One connected system for sessions, packages, progress notes and billing.
Manage a physiotherapy clinic in one system. Appointments are booked by therapist and by treatment room, and each patient’s assessment, plan and progress notes sit in one record. Session packages are counted visit by visit, exercise sheets go home with the patient, and the bill follows the sessions that were actually done.
- Patient records, session packages and exercise templates entered as your clinic uses them
- Existing patient list and open package balances migrated
- Our staff will adjust plan, package and note formats when you ask
Physiotherapy clinics, sports injury centres and single therapist practices book sessions by therapist and treatment room. Each patient record works as the clinic’s EMR, holding the assessment, treatment plan, progress notes and the session package counted visit by visit. Billing follows the sessions done. Exercise sheets go home with the patient. GullySystem sets up the branches, therapists and packages you choose.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and booking
A patient calls, comes in with a doctor’s referral or books online. The first visit goes on the calendar against a therapist and a treatment room.
- 2
Assessment
The therapist records the complaint, history, findings and goals, and sets a treatment plan with the number of sessions suggested.
- 3
Sessions
Each visit is marked done by the therapist, with a short progress note. The session is counted against the package or the plan.
- 4
Home exercises
An exercise sheet with the sets, repeats and cautions is shared with the patient on WhatsApp or printed at the desk.
- 5
Billing
Reception bills the session, or takes one off the package balance, paid in cash, by UPI or on a card. Equipment hire or supplies go on the same bill.
- 6
Review and follow-up
A review note is written when the plan ends or is changed. Patients who have missed a session are listed for a call, and the referring doctor can be sent an update.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Patient records and case history
Keep registration details, complaint, medical history, referring doctor and every earlier course of treatment in one electronic medical record, or EMR.
Learn moreAppointments and therapist calendar
Book first visits, follow-ups and home visits by therapist and treatment room, with walk-ins, reschedules and cancellations on the same screen.
Learn moreAssessment and progress notes
Record findings, goals and a note for each session, under SOAP headings or whatever the clinic sets. The next therapist opens the plan and sees what was done.
Learn moreTreatment plans and session packages
Set out a plan, sell a package of sessions and see how many are used, how many remain and when it ends.
Learn moreHome exercise programmes
Build the exercise prescription from the clinic’s own templates, with sets, repeats and cautions. The home exercise programme, or HEP, is shared as a sheet with the patient.
Learn moreBilling and payments
Issue bills for sessions, packages, equipment hire and supplies, taking cash, UPI or card, with part payments recorded.
Learn moreTherapist visits and payouts
Count sessions and home visits for each therapist, including visiting consultants, and work out the payout from the clinic’s own rules.
Learn moreEquipment and consumables
Track exercise bands, tapes, gels, electrodes and rental equipment, with reorder levels and the sessions each item was used in.
Learn moreReferring doctor records
Note which doctor sent each patient and send progress updates back, so the clinic can see where referrals come from.
Learn moreReminders and follow-up
Send appointment reminders and call lists for patients who missed a session or whose package has run out.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Front desk staff book first visits, follow-ups and home visits by therapist and treatment room, with walk-ins and reschedules handled on the same screen.
- Invoice Management
Bills cover sessions, packages, equipment hire and supplies, accept cash, UPI or card, and record part payments as they are made.
- Commission and Incentives
Sessions and home visits are counted for each therapist, including visiting consultants, and the payout follows the clinic’s own rules.
- Stock Tracking and Alerts
Exercise bands, tapes, gels, electrodes and rental equipment are tracked with reorder levels and the sessions each item was used in.
- WhatsApp, SMS and Email Notifications
Patients receive appointment reminders, and the clinic gets call lists of those who missed a session or whose package has run out.
- Contact & Account Management
Each patient’s electronic medical record holds registration, complaint, medical history, referring doctor and every earlier course of treatment in one place.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Reports for Physiotherapy Clinic Owners and Managers
These reports come from the sessions, packages and bills that the clinic already enters.
Learn morePhysiotherapy Software Connections to WhatsApp, SMS and UPI
The physiotherapy system connects to the messaging and payment channels that a clinic desk uses every day.
Learn morePhysiotherapy Software Views for Owners, Reception and Therapists
A physiotherapy clinic has several people who touch the same patient record.
Learn moreOne system, each person sees their part.
For clinic owners
See sessions done, package money received, therapist payouts due and the patients who stopped coming.
For the front desk
Manage the calendar, patient registration, package balances, billing and reminder calls.
For therapists
See your patients for the day, their earlier notes and plans, and write the session note after each visit.
For visiting consultants
See your own patients and sessions, and the share due to you for the month.
The numbers the owner asks for.
- Sessions done by therapist and by branch
- Package balances and sessions left per patient
- Patients who have missed their next session
- Therapist payout for the month
- Referrals received by doctor
- Equipment and consumables to reorder
Who this is built for.
- Physiotherapy clinics with several therapists and treatment rooms
- Sports injury and rehabilitation centres
- Single therapist clinics that sell session packages
- Clinics that send therapists on home visits
- Physiotherapy practices with two or more branches
When it is not the right choice.
- A therapist who sees a few patients a week at home may find a diary and a UPI app enough.
- A hospital that runs physiotherapy as a department among many will find Hospital/Clinic Management System fits the wider records better.
- It assumes the session happens at the clinic or on a home visit. A centre selling tele-physio over video, or billing a corporate panel, insurer or TPA, needs that handled elsewhere.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and card payments
- Biometric attendance devices
Questions owners ask before a demo.
Are patient records linked to an ABHA number under ABDM?
No. The clinic keeps its own patient numbering, and nothing is filed against an ABHA number. Ask during scoping if ABDM participation matters, since it is separate work.
Can it keep session packages and count the sessions?
Yes. You sell a package once, and each completed session comes off the balance. Sessions left and the end date show at the front desk.
Can therapists write progress notes after each session?
Yes. The note format is set with your clinic, SOAP headings included, and each note saves against the patient’s plan for the next therapist to read.
Can exercise sheets be sent to patients?
Yes. Sheets are built from your own exercise templates and can be shared over WhatsApp or printed at the desk. The patient gets a sheet, not a video library or an app. What is prescribed remains the therapist’s decision.
Does it handle home visits?
Yes. A home visit goes on the calendar with the address and the therapist, and it is counted for billing and payout like any other session.
Does anything go into Tally?
Not built in. Billing and package reports are held in the software for your accountant to use. A Tally link is separate work, priced once the clinic asks for it.
Can patients and package balances be moved?
Yes. We load patients and their open balances from the paper register or the software you use now, and the front desk checks the list before the clinic goes live.
Who can see patient records?
Each login sees only what its job needs. A therapist sees patients assigned to them, reception sees what billing needs, and the owner decides who reads what.
Who owns the patient data?
You do. Your right to take patient data with you on leaving is stated in the proposal first.
What does it cost?
No price is published. The cost varies with the number of therapists and branches, so we demo the software first and send a written proposal afterwards. A free technology audit can help you decide if you need it.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate a Physiotherapy Clinic Step by Step
Learn how to move a physiotherapy clinic off the diary and register: one calendar, patient records, session packages, notes, reminders and billing.
Learn moreHow to Track Physiotherapy Session Packages and Progress
What a physiotherapy clinic should record for session packages and patient progress: balances, expiry rules, session notes, reviews and follow-up calls.
Learn moreBusinesses that use this.
Related products.
See Physiotherapy Clinic Management Software with your own data.
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