Physiotherapy Clinic Billing with Package Balances
Billing covers single sessions, prepaid packages, equipment hire and supplies on one invoice. Payment is recorded as cash, UPI or card, and any part payment stays as a balance against the patient.
What goes on a bill
Reception raises the bill from the sessions that therapists have marked done.
Payments and part payments
A patient may pay in cash, by UPI or by card, or split a bill across two modes. Part payment is recorded as a balance due, and it shows at the next visit. The desk does not need a separate notebook of who owes what.
Discounts and insurance or employer bills
A discount can be limited to the owner or the manager. Where a patient’s employer or insurer pays, the bill can be made out in the form the other party asks for. Which claims a clinic takes on is the clinic’s decision.
Accounts and what the clinic decides
Billing figures remain open to the accountant. Whether GST applies to a given service, and at what rate, is a matter for the clinic’s accountant or advisor. The clinic can ask for a Tally export, which is priced on its own.
Frequently asked questions
Can a bill be split between two people?
Yes. A family member can pay part and the patient the rest, and each part is recorded under its own mode.
How are unpaid dues tracked?
A part payment leaves a balance on the patient’s record. The desk sees it when the patient books or arrives.
Does the therapist’s payout come off this bill?
It comes from the sessions on the bill. Each bill records who did the work, and the payout for the month is worked out from those lines.
Can a refund be recorded?
Yes. A refund is entered against the original bill with a reason, and the clinic decides who may approve it.
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