Give every trademark and patent deadline a named owner and a reminder.
IP law firms track trademark and patent deadlines in an Excel docket fed by portal checks and email, where one missed reply can cost a mark. Docket rules, renewal reminders and client matter views are shaped to the way your attorneys file and follow up. Portfolio reports and foreign-currency associate billing are added on top of the product at set-up. Each deadline carries the name of the person responsible.
Your work is filings, examination reports, oppositions, hearings and renewals, for local clients and for foreign associates who instruct you by email at any hour.
The law is your strength, and the risk is the date nobody saw. Docket software puts every date in front of a named person.
A client wants a brand protected. You run a search, advise on classes, file the application with a signed authorisation or a power of attorney, and note the application number. Weeks later the examination report arrives and the reply clock starts running.
Then come publication in the official trade marks journal, the opposition window, hearings, registration and renewals. Patents bring requests for examination, office action replies, national phase entries and annuities, and every one of them has an official date behind it.
Staff check the IP office portals, update the Excel docket and write to clients for instructions. Foreign associates want status reports in their own format and invoices in their own currency, and they want both on time.
What goes wrong for intellectual property law firms without a proper system.
What we would build for intellectual property law firms.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for intellectual property law firms.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for intellectual property law firms.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Law Firm Case Management Software
Matters, hearing dates and adjournments, drafts and filed copies, court fees, time and billing, and client updates for lawyers and law firms.
Other products in the same sector as intellectual property law firms.
The business modules intellectual property law firms use most.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
- Document Management
- Project Time Tracking
- Invoice Management
- Service Reminders
- Task Management
- Expense Tracking
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help intellectual property law firms.
Each one reads records you already keep, and a person approves every decision.
The services behind it.
Custom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreAll our other services
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- ERP, CRM and Business Software Implementation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- Web and Mobile Application Development
- SaaS Product Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for intellectual property law firms.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
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Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions intellectual property law firms ask before they call.
Does it read status directly from the IP office?
Not as standard. A status feed can be scoped at set-up where the portal allows it. Otherwise your staff update status from their own checks, and reminders follow that entry.
Will invoices go into our accounts?
Not automatically, as there is no ready link to accounting software. An invoice export, with official fees shown apart, is an add-on scoped while the firm is onboarded and priced on its own.
Does it watch the trade marks journal for us?
No. Journal issue numbers and opposition windows are recorded as your team reads them, and the docket then reminds you before each window closes. The reading itself stays with an attorney.
Who can see client matters?
Only the attorneys and staff assigned to that client. You decide who sees each matter, down to a single attorney where a conflict needs it.
How is a docketing system quoted?
Partners, associates, paralegals and billing staff using it set the base. Deadline docket, instruction tracker, portfolio view, renewals and associate billing are modules priced apart. Linking mail or accounts adds scope. So does the existing docket to import.
What should an IP practice assemble first?
Assemble the current docket spreadsheet, a few matter files, a client instruction email trail, the renewal list and a foreign associate invoice. One partner and a senior paralegal should check screens.
Do client matters stay ours if the firm leaves?
Yes. Matters, deadlines, instructions and invoices export in open formats whenever the firm asks. The firm keeps its software and its data. Support is handled by those who built it. Hosting rests with GullySystem, or with a host the firm names.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements