Unmatched Bank Entries and Written Reasons

The unmatched list holds every statement line that could not be paired, with a written reason, the name of the person who wrote it and the date. The accountant reviews it at closing.

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Unidentified receipts

A credit from a name nobody recognises stays on the list until somebody identifies it. On a printed sheet it is a tick mark or nothing at all, and it turns into a difference that nobody can open later.

What sits on each line

One line, one reason

Bank charge to be posted, cheque not presented, receipt from a party being identified, or an old difference waiting for a decision. The reason is written down.

Sorted by age

The oldest unexplained entries come to the top, because those become the difference carried forward every quarter.

A name and a date

Who wrote the reason and when. If the reason changes, the earlier one stays in the trail and is not painted over.

What becomes an entry

Some lines end as a posting in the books, some as a cancelled cheque and some as a write-off. Each of those actions is taken from this list.

The routine around it

The list works as a weekly habit and not a quarterly clean-up.

The accounts assistant clears what can be explained
Questions go to whoever knows the customer
Anything older than a month is looked at again
The auditor reads the same list with a read-only login

FAQ

Frequently asked questions

Will it write the reason itself?

No, and it should not. A credit from an unknown name is a fact about the business and not about the statement. The software keeps the line on the list until a person has recorded a reason.

Can the list be given to an auditor?

Yes. The auditor gets a read-only login and opens the same list with the reasons, names and dates on it. Every view and export is logged.

How long should this list be?

It depends on the state of the account. A first reconciliation on an old account can run to many lines. Once the opening differences are dealt with and the rules are in, a normal month leaves few.

Talk to us

Tell us what you need.

Share your requirements and one of our engineers will come back to you within one business day.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.