Hospital Inventory for Medicines and Consumables
One stock register covers medicines, consumables and equipment, with expiry dates, reorder levels and a record of what each ward has drawn. Pharmacy bills reduce the same stock.
What the register holds
Two daily lists for the pharmacist
Two lists open the day: what expires in the coming month, and what is below its level today. Both read in a minute at the start of the shift.
Equipment is kept apart from stock
A ventilator and a box of gloves are managed differently. Machines carry service dates and repair history instead of a quantity, on their own screen.
Physical counts still happen
Strips are sometimes taken in a hurry and not recorded, so the figure on screen drifts. The physical count continues. It becomes a check against a figure and not a rebuild from nothing.
Frequently asked questions
Does the hospital inventory system warn us before medicines expire?
Yes. It lists what falls due in the coming month or quarter. Pharmacies can read that list alongside the monthly indent.
Can each ward hold its own stock?
It depends on the set-up. What the pharmacy issues is recorded, so what left and where it went is on the record. Whether a ward keeps a separate sub-store is decided before go-live.
Can we bill medicines from the same stock?
Yes. Medicines on a patient’s bill come off pharmacy stock as they are billed, so the shelf and the ledger agree.
Can we move our current stock list across?
Usually. If the list exports from present software or sits in Excel, it comes over before go-live and the pharmacist checks a sample. A handwritten register is typed in, and the order of items is agreed first.
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