Track scope, milestones, hours and documents for each engagement.
A practice sells partner hours and judgement, and neither shows until a statement of work has quietly doubled. Each engagement’s scope, steering committee dates and timesheet hours would sit in one system, with trial balances and organisation charts gathered in a data room beside a checklist of what is owed. Fees run as retainer drawdown, fixed milestones or rate card time. Travel spend charged to a client runs on the expense management product.
Consultants sell hours and judgement, and neither survives in a timesheet spreadsheet that three partners fill in differently. A twelve week diagnostic often reaches week thirty before anyone totals the associate days. Overruns hide.
Engagement tracking is mostly about spotting the margin slipping in week six, not at the closing invoice. Scoping, staffing and billing each get their own view, so a slipping engagement shows early.
A founder asks for help with a pricing review, a costing model, a business software selection or a family holding structure. The consultant runs a discovery call, sends a proposal with scope, assumptions and a rate card, and then signs an engagement letter. Workshops, site visits and data requests follow. Trial balances and stock listings trickle in late.
Each engagement moves through diagnostic, recommendations and implementation support. One client pays a monthly retainer, another pays per milestone, and a third is billed on time and materials from the partner’s rate card. Report drafts bounce between inboxes as versions one to nine. Partner hours rarely land on the right client.
What goes wrong for business consultants without a proper system.
What we would build for business consultants.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for business consultants.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for business consultants.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Expense Management Software
Expense claims with the receipt photographed, approval by policy limit and amount, bill tax captured, reimbursement batches and an export prepared for your accounting package.
Other products in the same sector as business consultants.
The business modules business consultants use most.
Each one is also available on its own, or inside a system built for you.
- Expense & Reimbursement
- Workflow and Approvals
- Expense Tracking
- Tax Management
- Audit Trail
- Roles and Permissions
- Document Management
- Finance and Accounting Reporting
- Pipeline Management
- Task Management
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help business consultants.
Each one reads records you already keep, and a person approves every decision.
Tools business consultants often connect.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreTechnology Strategy and Product Consulting
A plain answer to what to build, what to buy and what to leave alone, before money is spent.
Learn moreAll our other services
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- API and System Integration
- ERP, CRM and Business Software Implementation
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- Cybersecurity and Application Security
- IoT and Edge Computing
- E-Commerce and Digital Commerce
- MVP Product Development
- Web and Mobile Application Development
- SaaS Product Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for business consultants.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
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A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions business consultants ask before they call.
Can retainer and milestone invoices go to our books?
Not through a ready link. An export of each invoice with its tax lines can be built during implementation, so your bookkeeper loads retainer, milestone and time and materials invoices without retyping. It is quoted separately.
Should we just use a CRM?
For a solo adviser with a handful of clients, often yes, at a far lower cost. A custom system earns its place when several partners share clients, and timesheet hours must tie to the invoice that goes out.
Can you build what we recommend to our clients?
Yes. When one of your clients needs a business system, a workflow or a reporting layer, we build alongside your recommendation and hand the finished system to the client’s team. You stay the adviser.
Does it record our hours on its own?
No. Whoever worked the hours enters them against the client and the milestone. The tracker then adds up partner and associate time, and flags an engagement that has run past its budget before the next invoice.
How is a consulting practice system priced?
It depends on which parts are built: proposals, engagement tracker, document room, meeting notes, invoicing and pipeline. Partners, staff and offices change the size, as does any books system to connect. Moving old engagement lists adds work. Once your records are on screen, each part gets a separate price.
What does a practice need to gather first?
Bring a recent proposal, an engagement letter, the current tracker sheet, a rate card, retainer and milestone invoices and the pipeline list. A partner, a manager and the person doing invoicing should make time for questions and screen reviews.
If the practice stops using it, who keeps the client files?
The practice does, along with the software. Diaries, engagements, notes and invoices leave as ordinary documents and spreadsheets on request. Support continues from its developers. GullySystem looks after hosting, but you may name another host.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many business consultants.
Cities where business consultants are common.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements