Follow every translation job from client brief to proofread delivery and linguist payment.

A translation firm sells the work of other people. Linguists in several countries translate, edit and proofread, while interpreters attend meetings, hearings and appointments on the firm’s behalf. A project manager stands between them and the client, and most of the detail lives in an inbox. That is the weak point.

Quotes depend on word counts, language pairs and deadlines, so one client can be priced three different ways in a week by three different managers. Software for the trade keeps the brief, the files, the linguist and the invoice on one job record. Pay rates and client rates sit side by side. Margin shows.

A client sends files with a target language and a date. Someone counts the words, applies the rate for that language pair and sends a quote. Once it is accepted, the job goes to a linguist from the approved list, then to a second linguist for editing and proofreading. Certified work needs a stamp. It may also need a signed statement before it leaves.

Interpreting runs differently. A client books an interpreter for a meeting, a clinic visit or a court session, by language, venue and hours. The coordinator finds someone free and qualified, confirms by phone or message, and logs the hours afterwards. Remote sessions add a call link.

At month end, freelancers send invoices that must be checked against the jobs they actually did, in whatever format and currency each of them prefers. Clients are billed in their own currency, often with a purchase order number. Finance reconciles both.