One connected system for recipes, tank batches, packaging, stock, taproom sales and trade orders.
Manage a brewery in one system. Recipes and brew plans are scheduled against tanks, and each batch carries its gravity readings, additions and transfers. Packaging runs split a batch into kegs, cans and bottles under one lot number. Ingredient stock, keg tracking, taproom sales and distributor orders follow from the same records.
- Recipes, tanks, products and price lists entered as your brewery works
- Stock counts, customers and open orders migrated
- Recipe and product edits handled by GullySystem staff when asked
GullySystem configures this software for breweries, from a taproom with a few tanks to a regional packaging site. Brewers, cellar staff, packaging teams, the taproom and the sales desk work from it. Each batch carries its recipe, tank history, packaging and customers. Ingredient stock and returnable kegs are tracked alongside.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Recipe and brew plan
The brewer picks a recipe, scales it to the batch size and books a tank. The system lists the ingredients the brew needs.
- 2
Brewing
Mash, boil and cooling details are recorded against the batch, with ingredient lots drawn from stock.
- 3
Fermentation and conditioning
Cellar staff log gravity, temperature, additions and each transfer between tanks, with the next task shown.
- 4
Quality check
Sensory and lab checks are recorded, and the batch is marked ready or held before packaging.
- 5
Packaging
A run splits the batch into kegs, cans and bottles under one lot number, using packaging stock.
- 6
Sales and returns
Pints at the taproom, distributor orders and invoices all reduce one stock count, and kegs that come back are booked in again.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Bill of Materials
Each recipe lists malt, hops, yeast and water by quantity, and scales to the batch size so the brewer sees what a brew will use.
- Batch and Serial Tracking
A lot number is given at brewing and carried through every transfer, packaging run and delivery, so a beer can be traced forward.
- Production Planning
Brews are booked into tanks by date, and the plan shows when each vessel frees up so the next brew can be placed.
- Stock Tracking and Alerts
Malt, hops, yeast, cans and labels are counted by location, and a reorder alert fires before the next brew is short.
- Quality Control
Sensory and lab results are logged per batch, and a batch stays on hold until the brewer or lab marks it approved.
- Point of Sale Billing
The till bills pints, flights and takeaway packs by tap or product, and each sale draws down the matching stock.
- Dealer and Distributor Portal
Distributors log in to see their own prices and order history, and place orders that the sales desk confirms against stock.
- Tax Management
Each product and customer carries a tax setting, applied on invoices and reported by quantity and period for your adviser.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the head brewer
See the tank schedule, today’s brews, ingredients needed and batches waiting for a quality check.
For cellar and packaging staff
Follow the day’s tasks, log readings and transfers, and record each packaging run.
For the taproom
Sell pints and packs, see what is on tap and close the day with takings that match stock.
For sales and the owner
Take trade orders, watch overdue kegs and unpaid invoices, and read sales by product and customer.
The numbers the owner asks for.
- Tank use and free dates
- Batches by recipe and yield
- Ingredient stock and reorder list
- Packaging output by format
- Kegs held by customer and overdue
- Sales by product, channel and customer
- Lots shipped to each customer
Who this is built for.
- Craft breweries with a taproom
- Production breweries selling to distributors
- Brewpubs with a kitchen and a brewhouse
- Contract and collaboration brewers
- Breweries packaging in kegs, cans and bottles
- Brewery groups with more than one site
When it is not the right choice.
- A homebrew-scale operation with one recipe and no sales can keep notes in a book.
- A large plant with automated brewhouse control will keep its process control system and use this alongside it.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Taproom card terminal
- Barcode and label printer
- Accounting software export
- Email and SMS
- Fermentation logger import
- Online shop
Questions owners ask before a demo.
Is this brewery software or general inventory software?
Brewery software. Recipes, tanks, batches, packaging runs and returnable kegs are built in, rather than added to a stock list.
Can it plan which tank to use?
Yes. Each brew is booked into a tank with dates, and the schedule shows when each vessel will next be free.
Can it follow one batch into several package formats?
Yes. A packaging run splits a batch into kegs, cans and bottles, each under the same lot number.
How does keg tracking work?
Each keg is recorded when it leaves and when it returns. The system lists kegs held by each customer and those overdue.
Does it run the taproom till?
Yes. The taproom bills from the same stock as trade sales. A card terminal can be connected, subject to your provider.
Can distributors place orders themselves?
Yes. They get a login to see their prices and past orders, and to place new orders for your sales desk to confirm.
Can we trace a faulty batch?
Yes. A lot search lists every customer who received that batch, with quantities and delivery dates.
Can we import our recipes and stock?
Yes. Spreadsheets of recipes, malt and hop counts and customers are read in, and the head brewer reviews them before the first brew is logged.
What does it cost?
No price is published. Users, sites and the size of the brewhouse shape the figure, which is quoted after a demonstration on your own recipes.
Do we need this for a very small brewery?
Possibly not yet. With one recipe and a few customers, a notebook may do. A requirements workshop can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Brewery Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements