and label printer
Questions owners ask before a demo.
Is this winery software or general stock software?
Winery software. Blocks, vintages, lots, vessels and bottling runs are built in, rather than added to a stock list.
Is a blend traceable back to its vineyards?
Yes. Each blend records its source lots and volumes, and each lot records its blocks, so a bottle can be traced back.
Are barrels managed?
Yes. Each barrel has a record with contents, volume, history and scheduled tasks, such as topping up or racking.
How does the wine club work?
Members choose preferences and a schedule. The system prepares each shipment, charges members and lists payments that failed.
What about online sales?
Orders from a web shop can be recorded and drawn from the same stock. Which alcohol shipping rules apply depends on the regions or countries you sell into, and your adviser confirms them during the build.
Does it handle custom crush clients?
Yes. Lots can be marked as belonging to a client, with their own records, tasks and invoices.
Can we import our past vintages?
Yes. Vintage records, stock counts and member lists are imported, and the winemaker checks them before the next harvest.
Who owns the data?
The winery does. The proposal agrees in what form your records are handed back if the contract ends.
What does it cost?
No price is published. Users, the size of the cellar and the sales channels you run shape the figure. We demonstrate first, then send a proposal.
Does a small estate need this much?
Possibly not yet. With one wine and a few customers, a notebook and a sheet may do. A requirements workshop can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Winery Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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