Ticking the statement with a pencil takes a day, so bank reconciliation happens once a quarter.
Bank Reconciliation Software matches your books against the bank statement and leaves you with only the entries that do not agree. Import the statement, let your rules clear the regulars, and handle the part payments and bank charges that used to break the match. What remains sits on one short list with a reason written against it. The month is signed off, and the trail shows who matched what.
- Matching rules written from your own last three months of statements
- Opening differences cleaned up with your accountant before you go live
- Support from Bengaluru, from the engineers who set the rules up
What goes wrong before the software.
It gets done once a quarter, if that
Somebody prints the statement and ticks it against the ledger by hand. It eats a day, sometimes two, so it is put off. The difference carried forward grows each time, and nobody wants to be the one who opens it.
One part payment throws the whole page out
A customer pays ₹40,000 against a bill of ₹47,500 and deducts something he is arguing about. The amounts no longer agree, so the line is skipped, and by the third skip the ticking has stopped meaning anything.
Charges nobody recorded
Bank charges, the GST on them, a cheque return fee, interest on the overdraft. None of it is in the books until reconciliation day, and then it is entered as one lump with the word charges against it.
A cheque from March never cleared
It was written, handed over and deducted in the books. The party never banked it. The balance you have been running your purchases against has been wrong since then.
An unexplained credit has been sitting there for months
₹18,500 arrived from a name nobody recognises, and the receipt was never matched to a customer. The salesman who would have known has left, and the collection team is still chasing the party who actually paid.
At audit, nobody remembers who ticked what
The auditor asks why an entry was written off last November. The person who did it has moved on, the working was on a printed sheet, and the sheet is not in the file.
How the work flows through it, step by step.
- 1
The statement comes in
Download the Excel or CSV file from your net banking on the 1st and import it, one account at a time. An overlapping date range does not create the same line twice, so the nervous habit of importing again is harmless.
- 2
The regulars clear themselves
Amount, date and reference pair the obvious lines without anybody looking. Rules you wrote once handle the monthly EMI, the bank charges and the gateway settlement that lands every evening.
- 3
The awkward ones are offered, not decided
Likely pairs are put up for a person to accept or reject. A part payment is matched against the invoice, with the short amount left open. A settlement paid as one credit is split back into the bills behind it.
- 4
The unmatched list gets its reasons
What is left is a handful of lines. The accounts assistant posts the bank charges, flags the cheque that went nowhere, and writes against the credit from an unknown name that the sales manager is checking it.
- 5
Month-end is signed off
Book balance, bank balance and what stands between them are shown on the closing date. Your accountant signs the month off, and matched entries for it are locked against quiet editing.
- 6
The auditor opens it in October
Every statement line, the entry it was matched to, the reason on each exception and the name against each action are still there. Nothing has to be rebuilt from memory.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Statement import, account by account
The Excel or CSV file your bank gives you is read in for each account, with duplicate lines from an overlapping date range ignored.
Learn moreMatching on amount, date and reference
Obvious pairs are matched without anybody looking at them. The rest are offered as likely matches, ranked, for a person to accept or push back.
Learn moreRules for the regulars
The EMI on the 5th, the monthly charges, the gateway settlement, the rent standing instruction. You write the rule once and it applies every month after.
Part payments and short receipts
A receipt against an invoice can be matched for less than the full amount, leaving the balance open with a note on why it was short.
Learn moreBank charges and interest
Charges, cheque return fees, the GST on them and overdraft interest are posted from the statement to the heads your accountant names.
Learn moreCheques still in the air
Cheques issued but not presented, and cheques deposited but not credited, kept as their own list with dates, so the real cash position is visible.
Learn moreGateway settlements split back
A payment gateway pays a day’s collections as one credit, minus its charge. That credit is broken back into the bills behind it and the charge is posted.
Learn moreThe unmatched list, with reasons
Every line nobody could pair, with a written reason, the person who wrote it and the date. This is the list your CA opens at closing.
Learn moreMonth-end sign-off
Book balance, bank balance and the difference on any date you pick. Once signed off, the month is locked and later changes are recorded as such.
Learn moreAudit trail of every match
Who matched an entry, who reversed one, who wrote off an old difference and when. Reversals stay visible instead of disappearing.
Several accounts and branches
Current accounts, an overdraft account and branch accounts reconciled separately, each with its own rules and its own closing statement.
The statement your accountant asks for
A reconciliation statement per account and period, showing the balance as per books, the reconciling items and the balance as per bank, ready to export.
One system, each person sees their part.
Accounts assistant
Imports the statement, runs the match, clears the easy lines, and leaves the questions for somebody who knows the customers.
