One Credit in the Bank, Forty Bills Behind It
The gateway pays yesterday’s collections as a single credit, minus its charge. On the statement it is one line. In your books it is forty receipts that have to find their invoices.
Why this line never ticks
The amount in the bank does not equal the amount your customers paid, because the charge has already been taken out. Match it whole and every bill behind it stays open. Skip it and the day is unreconciled. So the credit has to be opened up.
How the credit is split
The settlement report beside the statement
Your gateway’s own report lists the payments inside that batch. It is read alongside the bank line, and the two are lined up by settlement reference.
Bills marked paid, one at a time
Each payment in the batch goes against the invoice it belongs to, so a customer’s ledger moves on the day he paid rather than at month end.
The charge posted separately
The gateway’s commission and the GST on it are posted to their own heads. Over a year that figure is worth seeing on its own.
A refund that came back
Refunds and chargebacks inside a batch are matched against the original payment, so the customer’s bill does not quietly show as paid twice.
What is left on the list
Not everything reconciles cleanly, and the ones that do not are worth looking at.
- A payment in the report with no credit in the bank yet
- A credit in the bank with no report line against it
- A batch where the total and the credit disagree
- Settlements received for the month, split back to their bills
Frequently asked questions
What if the gateway report and the bank credit do not agree?
The difference is flagged rather than forced. Somebody at your end raises it with the gateway, and the batch stays open until it is answered. Nothing is written off to make a page balance.
Which gateways does this work with?
Any that give you a settlement report you can download. The report layout is mapped once, the same way a bank statement is. A direct link to the gateway is scoped at set-up if you want one.
We also take UPI directly into the bank. Does that behave differently?
Yes, and more simply. A direct UPI credit is one payment with its own reference, so it matches against the bill like a bank transfer. Only batched settlements need splitting.
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