The next hearing date is in the clerk’s diary, and the client hears it from us last.
Law firms run on a case diary, the clerk’s notes from the cause list, files in almirahs and client updates on WhatsApp, so hearing dates slip. GullySystem builds a matter and hearing system around how your chamber actually works, with fee notes raised from the work done. It starts with a free technology audit of your diary and files.
A litigation chamber, a property law practice and a firm doing agreements and title reports all live by dates: the next hearing, the limitation period, the registration appointment.
Those dates sit in a diary that one or two people really understand.
A client comes with a dispute, a property purchase or a notice. The advocate takes instructions, the vakalatnama is signed, and a file is opened with a number written on the cover. Drafts move between juniors on email and WhatsApp.
The clerk checks the cause list each evening, attends court, notes the outcome and writes the next date in the case diary. Juniors track their own matters, and senior partners ask for status when the client calls.
For property work, the firm collects title documents, EC and property tax receipts, writes a title report for the bank, and follows up for fees. Fee notes are raised in Word, and payments are tracked in a register.
What goes wrong for law firms without a proper system.
Hearing dates live in one diary
If the clerk is on leave or the diary is at court, nobody in the office knows what is listed tomorrow.
Clients call to ask what happened
The matter was adjourned, but no one told the client, who hears it from the other side.
Files and documents are hard to find
The original sale deed copy is in an almirah, the latest draft in a junior’s email, and the client’s photos in a WhatsApp chat.
Fees are not billed for work done
Appearances and drafting go unbilled because nobody linked the work to a fee note.
What we would build for law firms.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Case diary by court and date
Every matter with court, case number, stage and next date, entered by the clerk from a phone after each hearing.
Daily board for advocates
Tomorrow’s listed matters by court hall and advocate, shared each evening.
Client update messages
The outcome and next date sent to the client on WhatsApp once the clerk records it.
Matter file
Pleadings, orders, drafts and client documents stored per matter, visible only to the team on it.
Title report tracker
Property matters by bank and stage, with documents received and pending.
Fee notes and receipts
Fees by appearance or retainer, fee notes raised from the matter, and outstanding amounts by client.
The services behind it.
Custom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
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Read the case studyQuestions law firms ask before they call.
Can it pull hearing dates from eCourts?
Where the case status is available online, the software can check it and flag changes for the clerk to confirm. Your clerk’s entry stays the record, because online updates can lag.
Can fee receipts go into Tally?
Yes. Fee notes and receipts can post to Tally, with GST under reverse charge noted where it applies to business clients.
Who in the firm can see a matter?
Only the advocates and staff assigned to it, plus the partners you choose. Every document opened is logged.
Should a small chamber buy ready legal software?
If a ready practice app covers your courts and billing, it may be enough. We fit firms that want their own workflow, client portal or property practice built in.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many law firms.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private