Keep each couple’s cycle, lab entries, frozen samples and package bill on one file.
A fertility clinic runs consultations, stimulation scans, egg retrieval, an embryology lab and a frozen-sample store, often with a small team covering all of it. The software keeps the couple as one record, follows each cycle from the first scan to the pregnancy test, and ties lab entries, stored samples, consent forms and package payments to it.
Fertility work is counted in cycles rather than visits, and one cycle can run through several scans, daily injections, a retrieval, lab days and a transfer.
The couple is one case. Both partners’ tests, the stored samples and every payment against a package belong on the same record, so nobody has to match them by hand later.
A couple registers, sees the consultant and is counselled on the treatment plan and the package. Tests for both partners are ordered, and the results come from the clinic’s own lab or an outside one.
During stimulation the patient returns for follicle scans and blood tests, and the doctor adjusts the injection doses at each visit. Trigger, retrieval and transfer dates are set from those readings, often by phone that evening.
In the lab, embryologists record eggs retrieved, fertilisation, embryo grades by day and what was frozen. Frozen embryos, eggs and semen sit in tanks by canister and straw. Witness checks are signed on paper.
What goes wrong for fertility and IVF clinics without a proper system.
What we would build for fertility and IVF clinics.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A product already built for fertility and IVF clinics.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Hospital/Clinic Management System
Appointments, OPD queue, patient records, billing, medicine stock and staff rosters for clinics and small hospitals, set up around your doctors and departments.
The business modules fertility and IVF clinics use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Custom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreData Protection and DPDP Readiness
Data protection and DPDP readiness work maps the personal data a business holds and builds consent records, access roles, retention rules and a breach response into its software. The legal reading of the Act stays with the client’s lawyer. Our part is the engineering and the documentation.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover. It connects WhatsApp to a CRM, billing or booking system, so messages are sent from existing records and replies are written back.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreWritten for fertility and IVF clinics.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions fertility and IVF clinics ask before they call.
Does the clinic product hold embryology records?
Not on its own. Hospital/Clinic Management System covers appointments, patient records, billing and pharmacy stock. The cycle sheet, lab entries and tank register are added work, scoped with your embryologist.
Can it produce the registers our licence or inspector asks for?
It can hold the entries those registers draw on, such as consents, procedures, lab steps and storage. Your adviser confirms what your licence requires, and report formats are agreed during implementation.
Who can see a couple’s records?
Each login sees what its role needs. The embryologist works in lab entries, the front desk in billing, and changes to the record are logged with who made them.
Can follow-up consultations be done by video?
No. The clinic product records visits held at the clinic. Teleconsultation is separate work and would be scoped on request.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private