Matters, hearing dates, documents and fees in one record.
Hold a practice’s matters, hearing dates and fees together, from the engagement letter to the final bill. Every matter carries its court, case number, parties, opposing counsel and the lawyer on it. Each adjournment is recorded with the next date and what happened, drafts and filed copies stay on the matter, and court fees paid from office cash are logged against it. Time spent becomes a bill.
- Courts, matter stages and fee arrangements configured before the first file goes in
- Running matters migrated with their next dates and history intact
- Configured, hosted and supported by a remote team
Lawyers and small litigation firms use Law Firm Case Management Software, which GullySystem sets up for the practice. Partners, juniors and the clerk work from one file. Each matter carries its court, case number, parties, hearing dates with every adjournment, drafts and filed copies, court fees and time entries. Unbilled time becomes the next fee bill.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Opening a matter
Enter the client, opposing party, court, case number, stage and lawyer in charge. A search shows whether either party is already on another matter, and the fee arrangement is recorded.
- 2
Hearing calendar
Attach the next date, its purpose and the lawyer appearing to the matter. Everything listed for a day appears as one hearing list, sorted by court, in place of the clerk’s own diary.
- 3
Drafting and papers
Upload pleadings and affidavits as drafts with each version kept. After filing, add the stamped copy beside the draft.
- 4
Hearing day
The junior records what happened in court, the next date and its purpose. A short message can go to the client the same hour.
- 5
Expenses and time
Record court fee, process fee, typing and travel against the matter as they are paid. Time is logged by the person who spent it, matter by matter.
- 6
Billing and closure
The bill picks up unbilled time, appearances and expenses under the agreed arrangement. Receipts are recorded against it, and disposed matters keep their orders and stay searchable.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Matter file
Keep one record per matter with client, opposing party, court, case number, year, stage, the lawyer in charge and the fee arrangement.
Learn moreCourts and stages
Maintain your list of courts, benches, tribunals and forums, including consumer forums and arbitration. Stages run as your practice uses them, from filing to evidence to arguments to disposal.
Learn moreHearing calendar and hearing list
Show every matter’s next date on a calendar, which is the diary your clerk keeps today. Group the day’s list by court or lawyer and print it, with matters lacking a next date flagged. Dates are recorded by your team, not read from a court website or a national case database.
Learn moreAdjournments and orders
Record what happened on each date, the reason for the adjournment, the next date and its purpose, giving a full history of dates on the matter.
Learn moreDrafts and documents
Attach the engagement letter, pleadings, affidavits, notices and filed copies to the matter, with versions kept in order and the uploader shown.
Learn moreClients, parties and conflict search
Hold clients and parties as records, and search across parties before a brief is accepted.
Learn moreCourt fees and expenses
Record court fee, process fee, typing, photocopying and travel against the matter as they are paid.
Learn moreTime entries
Log hours against a matter with a line on what was done, by the lawyer who did it. Unbilled time forms the list of bills to raise.
Learn moreFee bills and receipts
Raise bills on a retainer, fixed fee, per-appearance rate or time spent, with expenses added. Record receipts and keep part-payment balances visible.
Learn moreClient updates
Send a short update on what happened and the next date by WhatsApp or email. A client can be given a login that opens their own matters, read-only, and nothing else.
Learn moreLimitation and due-date reminders
Keep limitation dates, appeal periods, reply deadlines and undertakings as dated reminders that surface before the date.
Learn moreWork allocation
Assign drafting, research, appearance and filing to juniors and clerks with due dates, so the senior sees what is pending with whom.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
Clients and opposing parties are held as separate records, and a search across every party runs before the firm accepts a new brief.
- Document Management
Engagement letters, pleadings, affidavits, notices and filed copies attach to the matter, with versions in order and the name of whoever uploaded each file.
- Project Time Tracking
Lawyers log hours against a matter with a note of the work done, and unbilled entries collect into the list of fee bills to raise.
- Invoice Management
Fee bills follow the agreed basis, whether retainer, fixed fee, appearance rate or hours, with expenses added and part-payment balances kept visible after each receipt.
- Service Reminders
Limitation dates, appeal periods, reply deadlines and undertakings are stored as dated reminders that surface for the responsible lawyer ahead of the day.
- Task Management
Seniors assign drafting, research, appearances and filings to juniors and clerks with due dates, then see what is pending with whom.
- Expense Tracking
Court fee, process fee, typing, photocopying and travel are booked against the matter as paid, ready to be added to the client’s bill.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
Tools it connects to.
Each connection is scoped for your own account, one data flow at a time.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Role Views for Lawyers and Law Office Staff
Partners, juniors, clerks and accounts staff each open the same matters and see the part they work on.
Learn moreReports for Law Firm Partners and Managers
The reports read from the matters, dates, time entries and bills the office already records.
Learn moreIntegrations for Law Firm Case Management
The system connects to WhatsApp, Google Calendar, email, accounting software and bank transfer or wallet records.
Learn moreOne system, each person sees their part.
For senior partners and proprietors
See the week’s hearings on a phone before leaving home, what is pending with each junior, unbilled time and outstanding fees. Decide fee arrangements and sign off bills.
For junior lawyers
Open the day’s list, record what happened in court and the next date, upload drafts and log time against the matter, mostly from a phone.
For clerks
Print the morning hearing list, file papers, pay court and process fees and record each against the matter.
For office managers and accounts
Raise fee bills, record receipts, follow balances and keep the expense record for the auditor.
The numbers the owner asks for.
- Tomorrow’s and this week’s hearings, by court and by lawyer
- Matters with no next date recorded
- Adjournment history for a matter, with the reason each time
- Unbilled time and unbilled expenses, by matter and by client
- Fee bills raised, received and outstanding, client by client
- Court fees and out-of-pocket expenses paid from office cash
- Matters by stage, from filing through evidence to disposal
Who this is built for.
- Litigation practices with juniors appearing across several courts on the same morning
- Two and three partner firms whose files travel in bags
- Lawyers on lender panels running debt recovery and bounced cheque matters
- Corporate and drafting practices billing on time spent
- Firms whose clients expect an update after every date
- Offices where the clerk keeps the hearing list in a private diary
When it is not the right choice.
- A single lawyer with a handful of matters. A diary and a fee receipt book still do the job.
- Anyone looking to e-file into a court portal. No filing happens from here; what gets filed is recorded and the stamped copy attached.
- Firms wanting judgments, citations or research. That is a library subscription, and this is not it.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp click-to-chat
- Google Calendar for hearing dates
- Email for client updates
- Accounting software, through an export agreed at set-up
- Bank transfer and wallet records
Questions owners ask before a demo.
Is it built around court and tribunal matters?
Yes. Matters carry a case number and year, a court or tribunal from your own list, parties, opposing counsel and a stage from filing through evidence to disposal. Adjournments, next dates and purposes are the spine of it.
Does it file cases or pull case status from a court portal?
No. Nothing is filed from here, and no court portal or national case database is connected as standard. The cause list on screen only shows the next-hearing dates that your clerks and juniors key in. A case status feed can be scoped at set-up.
Is there a phone app for the day’s list?
There is no separate app to install. It opens in the phone browser, so a junior records the adjournment, reason, next date and purpose from the corridor. The senior reads tomorrow’s list the same way.
How does it handle a matter adjourned many times?
Each date is its own row with the reason and who appeared. The matter shows a clear list of dates, so the history of a long-running suit is on one screen.
Can we bill a retainer, a fixed fee and a per-appearance rate?
Yes, matter by matter. The arrangement is fixed when the matter is opened, and the bill is drawn under it, picking up unbilled appearances, time and expenses.
Is there a link to the firm’s accounting software?
Not by itself today. Fee bills, receipts and expenses are listed here for whoever keeps your books. An export can be built once your accountant has agreed the ledger names.
Can hundreds of running matters be moved from registers?
Yes. Matters, parties, case numbers, next dates and fee arrangements come across from registers or Excel. One court’s listings are checked against the clerk’s diary before go-live.
Who can see a matter, and who owns the file?
You decide who sees each matter, down to a single lawyer where a conflict needs it. GullySystem hosts the system and keeps the backups. The proposal describes the support access our engineers hold. The records belong to the firm, and the proposal covers that too.
What does it cost?
Price is shaped by how many lawyers and staff sign in and how much of your billing must be matched. Running matters moved in from registers, plus calendar, WhatsApp and accounting links, add scope. We demonstrate before quoting. The quotation then lists each part separately, and any part can come out.
Is it worthwhile for a two-lawyer office?
Often not. If you handle thirty matters and your clerk has never missed a date, a diary is cheaper and faster. Tell us the matter count and we will say if a diary is enough.
How long before the clerk is entering hearing dates on it?
Clerks drive the schedule here. The matter file, courts and stages, the hearing calendar with the day’s list, and adjournments with orders go in at launch. Documents, conflict search, time entries, fee bills and reminders join once clerks and juniors use those. The proposal gives the sequence with dates.
What should the firm gather before we start?
Collect registers of running matters, your list of courts and stages, the fee arrangements you bill under, and recent fee bills and receipts. A diary or hearing list in current use helps us match your day. Nominate a clerk, a junior lawyer, a partner and an accounts person. They respond to our queries and test each screen.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Every part, on its own page.
Each page covers one part of the system: what it records, who uses it and what it hands on.
- Hearing Calendar and Daily Cause List
- Matter File Records for Law Firms
- Adjournments and Orders on Each Matter
- Drafts and Filed Copies on the Matter
- Court Fees and Expenses by Matter
- Time Entries and Fee Bills for Advocates
- Limitation and Due Date Reminders
- Client Updates After Each Hearing Date
- Courts and Stages for Law Firm Matters
- Work Allocation for Juniors and Clerks
- Role Views for Advocates and Law Office Staff
- Reports for Law Firm Partners and Managers
- Integrations for Law Firm Case Management
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
Related products.
See Law Firm Case Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements