One connected system for yoga classes, batches, passes, teacher payouts and renewals.
Manage a yoga studio from one system. The weekly timetable, batches, bookings and attendance sit together. Memberships and class passes count down session by session, and each teacher’s payout is worked out from the classes taken. Renewals are listed before a plan ends.
- Timetable, batches, pass types and teacher rates entered as your studio runs them
- Student list and every pass balance migrated
- Timetable edits and payout rule updates handled by the GullySystem team when asked
Yoga studios with morning and evening batches run on this system, which GullySystem fits to the studio’s timetable. Owners, teachers and the desk use it together. It holds the weekly schedule, student records with health notes, bookings and waitlists, class attendance, memberships and passes, and teacher payouts. You set each teacher’s payout rate.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and trial
An enquiry arrives by phone, WhatsApp or the website. The desk books a trial class and records the student’s goals and any health note.
- 2
Joining
The student picks a monthly membership, a class pass or a drop-in. The payment is recorded and the plan starts on the date chosen.
- 3
Booking
The student reserves a place in a batch. A full class opens a waitlist, and a cancelled place goes to the next name.
- 4
Class
The teacher opens the class on a phone and marks who is present. One session comes off the pass or the day is counted against the membership.
- 5
Month end
Classes taken by each teacher come together with the rate agreed for them, ready for payout.
- 6
Renewal
Students whose plan is ending are listed, and a reminder is sent through WhatsApp, text message or email.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Class schedule and batches
Set the weekly timetable by style, hall, teacher and batch time, with changes and holidays shown to everyone.
Learn moreStudent records
Keep contact details, goals, health notes, injuries, plan history and attendance for every student.
Learn moreBooking and waitlist
Let students reserve a mat in a class, hold a waitlist for full batches and cancel before the class starts.
Learn moreAttendance and check-in
Mark who came to each class from the teacher’s phone, a desk list or a scanned QR code, with the session counted against the plan.
Learn moreMemberships and class passes
Sell monthly memberships, multi-class passes and drop-ins, with sessions left, expiry dates and any freeze or hold recorded.
Learn moreFees, billing and renewals
Issue receipts and GST invoices for plans, workshops and retail, and list the students whose plan is ending.
Learn moreTeacher payouts
Calculate what each teacher is owed from classes taken, per class or per head, using the rate set for that teacher.
Learn moreWorkshops and teacher training
Run weekend workshops, short courses and teacher training batches with their own fees, intake lists and attendance.
Learn moreEnquiries and trial classes
Log every enquiry, book the trial class, record the outcome and follow up the leads who have not joined.
Learn moreOnline and hybrid classes
Mark a class as in the studio, online or both, and share the class link with the students who booked.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Online Booking Portal
Students reserve a mat in a class online, join a waitlist for full batches and cancel before the class starts.
- Attendance & Time Tracking
Teachers mark who came from a phone, desk list or scanned QR code, and each session is counted against the student’s plan.
- Subscription Billing
Monthly memberships, multi-class passes and drop-ins are sold with sessions left, expiry dates and any freeze or hold recorded.
- Invoice Management
The desk issues receipts and GST invoices for plans, workshops and retail, and lists the students whose plan is ending.
- Commission and Incentives
Each teacher’s payout is calculated from classes taken, per class or per head, at the rate set for that teacher.
- Lead Management
Every enquiry is logged, a trial class is booked and its outcome recorded, and leads who have not joined are followed up.
- WhatsApp, SMS and Email Notifications
The weekly timetable is set by style, hall, teacher and batch time, with changes and holidays shown to every student.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Reports for Yoga Studio Owners and Managers
These reports come from the bookings, attendance, plans and payments that the studio already enters.
Learn moreYoga Studio Software Connections to WhatsApp, SMS and UPI
The yoga studio system connects to the messaging and payment channels that a studio desk uses every day.
Learn moreYoga Studio Software Views for Owners, Teachers and Desk
A yoga studio has several people who touch the same class, from the desk to the teacher.
Learn moreOne system, each person sees their part.
For studio owners
See collections by plan, active members, renewals due, classes by attendance and the teacher payout for the month.
For the front desk
Take enquiries, book trial classes, sell plans, record payments and check a student in at the door.
For teachers
See your classes for the week, the list of students booked, any health notes and the classes counted for your payout.
For students
See the timetable, reserve a place, check sessions left on a pass and note when the plan ends.
The numbers the owner asks for.
- Attendance by class, batch and teacher
- Active memberships and passes with sessions left
- Renewals due and lapsed students
- Collections by plan, workshop and retail
- Teacher payout by class taken
- Enquiries, trials and how many joined
Who this is built for.
- Single-room yoga studios running morning and evening batches
- Studios with several teachers, or instructors, paid per class or per head
- Ashtanga, Hatha, Iyengar and Vinyasa studios with a fixed weekly timetable
- Studios that run teacher training courses and weekend workshops
- Studios that teach some classes in the hall and some online
When it is not the right choice.
- A teacher who takes a handful of private students gets by on a notebook and UPI payments.
- A gym with machines, lockers and trainers will find Gym Management Software fits that work better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and payment gateway
- QR code check-in
- Tally export on request
Questions owners ask before a demo.
Is this only for yoga, or for any fitness studio?
It is set around yoga: styles, batches, class passes and teachers paid per class. For a pilates room or a gym floor, Pilates Studio Management Software and Gym Management Software fit that work better.
Can students book a mat in a class?
Yes. A student reserves a mat in a batch, and a full class opens a waitlist. Cancelled places go to the next name on it.
Does it count pass sessions, and can a plan be frozen?
Each class attended comes off the pass, and the desk sees sessions left and the expiry date. A freeze is recorded against the plan with the dates it covers, and the desk sets the day the plan now runs to.
Can teachers be paid per class or per student?
Yes. The rate for each teacher is matched to how you pay today, and the month’s payout is worked out from the classes taken.
Is check-in by QR code or a biometric reader?
Students are marked present on the teacher’s phone or at the desk, and a QR code can be scanned at the door. Fingerprint, face and RFID readers are not connected to it.
Does the renewal reminder reach a student on WhatsApp?
Students whose plan is ending are listed first. The desk sends the reminder from that list over WhatsApp, text message or email. Nothing leaves the studio until someone sends it.
Can we run online classes too?
Yes. A class can be marked as in the studio, online or both. The link you already use is shared with the students who booked.
Can it feed Tally?
Not built in. Collections and invoices remain on record for your accountant to use. A Tally export is a quoted extra, fixed in the first workshop.
What does it cost?
No price is published. It depends on teachers, halls and set-up, so a demonstration comes first and the figure arrives in a written proposal.
Do we need this for a studio with one weekly batch?
Probably not yet. Without passes to count or teachers to pay, a register and UPI will do. A free technology audit can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate a Yoga Studio from Timetable to Payouts
Learn which yoga studio records to connect first: the weekly timetable, bookings, attendance, class passes, renewals and teacher payouts, in that order.
Learn moreHow to Manage Yoga Class Schedules, Passes and Teacher Payouts
A practical guide to keeping the yoga timetable, class pass balances and per-class or per-head teacher payouts on one set of records.
Learn moreBusinesses that use this.
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Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Yoga Studio Management Software with your own data.
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