Run seats, room bookings, credits and invoices from one member record.
Coworking spaces run hot desks, dedicated desks, cabins, meeting-room credits and monthly tax invoices on Google Sheets, a shared calendar and a members’ WhatsApp group. The ready coworking space management software is fitted to your centre, so seats, day passes, room bookings, credits and billing all come from one member record.
Members choose a coworking space for the room, and stay because meeting rooms are easy to book and invoices arrive correctly on the first of the month.
The ready coworking product is adapted to your plans, credits, day passes and floor layout.
A startup enquires for eight seats. Your community manager shows the floor, offers a cabin or dedicated desks, and sends a proposal with the plan, deposit, notice period and meeting-room credits. After signing, access cards are issued, the seats are marked occupied and the first invoice goes out.
During the day, members book meeting rooms on a shared calendar or by message, and day-pass guests sign in at reception. Requests for printing, parking or an extra seat arrive on WhatsApp.
At month end the invoice carries rent, extra room hours beyond credits, printing and the local sales tax. Late payments, deposit refunds and renewals are tracked by one manager, and churn shows up only once a desk has gone quiet.
What goes wrong for coworking spaces without a proper system.
What we would build for coworking spaces.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for coworking spaces.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for coworking spaces.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Coworking Space Management Software
Seat and cabin plans, meeting-room bookings, visitor access, a member app and monthly tax invoices connected on one member record.
Other products in the same sector as coworking spaces.
The business modules coworking spaces use most.
Each one is also available on its own, or inside a system built for you.
- Resource and Room Booking
- Subscription Billing
- Contract Management
- Lead Management
- Ticket Management
- Attendance & Time Tracking
- Payroll Management
- Dashboards and KPIs
- Asset AMC Tracking
- Customer Support
- Fixed Asset Register
- Mandates and Auto-Debit
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help coworking spaces.
Each one reads records you already keep, and a person approves every decision.
Where we work with coworking spaces.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreAll our other services
- Business Process Automation
- Custom Software and Product Engineering
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- Cybersecurity and Application Security
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- SaaS Product Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for coworking spaces.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions coworking spaces ask before they call.
Does the coworking software connect to our bookkeeping tool?
Not built in. Accounts and tax filing stay with your accountant. An export for your ledger software is separate work, quoted and configured during implementation.
Will it work with our access control system?
Often, depending on the make. Card or app access can be tied to an active membership, so a lapsed plan stops working at the door. Readers and controllers stay with your hardware vendor.
Should we use a global coworking platform?
It may be enough for one centre whose plans and pricing suit it. Put your seat count, plan mix and monthly enquiries beside each option, and the comparison stops being a guess. Ours is set up for tax invoices in your country, with card, bank transfer and payment-link receipts.
Can members book rooms on a phone?
Yes. The member app shows which rooms are free now and the credits left, and books in a few taps. Day-pass guests are added by your desk.
How is a coworking software quotation priced?
Locations, seats and staff users set the base. Seat inventory, room booking with credits, plans, invoicing, visitors and tour tracking are modules with their own price. Door access or accounting links add work. Existing member sheets count as well.
What should a space operator prepare first?
Start with the member list and plans, the seat and cabin map, one monthly invoice, the room credit rules and the visitor log. Your community manager and a finance person then look over screens when asked.
Who keeps member and invoice records if we leave?
You do. Members, plans, bookings and invoices leave as plain files, and the code and data stay with the space. The original builders carry on with support. Hosting is handled by GullySystem unless the operator wants a different home.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Bengaluru areas with many coworking spaces.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements