We tell clients how to fix their processes, while our own engagements run on email and memory.
A business consulting practice runs on proposals, engagement milestones, and client documents across email and WhatsApp, and overruns show up late. GullySystem builds consulting software that tracks each engagement’s scope, milestones, and hours, keeps client documents organised, and bills by retainer or milestone. You can see where your time went.
Consultants sell time and judgement, and both are hard to see in a spreadsheet. The engagement that ran over by months is usually noticed at the end.
We build engagement tracking for consulting practices. The free technology audit starts by looking at your proposals, trackers, and billing.
A business owner asks for help with growth, costing, systems, or a family-business structure. You run a discovery call, send a proposal with scope and fees, and sign an engagement letter. Work happens in workshops, site visits, data requests, and many calls, with documents coming back slowly.
Each engagement has milestones: diagnosis, recommendations, and implementation support. Some clients pay a monthly retainer, others by milestone. Reports go through drafts on email, and the partner’s time is rarely recorded against the client.
What goes wrong for business consultants without a proper system.
Engagements run over and we do not notice
The scope said three months, the work has taken six, and nobody raised it with the client.
Client documents are scattered
The balance sheet came on email, the org chart on WhatsApp, and the price list on a pen drive.
Retainer clients drift
Monthly calls happen, but nobody tracks what was promised in each one.
Our own pipeline is in a notebook
Referrals and follow-ups depend on the partner remembering to call.
What we would build for business consultants.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Proposal and engagement letter
Scope, milestones, and fees drafted from your templates and tracked to acceptance.
Engagement tracker
Milestones, deliverables, and hours logged against each client, with overruns flagged.
Client document room
A shared folder per client with a checklist of documents requested and received.
Meeting notes and action items
Notes from each session with actions, owners, and due dates the client can see.
Pipeline and referrals
Leads, source, and next follow-up date for your own business development.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreTechnology Strategy and Product Consulting
A plain answer to what to build, what to buy and what to leave alone, before money is spent.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where supply is searchable by specialisation and bookable outside clinic hours — now carrying more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions business consultants ask before they call.
Can milestone invoices go to Tally?
Yes. Retainer and milestone invoices can post to Tally with GST, so your accounts do not change.
Should we just use a CRM and a project tool?
For a solo consultant, often yes, and it will cost less. Custom makes sense when several consultants share clients and you need hours tied to billing.
Can you help our clients too?
Yes. When a client needs ERP, automation, or reports built, we can work alongside your recommendations. You stay the adviser, and we build the system.
Can clients see what we agreed in each meeting?
Yes. Clients can get a view of meeting notes, action items, and documents still due from them. A retainer client’s monthly calls then stay tied to what was promised.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many business consultants.
Cities where business consultants are common.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private