One record of what the books and the bank statement agree on.
Match your books against the bank statement and work only with the entries that do not agree. Import the statement, let automated rules clear the regular entries, and handle part payments and bank charges that used to break the match. Remaining exceptions sit on one list with a reason against each. The month is signed off, and the bank reconciliation statement prints per account.
- Matching rules written from your own recent statements
- Opening differences reviewed with your accountant before go-live
- Supported over remote video sessions by the team that set the rules up
Bank Reconciliation Software, configured by GullySystem, pairs your books against the bank statement account by account. Automated rules clear the entries that repeat every month. It holds imported statements, uncleared cheques and an exception list with a reason against each line. You sign the month off, and it locks.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Statement import
Download the Excel or CSV file from online banking and import it one account at a time. An overlapping date range does not create duplicate lines.
- 2
Automatic matching
Amount, date and reference pair the obvious lines. Rules written once handle the monthly loan instalment, bank charges and gateway settlements.
- 3
Suggested matches
Likely pairs are offered for a person to accept or reject. A part payment is matched against the invoice with the balance left open, and a settlement paid as one credit is split back into its bills.
- 4
The unmatched list
The remaining lines are few. The accounts assistant posts bank charges, flags uncleared cheques and records a reason against each unknown credit.
- 5
Month-end sign-off
Book balance, bank balance and the items between them are shown on the closing date. The accountant signs the month off, and matched entries are locked.
- 6
Audit
Every statement line, the entry it was matched to, the reason on each exception and the person responsible remain available.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Statement import, account by account
Read the Excel or CSV file your bank provides for each account, ignoring duplicate lines from overlapping date ranges.
Learn moreAutomated matching on amount, date and reference
Match obvious pairs automatically, and offer the rest as ranked suggestions for a person to accept or reject.
Learn moreRules for regular entries
Write a rule once for the loan instalment, monthly charges, gateway settlement or standing instruction, and it applies every month after.
Learn morePart payments and short receipts
Match a receipt for less than the full invoice amount, leaving the balance open with a note on why it was short.
Learn moreBank charges and interest
Post charges, cheque return fees, the tax on them and overdraft interest from the statement to the heads your accountant names.
Learn moreCheques still in the air
Keep issued cheques not yet presented and deposited cheques not yet credited as their own list with dates.
Learn moreGateway settlements split back
Break a gateway’s single credit back into the bills behind it, and post the gateway charge.
Learn moreThe unmatched list, with reasons
List every exception that could not be paired, with a written reason, the person who wrote it and the date.
Learn moreMonth-end sign-off
Show book balance, bank balance and the difference on any date. Once signed off, the month is locked and later changes are recorded as such.
Learn moreAudit trail of every match
Record who matched an entry, who reversed one and who wrote off an old difference, with reversals kept visible.
Learn moreSeveral accounts and branches
Reconcile current accounts, an overdraft account and branch accounts separately, each with its own rules and closing statement.
Learn moreBank reconciliation statement
Export a statement per account and period showing the balance as per books, the reconciling items and the balance as per bank.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Bank Reconciliation
Entries matching on amount, date and reference pair up automatically, and the remaining lines appear as ranked suggestions for the accountant to accept or reject.
- Audit Trail
Each match, reversal and old-difference write-off is logged with the user who made it, and reversals stay visible in the history.
- Data Migration and Import
Statements arrive as the Excel or CSV file each bank provides, imported account by account, with duplicate lines from overlapping date ranges ignored.
- Workflow and Approvals
At month end the reviewer sees book balance, bank balance and their difference, then signs off to lock the month against silent changes.
- Multi-Branch Consolidation
Current accounts, an overdraft account and branch accounts are reconciled separately, each with its own rules and closing statement.
- Report Builder
Finance staff export a statement per account and period showing balance as per books, reconciling items and balance as per bank.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
Tools it connects to.
Each connection is scoped for your own account, one data flow at a time.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
What Bank Reconciliation Software Connects To
Reconciliation reads bank statement files, gateway settlement reports and card, wallet and transfer references, and exports to your accounting package.
Learn moreBank Reconciliation Views by Role
Accounts assistants, accountants and bookkeepers, auditors and owners each use the reconciliation for a different purpose.
Learn moreBank Reconciliation Reports and Dashboards
These reports cover the reconciliation statement, unmatched entries, uncleared cheques, bank charges, gateway settlements, and the matches and write-offs behind them.
Learn moreOne system, each person sees their part.
For accounts assistants
Import the statement, run the match, clear the straightforward lines and pass questions to those who know the customers.
For accountants and bookkeepers
Review the unmatched list with reasons, post what belongs in the books and sign the month off.
For auditors
Open any closed month and see the statement line, the matched entry, the exception and the person responsible.
For owners
See the cash position with uncleared and disputed items shown separately.
The numbers the owner asks for.
- Reconciliation statement per account, on any closing date
- Unmatched entries, sorted by age, with the reason on each
- Cheques issued and not presented, cheques deposited and not credited
- Bank charges and interest posted for the month
- Gateway settlements received, split back to the bills behind them
- Matches, reversals and write-offs, by person and date
- Book balance against bank balance, account by account
Who this is built for.
- Businesses running collections and payments through more than one bank account
- Firms taking money through a payment gateway that settles a day’s bills as one credit
- Accounts teams whose reconciliation is a printed statement and a pencil
- Owners who want the cash figure to mean something before they commit to a purchase
- Companies whose operations system holds the receipts while the books sit in a separate accounting package
- Accounting firms reconciling several client accounts every month
When it is not the right choice.
- It does not connect to your bank by itself. Without your bank’s own feed, which needs a corporate banking arrangement most small firms do not have, it works from the statement file you download.
- It does not replace the accountant’s judgement. Software pairs figures. Deciding what a credit from 2023 actually was, or whether an old difference should be written off, is a person’s work.
- It does not handle multi-currency or foreign-currency bank accounts. Accounts held in your home currency are reconciled here. An overseas account, and its revaluation at period end, stay with your accountant.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting package export of reconciled entries
- Bank statement files in Excel and CSV
- Payment gateway settlement reports
- Card, wallet and bank transfer references
Questions owners ask before a demo.
Does it connect directly to our bank?
Not on its own. Connected banking, a live feed from the bank, needs your bank’s own corporate arrangement. Downloading the statement and importing it works with every bank, and where you have a feed, we read it.
Our accounting software already reconciles. Why use this?
If every entry is already in the books, reconcile there. This earns its place when collections, gateway settlements and site payments live in an operations system, or when one account carries hundreds of lines a month. With one account and thirty lines, you do not need it.
Our bank only sends a PDF statement. Can you read it?
Not directly. The import reads the Excel or CSV file that online banking offers for the same dates. Where you can see only a PDF, ask the branch for that download before set-up.
We keep books in Xero or QuickBooks. Does it still work?
The reconciliation itself does not depend on which books you keep. Statement lines, matches and exceptions are held here either way. The built-in export is written with ledger names, and what your own package can read is checked during scoping.
Can it match a part payment against an invoice?
Yes. The receipt is matched for the amount received, and the balance stays open against the bill with a note on why it was short.
How are bank charges and interest handled?
They are picked from the statement and posted to the heads your accountant names, including the tax on the charge. A rule handles those that arrive every month.
The gateway settles days after the bills. Can that still be matched?
Yes. One settlement credit is split back to the bills behind it, so a payout date later than the bill dates does not break the match. The gateway charge is posted at the same time.
Can we clean up two years of old entries?
As far back as you have statements, yes. Opening differences are reviewed with your accountant and a decision is recorded against each.
Who owns the statement data, and who can see it?
You own it and can export it whenever needed. Access is given to the people you name, and every view and export is logged. Your auditor can have a read-only login.
What does it cost?
Price follows the number of bank accounts and branches, the statement formats to read, how many people reconcile, and which accounting package takes the reconciled entries. Backlog clean-up adds work. Your own statements are matched on screen first, then a quotation lists each part so something can be taken out.
How soon can month-end be done in it?
Timing hangs on the first release. Because that is where the hours go, the usual start is statement import, matching rules and the unmatched list. Cheque tracking, gateway splits and sign-off come after. The dates for each stage sit in the proposal.
What should the accounts team bring?
Gather recent statements for every account in Excel or CSV, the current reconciliation workings, and a list of outstanding cheques. Add gateway settlement reports and the opening differences you already know about. Each of accounts, audit and ownership needs a person to review the matches. Access to the books must be arranged.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Every part, on its own page.
Each page covers one part of the system: what it records, who uses it and what it hands on.
- Bank Statement Import from Excel and CSV
- Auto Matching and Rules for Bank Statements
- Matching Part Payments Against Open Invoices
- Bank Charges and Interest Posted from Statements
- Uncleared Cheque Lists for Bank Reconciliation
- Payment Gateway Settlement Reconciliation
- Unmatched Bank Entries and Written Reasons
- Month-End Bank Reconciliation Sign-Off
- Bank Reconciliation Rules for Regular Entries
- Audit Trail for Bank Reconciliation Matches
- Bank Reconciliation Statement by Account and Period
- Bank Reconciliation Across Accounts and Branches
- What Bank Reconciliation Software Connects To
- Bank Reconciliation Views by Role
- Bank Reconciliation Reports and Dashboards
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
Related products.
See Bank Reconciliation Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements