One missed reply deadline on an examination report, and a client’s trademark is abandoned.
IP law firms track trademark and patent deadlines in an Excel docket fed by IP India portal checks and emails, where one missed reply can cost a mark. GullySystem builds a docketing and client system around your practice, with renewals and associate billing included. It starts with a free technology audit of how deadlines are tracked today.
Your work is filings, examination reports, oppositions, hearings and renewals, for Indian clients and for foreign associates who send instructions by email.
The law is your strength. The risk is the date nobody saw.
A client wants to protect a brand. You run a search, advise on classes, file the application with the TM-48 or power of attorney, and note the application number. Weeks later an examination report arrives, and the reply clock starts.
Then come advertisement in the Trade Marks Journal, the opposition window, hearings, registration and renewals. Patents bring FER replies, requests for examination and annuities. Each has a statutory or official deadline.
Staff check the IP India portal, update an Excel docket and email clients for instructions. Foreign associates want status reports and invoices in their format, often in another currency.
What goes wrong for intellectual property law firms without a proper system.
The docket is a spreadsheet
Deadlines are typed in by hand from portal checks and emails. One wrong date and nobody notices until it is too late.
Clients don’t reply in time
You wrote for instructions on an examination report, the client went quiet, and the deadline is next week.
Journal watching is manual
Checking each Journal for marks similar to your clients’ is slow, so opposition chances are missed.
Foreign associate billing is messy
Official fees, professional fees and currency conversion are worked out per matter in Excel.
What we would build for intellectual property law firms.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Deadline docket
Every matter with each statutory and internal deadline, reminders at set points, and a named person responsible.
Client instruction tracker
Reports sent, instructions awaited, and automatic chasers before the internal cut-off.
Portfolio view per client
All marks and patents for a client by status, class and country, ready to send as a report.
Renewal calendar
Trademark renewals and patent annuities listed months ahead, with renewal letters prepared.
Associate billing
Invoices by matter with official and professional fees split, in the associate’s currency.
The services behind it.
Custom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions intellectual property law firms ask before they call.
Does it read status directly from IP India?
Only where the portal allows data to be fetched reliably. Otherwise staff update status from portal checks and emails, and the docket recalculates deadlines from that entry.
Will invoices go into Tally?
Yes. Domestic and foreign invoices, with official fees shown separately, can post to Tally for your accountant.
Should we buy a ready IP docketing tool?
Several good docketing tools exist, and if one fits Indian practice and your associates, buy it. We are useful when your workflow, reports or client portal need to be your own.
Who can see client matters?
Only the attorneys and staff assigned to that client. Access is by role and every change to a deadline is logged with who made it.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private