Accountant or CA
Reads the unmatched list with the reasons beside it, posts what belongs in the books, and signs the month off.
Auditor
Opens any closed month and sees the statement line, the matched entry, the exception and the name against each one.
Owner
Sees the real cash position, not the one that still counts a cheque from a party who stopped answering in March.
The numbers the owner asks for.
- Reconciliation statement per account, on any closing date
- Unmatched entries, sorted by age, with the reason on each
- Cheques issued and not presented, cheques deposited and not credited
- Bank charges and interest posted for the month
- Gateway settlements received, split back to the bills behind them
- Matches, reversals and write-offs, by person and date
- Book balance against bank balance, account by account
Who this is built for.
- Businesses running collections and payments through more than one bank account
- Firms taking money through a payment gateway that settles a day’s bills as one credit
- Accounts teams whose reconciliation is a printed statement and a pencil
- Owners who want the cash figure to mean something before they commit to a purchase
- Companies whose operations system holds the receipts while the books sit in Tally
- CA firms reconciling several client accounts every month
When it is not the right choice.
- It does not connect to your bank by itself. Without your bank’s own feed, which needs a corporate banking arrangement most small firms do not have, it works from the statement file you download.
- It does not replace the accountant’s judgement. Software pairs figures. Deciding what a credit from 2023 actually was, or whether an old difference should be written off, is a person’s work.
- If every rupee you bill and spend is already entered in Tally, reconcile there and save the money.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Your accounts and statement formats
Each bank exports a slightly different file. Yours are read as they come, so nobody reformats a statement before importing it.
Rules from your last three months
We take three months of your statements and write the rules for what repeats: charges, EMI, settlements, standing instructions. Most of the volume clears itself after that.
The old difference dealt with once
Before go-live, the opening unmatched items are worked through with your accountant and a decision is recorded against each. You start clean, with the history kept.
Where your books live
Receipts and payments can come from your operations system, and the reconciled entries export to Tally in your ledger names. A direct link is scoped at set-up.
Training for the person who does it
One session for the accounts assistant, one for whoever signs off. They learn on your own September, not on a demonstration company.
Hosting, backups and support
Cloud hosted with regular backups. Statements carry your banking detail, so access is limited to the people you name and every export is logged.
Works alongside
- Tally
- Bank statement files in Excel and CSV
- Payment gateway settlement reports
- UPI and bank transfer references
Questions owners ask before a demo.
Does the bank reconciliation software connect straight to our bank?
Not on its own. A live feed needs your bank’s own corporate arrangement, and most small businesses do not have one. Downloading the statement and importing it takes a minute and works with every bank. Where you do have a feed, we read it.
Tally already reconciles. Why buy automated bank reconciliation software?
If everything is entered in Tally, do it there and keep your money. This earns its place when collections, gateway settlements and site payments live in an operations system, or when one account carries hundreds of lines a month.
Can it match a part payment against an invoice?
Yes. The receipt is matched for what actually came in and the balance stays open against the bill, with a note on why it was short. Recovery of the balance is then a collections question, not a reconciliation one.
What happens to bank charges and interest?
They are picked from the statement and posted to the heads your accountant names, including the GST on the charge. A rule handles the ones that arrive every month, so nobody types them again.
Can we clean up two years of old entries?
As far back as you have statements, yes. Somebody still has to decide what the old unmatched items were. We work through the opening differences with your accountant and record a decision against each.
Does it work on a phone?
You can read the unmatched list and the balances on a phone. The matching itself is a desk job, done on a laptop where you can see both sides at once. This is one of the few screens that is honestly better wide.
Can you bring our past reconciliations across?
Usually we bring the current unmatched items, the cheques still in the air and the opening balance per account. Older closed months are left as they are, because rebuilding them costs more than it gives back.
Who owns the statement data, and who can see it?
You own it, and it exports whenever you want. Statements show your banking detail, so access is given to the people you name and every view and export is logged. Your auditor can be given a read-only login.
What does bank reconciliation software cost?
No price is published. It depends on the number of accounts, the volume of lines and whether the entries come from Tally or from an operations system. You watch it reconcile one of your own months before anything is quoted.
We have one account and about thirty entries a month. Do we need this?
No. Thirty lines are ticked in twenty minutes, and your accountant is already doing it. If you are not sure that is still true, a free technology audit reads your statements and your books and tells you. Ask again when a second account opens, when a gateway starts settling in batches, or when the difference stops being explainable.
Businesses that use this.
Related products.
See Bank Reconciliation Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- We reply the same working day
- Your details stay private