Fees, Billing and Renewals for Yoga Studios

Receipts, invoices and renewal reminders for a yoga studio come from the same plan records. A payment received as cash, a UPI transfer or a card swipe is entered at the desk and shown on the student’s account.

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What gets billed

Memberships and passes

The plan is billed when the student joins or renews. The receipt shows the plan name, its start and end dates and the amount paid, so a later question has a written answer.

Workshops and courses

A weekend workshop or a teacher training instalment is billed against its own event, apart from the regular class fees.

Mats, blocks and clothing

Retail items sold at the desk go on the same bill. Whether the studio keeps stock counts for them is its own choice.

Part payments

One student pays half now and half later. The balance stays open on her account, visible to the desk each time she walks in, until it is cleared.

Recording payments

Cash, UPI, card and bank transfer are all entered against the receipt. A UPI payment is matched to the invoice by its reference number. At closing time the desk can see what came in by mode and compare the cash with the till drawer.

Renewals

Plans have end dates, so the system can list who is due in the next week or fortnight. A reminder can be sent on WhatsApp, as a text message or by email. When the student renews, the new plan starts from the day after the old one ends, or from the date the studio chooses.

What billing does not do

It records what the studio charges and what was paid, whether the sale was a monthly plan, a workshop seat or a yoga mat. Whether GST applies to a particular class, course or sale is a matter for the studio’s accountant. GullySystem sets up the invoice format that the accountant advises.

FAQ

Frequently asked questions

Can the studio issue GST invoices?

Yes, where the studio is registered and wants them. The rate and the wording come from the accountant’s advice.

How does a UPI payment get recorded?

The desk enters it against the receipt with its reference. A link to a payment gateway is scoped separately, if the studio wants online payment.

Are renewal reminders sent automatically?

Yes, once the studio chooses the channel and the lead time. The message wording is written with the owner.

Can a discount be given on a plan?

Yes. The desk applies it at billing, and the owner decides who is allowed to do so.

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