Skip to main content
GullySystem
Health and wellness · Software for veterinary clinics

Keep each pet’s history on the record, and send vaccination reminders automatically.

A veterinary clinic keeps a pet’s history on a card the owner carries, takes walk-ins into a crowded evening clinic, and calls about boosters when somebody remembers. The veterinary clinic management system is built around your vets, rates and vaccine fridge, so the history sits on the animal and reminders go out by themselves.

Share your requirements
At a glance

A pet comes back for years: the puppy course, a fever, a dressing, then a booster every year after that. All of it is the practice, and all of it lives on a card in the owner’s drawer.

The record belongs on the animal and not on the card. Start with the evening clinic and the vaccination calls, and watch how each one runs today.

How the work runs today

Appointments go into a register and walk-ins arrive beside them. The evening is crowded and the afternoon is empty, and the vet writes on whichever card the owner brought.

Shots and deworming dates are noted on that card and, if the receptionist is careful, in a diary too. A litter’s doses fall due weeks apart, and one missed call becomes one missed dose.

Vaccines sit in a fridge that is checked when somebody opens it. After a long surgery the bill is added up by hand.

Where it breaks

What goes wrong for veterinary clinics without a proper system.

The history walks in and out with the owner

The card is at home, so the vet prescribes from what the owner recalls, and the earlier dose, weight and reaction are lost. Safe dosing is harder.

Booster doses are missed

A pup’s course and the yearly booster both depend on somebody calling in the right week, and the second dose quietly never happens. The pet loses protection.

The locum starts from a blank page

When the regular vet is away, the handwriting on the card and the history in her head are both out of reach. The locum manages, but slowly. The owner notices the delay.

Vials expire in the fridge

Stock is judged by looking, so a vaccine goes out of date in the fridge door while a common medicine runs out on a Sunday evening. Waste and shortages happen together.

What the software does

What we would build for veterinary clinics.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

One record per pet

Hold owner, breed, age, visits, diagnoses and test results on the animal, searchable by pet or by owner.

Appointments across vets

Book each vet with confirmations, reschedules and a reminder before the visit. Each vet’s day shows on one calendar.

Prescriptions and treatment notes

Keep what was given and why on the record, so whoever is on duty next does not start by questioning the owner.

Vaccination and deworming reminders

Record each dose and deworming with its date, and send a reminder before boosters, flea treatment and the yearly check-up.

Vaccine and medicine stock

Hold medicines, vaccines and supplies with expiry dates and low-stock alerts, and raise purchase orders to the supplier you buy from.

Billing and balances

Build invoices from the visit at your own rates, with part payments and the balance left on the owner’s record.

Before you talk to a supplier

A requirements checklist for veterinary clinics.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for veterinary clinics.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Veterinary Clinic Management System

Appointments, one record per pet, vaccination and deworming reminders, billing, and vaccine and medicine stock for pet clinics and animal hospitals.

See the product
More products

Other products in the same sector as veterinary clinics.

Solutions inside

The business modules veterinary clinics use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help veterinary clinics.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

Learn more

Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

Learn more

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

Learn more

API and System Integration

Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.

Learn more

All our other services

Guides

Written for veterinary clinics.

Practical notes on running the business, not product marketing.

How to Set Up Vaccination and Deworming Reminders at a Vet Clinic

How a pet clinic can record each dose on the animal, build a weekly due list, time owner reminders and catch missed boosters without the owner’s card.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work in this sector

Software we have built and run in this sector.

Published with the client’s agreement, with what was built and what changed.

All case studies
Pet care and veterinary services

PetSeva: matching owners to the right vet, at any hour

A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.

Read the case study
Common questions

Questions veterinary clinics ask before they call.

Can it remind owners about booster doses?

Yes. Dates for each dose and deworming sit on the pet, and a reminder goes by SMS or email before one falls due. Owner messages do not go on WhatsApp. Pet parents see what is coming in their own portal.

Will our billing go into our finance package?

Not built in. Billing and revenue reports are read by your accountant inside GullySystem. An export to that software is extra work, scoped with you and charged separately.

Can we take boarding and grooming bookings in it?

Yes. Grooming becomes a service in the same appointment book. Boarding and daycare hold kennel availability, feeding and medication rounds, per-night billing and a photo update to the owner.

Can we print a rabies certificate for an owner?

Not as a certificate format. The vaccine given, its date and the next dose due sit on the pet’s record, and your clinic writes the certificate it needs from that.

How is an animal clinic quotation worked out?

Vets, branches and reception users set the base. Pet records, appointments, treatment notes, vaccine reminders, medicine stock and billing are modules with separate lines. A finance link adds scope. Owner cards and registers to type in count too.

What should a vet clinic collect before work begins?

Collect the appointment register, a few owner cards with vaccine dates, a prescription slip, the fridge stock list and a bill sample. A lead vet and a receptionist should review screens.

If the clinic stops, do pet histories remain ours?

They do. The clinic keeps its data and the code, and pets, visits, vaccines, stock and bills can be exported as plain files. The team that built the clinic’s system keeps supporting it. GullySystem hosts by default, and the clinic can pick another host.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Across India

Cities where veterinary clinics are common.

Related

Related industries.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements