One connected system for case notes, adjustment visits, treatment plans and billing.
Manage a chiropractic clinic in one system. Each patient has a case history, spinal assessment, scans and a treatment plan. Every adjustment visit is written up as a SOAP note against the plan, and the visit count, the bill and the next follow-up come from the same record.
- Assessment forms and treatment plans laid out like your doctors’ own notes
- Patient list and open visit plans migrated from your register
- Later edits to forms and plans handled by GullySystem staff when you ask
Chiropractic Clinic Management Software, which GullySystem fits to the practice, runs the clinic from the first case card to the final bill. It is practice management software holding the clinical record, the clinic’s EHR, in the same place. Doctors and front desk staff share one record. It holds case history, spinal assessment findings, SOAP adjustment notes, treatment plan visit counts, X-ray files and bills. You decide which techniques, scores and packages the screens follow.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and booking
A patient calls, messages or walks in. A first visit slot is booked with a doctor, and the complaint is noted.
- 2
First visit
Reception records the patient’s details and consent. The doctor takes the case history and records the spinal assessment, and any scans are attached.
- 3
Treatment plan
The doctor sets the number of visits, the spinal regions and the gap between visits. The plan is explained to the patient and saved.
- 4
Adjustment visits
Each visit records the region treated, the technique used, the patient’s response and any advice given. The visit count against the plan goes up by one.
- 5
Billing
A bill covers the visit, a package or an advance, and any brace or support sold. The desk notes the mode of payment: cash, card, bank transfer or mobile wallet.
- 6
Review and follow-up
Progress is compared with the first visit. Patients who have not returned are called, and a reminder goes out for the next one.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Patient registration and case history
Record patient details, complaint, history, past injuries, medical conditions and the referring doctor, once, in one profile.
Learn moreAppointments and calendar
Book first visits, adjustment visits and reviews by doctor, with reschedules, cancellations and walk-ins on one calendar.
Learn moreSpinal and posture assessment
Record examination findings by spinal region, posture, range of movement and the tests your doctors use.
Learn moreAdjustment visit notes (SOAP)
Note the region treated, the technique, the patient’s response and advice given, visit by visit. The note follows the SOAP order your doctors write in.
Learn moreTreatment plans and visit packages
Set the number of visits and the gap between them, and count each visit against the plan.
Learn moreX-rays and reports
Attach X-ray images, MRI reports and outside prescriptions to the patient’s record, with the date and the source.
Learn moreConsent and intake forms
Collect intake answers and signed consent before the first adjustment, and keep them with the patient’s record.
Learn moreProgress and outcome scores
Record pain scores, range of movement and functional questionnaires, and compare each visit with the first.
Learn moreBills and payments
Issue bills for consultations, adjustment visits, packages and products, with advances, part payments and balances.
Learn moreFollow-ups and recalls
List patients who missed a visit or finished a plan, and send reminders on WhatsApp, as texts or by email.
Learn moreBraces, supports and supplies
Count lumbar belts, cervical collars, pillows and table paper, with reorder levels and sales on the bill.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception books first visits, adjustment visits and reviews by doctor, with reschedules, cancellations and walk-ins on one calendar.
- Document Management
X-ray images, MRI reports and outside prescriptions attach to the patient’s record with the date and source, ready for the doctor at the next visit.
- Invoice Management
Bills cover consultations, adjustment visits, packages and products, with advances, part payments and the remaining balance shown.
- Receipts Management
Each payment taken at the desk is recorded against the bill it settles, so advances and part payments stay linked to the visit.
- Service Reminders
Staff list patients who missed a visit or finished a plan, then send them recall messages from that list.
- Stock Tracking and Alerts
Lumbar belts, cervical collars, pillows and table paper are counted against reorder levels, and sales reduce stock from the bill.
- WhatsApp, SMS and Email Notifications
Recall reminders go to patients on WhatsApp, as texts or by email, sent from the follow-up list.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Chiropractic Clinic Views for Doctors, Reception and Owners
Doctors, the front desk, assistants and owners each see the part of the patient record that their work needs.
Learn moreReports for Chiropractic Clinic Owners and Managers
These reports come from the visits, plans, bills and stock that the clinic already records.
Learn moreChiropractic Clinic Software Connections to WhatsApp and Payments
The clinic system connects to the messaging and payment channels that patients and the front desk already use.
Learn moreOne system, each person sees their part.
For chiropractors
See the day’s patients, case history, scans, the plan and the previous visit’s notes before the adjustment.
At the front desk
Manage the calendar, registration, consent forms, bills, advances and reminders.
For clinic assistants
See who is next, which room is free and which supplies need replacing.
For owners and clinic managers
See visits by doctor, plans open and finished, money received and patients who have stopped attending.
The numbers the owner asks for.
- Visits by doctor, day and month
- Open treatment plans and visits remaining
- Patients who missed a visit or have not returned
- Progress scores from first visit to latest
- Money received, advances and balances due
- Brace and supply stock to reorder
Who this is built for.
- Single-doctor chiropractic clinics keeping paper case cards
- Clinics with two or more chiropractors sharing a front desk
- Chiropractic clinics running treatment courses with advance payment
- Clinics that sell braces, collars and supports at the counter
- Chiropractic practices with more than one branch
When it is not the right choice.
- A doctor who sees a handful of patients a week can manage with a paper register and a card reader.
- Clinics that mainly run exercise programmes and session packs will find Physiotherapy Clinic Management Software fits that work better. The adjustment note here records the advice given, not a home exercise programme.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Payment links and gateway
- Accounting package export
Questions owners ask before a demo.
Is this software for chiropractors only?
Yes. The assessment, SOAP notes and treatment plans are set up for chiropractic practice. Practice management and the clinical record sit together. A clinic that mainly offers physiotherapy or Ayurveda is better served by a product built for that trade.
Does it keep SOAP notes and spinal findings by region?
Yes. The visit note follows the SOAP order your doctors write in now. Findings are recorded by spinal region, with posture and range of movement.
Can it count visits against a treatment plan?
Yes. The doctor sets the number of visits, and each recorded adjustment visit comes off the plan. Remaining visits show at the desk and on the bill.
Can we keep X-rays and MRI reports in it?
Yes. Images and report files are attached to the patient’s record with a date. Which file types are stored is reviewed during scoping.
Is it cloud software or installed on the clinic computer?
GullySystem hosts it, and the clinic opens it in a browser. Nothing is installed on the clinic computer. The clinic does need a working internet line. Every branch works on one patient list.
Can patients book their own appointment or consult by video?
No. Slots are booked at the front desk, and visits are recorded as in-clinic adjustments. A patient booking page or a video consultation screen is separate work, scoped on its own.
Does it send reminders to patients?
Yes. Appointment reminders and follow-up messages reach patients on WhatsApp, by SMS or by email. The sender account is set up with the clinic during scoping.
Is there any hand-off to accounting software?
Not built in. Fee and collection reports remain inside GullySystem, ready for your accountant to read. Once the accountant’s ledger layout is known, an export for the accounting package can be priced.
Can patient records be moved from our register, and who owns them?
Yes. Patient lists and unfinished plans come across from a paper register or the software in use now, and reception proofreads them ahead of launch. The clinic owns its records. How a clinic takes its patient files out is laid down in the quotation.
What does it cost?
No price is published. Cost varies with doctor count, branches and configuration. A demo comes first, and a written proposal states the figure.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate a Chiropractic Clinic
Case history, spinal assessment, treatment plans, visit counts, billing and recalls: how a chiropractic clinic moves off paper case cards onto one record.
Learn moreHow to Keep Chiropractic Case Notes and Treatment Plan Records
What a chiropractic case note and a treatment plan should hold, who writes each part, and how visit counts, scores and bills stay tied to one record.
Learn moreBusinesses that use this.
See Chiropractic Clinic Management Software with your own data.
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