Record each vintage from harvest to bottle, cellar door and wine club.
Wineries keep harvest records, barrel notes, bottling dates and club lists in separate files. The winery product holds vintages, lots, tank and barrel contents, dry goods, finished stock and customer sales together. Cellar door, club and trade orders draw on one stock list. Nothing hides in a notebook.
A winery works on a yearly cycle. Fruit comes in at harvest, ferments in tanks, ages in barrels and is bottled months or years later. One vintage can split into many lots. Each lot has its own story.
The vineyard team, the cellar team, the tasting room and the trade sales desk all need part of that story. Most wineries hold it in spreadsheets, a notebook and the memory of the winemaker, which works until someone is away or a vintage is audited by a buyer. Records matter.
At harvest the vineyard manager records picks by block and grower, and the receiving team weighs each load. The winemaker plans fermentations, blends and racking. Cellar staff log every transfer between tank and barrel along with lab results, so that each wine keeps a written history from the first press through to the final bottling run.
Bottling runs draw down dry goods such as glass, corks and labels. Finished wine goes to the tasting room, the wine club and trade buyers. The cellar door team takes bookings for tastings and sells bottles, while the club manager prepares shipments and charges members each season.
What goes wrong for wineries without a proper system.
What we would build for wineries.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for wineries.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for wineries.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Winery Management Software
Harvest intake, vintage and lot records, tank and barrel register, bottling, cellar stock, cellar door, wine club and trade orders for wineries.
The business modules wineries use most.
Each one is also available on its own, or inside a system built for you.
Where we work with wineries.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreE-Commerce and Digital Commerce
An online store or B2B order portal wired to your stock, billing and dispatch.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions wineries ask before they call.
Can it track blends across several lots?
Yes. Each blend lists its lots and volumes. A bottled wine can then be followed back through tank and barrel to the vineyard block.
Does it support online sales and shipping?
Club shipments and orders are recorded in the system. A web shop and carrier links can be connected, subject to the rules for shipping alcohol where you sell.
Is it only for large estates?
No. A small family winery can start with lots, stock and the cellar door, and add the club and trade orders when they are needed.
Can we import our vintage spreadsheets?
Yes. Past vintages, stock counts and member lists are imported and checked with the winemaker before the first harvest on the system.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements