Build one payroll workflow for many clients, with one import, one approval trail and statutory files prepared.
Payroll service providers run salaries for many clients from attendance in a dozen formats, Excel salary templates and the government payroll and social-security portals. A multi-client payroll workflow is built around your own process. It would give one import per client, one approval trail, and statutory files in each portal’s layout.
Your clients are small factories, shops, clinics and offices that would rather not deal with pension, insurance, local payroll levies and withholding themselves, so they pay you to carry that worry.
Each has its own salary structure, attendance machine and habit about approvals, and all of them want salaries paid on the first. Month end is crowded.
At month end, attendance, leave and overtime arrive as an Excel file, a biometric export or a photograph of a muster roll. Your team cleans it, adds joiners, removes exits, marks loss of pay, and runs the salary sheet.
The client approves the sheet, usually after three changes on WhatsApp. Then come bank transfer files, payslips, pension and insurance contribution returns, withholding and local levy filings, each with its own portal and due date.
Across the year there are quarterly withholding returns, tax declaration proofs near the year end, annual tax certificates and the inspection where a client needs registers by tomorrow. A settlement for someone who left on the 3rd must carry the leave balance, the notice period and the last pension contribution, and it is always wanted the same week.
What goes wrong for payroll service providers without a proper system.
What we would build for payroll service providers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for payroll service providers.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for payroll service providers.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Payroll Service Provider Management Software
Client salary structures, attendance imports, payroll runs, client sign-off, bank and contribution files, payslips and bureau fee invoices for payroll service providers.
Other products in the same sector as payroll service providers.
The business modules payroll service providers use most.
Each one is also available on its own, or inside a system built for you.
- Data Migration and Import
- Leave & Holiday Management
- Attendance & Time Tracking
- Payroll Management
- Workflow and Approvals
- Employee Self-Service (ESS)
- Invoice Management
- Roles and Permissions
- Benefits & Compliance
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help payroll service providers.
Each one reads records you already keep, and a person approves every decision.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreSaaS Product Development
Turning a system that works for one business into a product other businesses can subscribe to.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreAll our other services
- Custom Software and Product Engineering
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- ERP, CRM and Business Software Implementation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- Web and Mobile Application Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for payroll service providers.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions payroll service providers ask before they call.
Can salary entries post to our clients’ accounting software?
Not built in. A per-client salary journal file for the accounting package can be added, and it carries a separate price.
Why not use ready payroll software?
A bureau serving only a few employers can run well on an off-the-shelf multi-company package. Custom work suits providers carrying many clients, odd structures, or a portal with their own name on it.
Is statutory compliance automatic?
No. What is built calculates and prepares files from the rules you configure, and your team reviews and files them. Which rules apply to a client is a matter for that client’s accountant or adviser.
How is employee data protected?
Access would be set by client. Bank details, national ID and salary figures open only for staff assigned to that client, and every export is logged.
Which factors move the quotation for a payroll bureau?
Client count, employee volume and the formats attendance arrives in matter most. Each statutory portal file and a self-service view are separate modules. A single client’s month is rehearsed on screen. Costs then follow module by module.
What should the bureau have ready?
One client’s salary structure, an attendance file in its usual mess, last month’s approved sheet, the statutory return layouts you use and a settlement example. A payroll lead and a compliance person should join reviews. Keep it brief.
Who owns client payroll data if we leave?
The bureau does, and the programme with it. Salary structures, runs and filings leave in standard formats when requested. Its developers carry on supporting it. Employee data sits on servers you can name.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements