Meeting rooms are double-booked and credits are counted on a sheet nobody trusts.
Coworking spaces run hot desks, cabins, meeting-room credits and monthly GST invoices on Google Sheets, a shared calendar and a members’ WhatsApp group, and that is where rooms get double-booked. GullySystem adapts its ready coworking space management software to your centre, so seats, room bookings, credits and billing come from one member record. The free technology audit shows what to adapt first.
Members pick a coworking space for the room, and stay for how easy it is to book a meeting and get a clean invoice.
We have a ready coworking product and adapt it to your plans, credits and centre layout rather than the other way round.
A startup enquires for eight seats. Your community manager shows the floor, offers a cabin or dedicated desks, and sends a proposal with the plan, deposit and meeting-room credits. After signing, access cards are issued, the seats are marked occupied, and the first invoice goes out.
Every day, members book meeting rooms on a shared calendar or by message, visitors sign in at reception, and requests for printing, parking or extra seats come on WhatsApp. At month end, invoices include rent, extra room hours beyond credits, printing and GST. Late payments, deposit refunds and contract renewals are tracked by the manager.
What goes wrong for coworking spaces without a proper system.
Meeting rooms are double-booked
Two teams arrive for the same room because one booking was on the calendar and the other on WhatsApp.
Credit usage is disputed
Members question extra room charges because hours were counted by hand.
Seat occupancy is unclear
Nobody is sure how many dedicated desks are free across two floors.
Invoices take the first week of the month
Each member’s plan, extras and GST are worked out separately in a sheet.
What we would build for coworking spaces.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Seat and cabin inventory
Every desk and cabin by floor, marked occupied, reserved or free, with occupied seats checked against paid seats.
Meeting-room booking with credits
Members book rooms themselves, credits are deducted automatically, and extra hours are charged.
Member plans and contracts
Plan, seats, deposit, lock-in and renewal date for each member company.
Monthly invoicing
Rent, extras and GST calculated per member, with invoices and reminders sent automatically.
Visitors and requests
Visitor sign-in at reception and member requests logged and tracked to closure.
Ready products that fit coworking spaces.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where supply is searchable by specialisation and bookable outside clinic hours — now carrying more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions coworking spaces ask before they call.
Does the coworking software connect to Tally?
Yes. Member invoices and receipts can post to Tally, so accounts and GST filing stay with your accountant.
Can it connect to our access control system?
Often, yes, depending on the system. Card or app-based access can be tied to active memberships, so an expired plan stops working at the door.
Should we use a global coworking platform instead?
It may be enough if you run one centre and its plans and dollar pricing suit you. Our product is set up for GST invoices and UPI payments, and we adapt it to your plans and credits.
Can members book rooms on their phone?
Yes. Members see available rooms and their remaining credits, and book in a few taps.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many coworking spaces.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private