One connected system for consultations, procedure sessions, consent, photos and billing.
Manage skin and aesthetics clinics in one system. Consultations, treatment plans and procedure sessions sit on one record for each patient. The session record also holds the photos taken before and after, and the signed consent forms, each filed against the session they belong to. Billing counts each session off the package that was sold.
- Procedure list, packages, consent forms and rooms entered as you run them
- Patient list and every package balance migrated
- Later edits to procedures, packages and forms are handled by GullySystem staff when you ask
Dermatology and aesthetics clinics running laser hair reduction, chemical peels, medifacials and injectable treatments use this skin clinic system, which GullySystem sets up around your procedures. Doctors, therapists and the front desk share one patient record. It holds consultations, treatment plans, session packages, consent forms and the before and after photos. Billing counts each session off the package sold.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and booking
A patient enquires by phone, WhatsApp or the clinic’s page. The front desk books a consultation with a doctor, or a procedure with a therapist, in a room.
- 2
Consultation
The doctor records the skin or hair concern, history, allergies and examination notes, and writes a treatment plan with the procedures and number of sessions.
- 3
Consent and photos
The patient signs the consent form for the procedure. Before photos are taken against the session and stored on the patient record.
- 4
Procedure session
The session is marked done with the device or product used, the settings noted and the practitioner named. One session comes off the package.
- 5
Billing
The invoice covers the consultation, procedure or package, products and any discount, settled by cash, UPI or card, with GST applied as the accountant advises.
- 6
Follow-up
After photos, review visits and the next session date are scheduled, and patients who have paused a course are reminded by SMS or WhatsApp.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Consultations and skin assessment
Record the concern, history, allergies, examination findings and diagnosis for each first visit and review. These notes are the patient’s medical record, the clinic’s EMR.
Learn moreAppointments and procedure calendar
Book consultations and procedures by doctor, therapist, room and device, with walk-ins and reschedules on the same calendar.
Learn moreTreatment plans and session packages
Write a plan of procedures and sessions, such as a six-session laser hair reduction course. Sell it as a package, and count each session off the balance.
Learn moreConsent forms
Keep a consent form for each procedure, signed by the patient and filed against the session date.
Learn moreBefore and after photos
Store dated photos for each patient and each concern, and view the first visit beside the latest.
Learn morePrescriptions and aftercare advice
Write prescriptions for creams and tablets. Sunscreen and aftercare instructions go on the home-care sheet, printed or sent to the patient.
Learn moreBilling and payments
Issue GST invoices for consultations, procedures, packages and products, with advances, discounts and payments taken in cash, on UPI or by card.
Learn moreProducts and consumables stock
Track serums, peel solutions, injectables, disposables and retail skincare with reorder levels, batch numbers and expiry dates.
Learn moreFollow-up and recall
Schedule review visits and remind patients of the next session. A no-show, or a course left part-done, puts the patient on a list for a call.
Learn morePractitioner schedules and commission
Track doctor and therapist schedules, sessions done and commission or fee share worked out from completed procedures.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception books consultations and procedures by doctor, therapist, room and device, with walk-ins and reschedules sharing the same procedure calendar.
- Invoice Management
Front-desk staff issue GST invoices for consultations, procedures, packages and products, recording advances, discounts and payments by cash, UPI or card.
- Stock Tracking and Alerts
Serums, peel solutions, injectables, disposables and retail skincare carry reorder levels, so the clinic sees low consumables before a procedure is booked.
- Batch and Serial Tracking
Each received lot of injectables and skincare is held with batch number and expiry date, so the clinic can trace what was used.
- Commission and Incentives
Doctor and therapist schedules and completed sessions feed the commission or fee share each practitioner is owed.
- Service Reminders
Review visits are scheduled in advance, and a no-show or part-done course puts the patient on a recall list for a call.
- WhatsApp, SMS and Email Notifications
Patients receive next-session messages from the recall schedule, and the front desk uses the same list to phone those who missed a visit.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Views for Skin Clinic Doctors, Therapists and Front Desk
A skin and aesthetics clinic has doctors, therapists, a front desk and an owner, and each opens a different view.
Learn moreReports for Skin and Aesthetics Clinic Owners and Managers
These reports come from the consultations, sessions, bills and stock that the clinic already records.
Learn moreSkin Clinic Software Connections to WhatsApp, SMS and UPI
The clinic system connects to the messaging and payment channels a front desk uses, and exports figures for the accountant.
Learn moreOne system, each person sees their part.
For the doctor
See the day’s consultations, the patient history and past photos, write the plan and prescription, and review sessions done.
For the front desk
Run the calendar, enquiries, consent forms awaiting signature, package balances and billing.
For therapists and technicians
See your sessions for the day, the plan for each patient, the settings used last time and the products to prepare.
For clinic owners
See sales by procedure and doctor, package money received, stock value and patients who have stopped a course.
The numbers the owner asks for.
- Sales by procedure, doctor and branch
- Package balances and sessions pending by patient
- Consents pending or missing before a procedure
- Patients who paused a course
- Stock to reorder and products near expiry
- Fee share or commission by practitioner
Who this is built for.
- Dermatology clinics with one or more consultants
- Cosmetology and aesthetics clinics offering laser hair reduction, peels and medifacials
- Hair and skin clinics selling session-based courses
- Medical spas where a doctor oversees the aesthetic procedures
- Clinics with a doctor, therapists and a front desk
- Clinic groups with two or more branches
When it is not the right choice.
- A single-doctor practice that only consults and prescribes may find Hospital/Clinic Management System enough.
- A beauty parlour with no doctor, consent forms or medical records will find Spa Management System fits better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and card payments
- Tally export, scoped separately
Questions owners ask before a demo.
Can it count sessions on a laser or peel package?
Yes. A package is sold once with its number of sessions, and each completed session comes off the balance. The front desk sees what is left.
Can patients book their own appointments online?
No. Enquiries arrive by phone, WhatsApp or the clinic’s page, and the front desk puts each one on the calendar. A booking page the patient fills in is separate work.
How and when is the consent form signed?
The form for that procedure is signed at the clinic and filed against the session with its date. It is not sent ahead for the patient to sign at home. Which forms you need is for the clinic and its doctor to decide.
Where are before and after photos kept, and who sees them?
On the patient record on hosted servers, dated and grouped by concern, rather than on staff phones. Staff reach them through their own logins. How long photos are kept, and the permission taken from the patient, are decided with the clinic.
Can a package be used at both our branches?
Yes. Branches work from one patient list, so a session balance follows the patient to either one. Sales still report by branch.
Can the clinic’s accounts go into Tally?
Not built in. Sales and package reports are available inside the system for the accountant to read. A Tally export can be added as extra work, priced after we look at how the clinic’s books are kept.
Can patients and package balances be moved?
Yes. Patient records and open session balances are brought across from the old software or paper register, and the front desk checks the list before the first booking is taken.
Who owns the patient data?
The clinic does. The form in which the clinic’s records can be taken out is set down in the proposal, ahead of any build.
What does it cost?
No price is published. The figure varies with doctors, branches and set-up. A demonstration comes first, and the amount follows in a written proposal.
Do we need this for a clinic with one doctor?
Possibly not yet. If you sell no packages and keep no photos or consent forms, a simpler record may do. A free technology audit can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate a Skin and Aesthetics Clinic
A plan for skin and aesthetics clinics: link the consultation, consent, photos, session packages and billing so each patient has one record.
Learn moreHow to Manage Skin Clinic Session Packages, Consent and Photos
How a skin clinic can link session package balances, signed consent forms and before-and-after photos to each procedure, and what the owner decides first.
Learn moreBusinesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Skin and Aesthetics Clinic Management Software with your own data.
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