Link every hearing test, device fitting, trial and follow-up to one patient.
Audiology software holds each patient’s hearing tests, the devices fitted and the follow-up that comes after. The record carries the audiogram, the device and its serial number, the warranty, the trial period and the settings adjusted at each visit. The front desk sees who is due for a check, and the clinic sees which repairs are out with the manufacturer.
An audiology clinic tests hearing and fits devices. The first visit is only the start. A patient may trial a hearing aid for weeks, return for adjustments, send it for repair and come back each year for a retest. The work is a long relationship. Fittings need patience.
Most clinics rely on the audiometer’s own software, a booking diary and a spreadsheet of devices sold. None of these shares anything with the others when a patient phones about a repair. The clinic software holds test, device and follow-up on one patient record.
A patient books after a referral from a doctor or after noticing a problem. The audiologist takes a history, runs tests in a sound booth and saves the audiogram. If a device is advised, the patient chooses a model and a quotation is prepared, often with part payment taken up front before anything is ordered. Booths are shared.
The device is ordered from the manufacturer, programmed to the patient’s test and fitted at a later visit. A trial period follows, with a check after a week or two. Ear moulds may be made by an outside laboratory, and returns for repair go to the maker. Each leg is tracked.
The clinic keeps batteries, domes, filters and cleaning supplies for sale, and devices carry warranties that end on set dates which patients rarely remember without a prompt. Yearly retests are advised. The owner reviews sales by model.
What goes wrong for audiology and hearing clinics without a proper system.
What we would build for audiology and hearing clinics.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for audiology and hearing clinics.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for audiology and hearing clinics.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Audiology Clinic Management Software
Appointments by booth, audiograms, device serial register, trials, repairs, ear mould orders, quotations, billing and recalls for audiology clinics.
The business modules audiology and hearing clinics use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions audiology and hearing clinics ask before they call.
Does it replace our audiometer software?
No. Tests are still run and saved in that software. Exported audiogram files attach to the patient’s record here, and a deeper link can be scoped after a review of the equipment.
Can it manage hearing aid trials?
Yes. Every trial gets a fitting date, a booked follow-up and a result. The sale stays open until the patient keeps the device or returns it.
Does it handle insurer or public scheme claims?
Not built in. Claim formats differ by country and scheme. Records and invoices can be printed or exported for the patient or the clinic to submit.
Who can see patient test results?
Only users given access. Roles decide what each person sees, and what must be kept private under local rules is reviewed during implementation.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
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Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements