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GullySystem
Real estate · Industrial Park Developer Management Software

One record for every plot, shed, lease and service charge across the park.

Manage plots, ready sheds, racked bays, lessee enquiries, lease terms, rent, maintenance charges, sub-meter readings and service requests in one system. Each unit carries its area, its lease and its running account from the first site visit to renewal. The leasing head sees what is vacant, and the park office raises the month’s bills. Finance reads the rent roll directly.

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  • Plot list, lease clauses and charge rules entered the way your leases read
  • Lessee list, deposits and unpaid rent migrated before the first invoice run
  • Changes to charge rules and unit types made by GullySystem staff on request

Enquiries, lease terms, rent, shared charges and meter readings for plot allotments and shed lettings in an industrial park all run in one system that GullySystem configures. Every plot and shed carries its area, its lease and its dues. Service requests, fit-out approvals and renewals sit on the same unit record.

Where it breaks today

What goes wrong before the software.

Vacant space is known by walking the roads

Which sheds stand empty, which are held for a quotation and which sit under notice lives in the manager’s head. Two brokers are then promised the same bay, and one of them goes elsewhere.

Lease clauses sit in scanned files

Lock-in, rent-free fit-out and escalation step are typed into a sheet by whoever read the leasehold agreement last. A date buried in a scan reaches the leasing head late, after the notice window closed.

Shared charges follow a stale area

Maintenance is split by plinth or plot area. After a mezzanine or an extension, the area on the invoice no longer matches the building, and a credit note follows. Lessees lose patience.

Feeder readings are argued every month

Sub-meters behind each transformer are read by hand, and the kVAh totals, demand and power factor are worked out in a separate file. Lessees query the total every month and the argument repeats.

Deposits and rent live in different books

A refundable deposit, an advance rent and a security cheque are each noted in a different place. At exit nobody can state what is owed either way, and the sublease question comes up too.

Road and utility complaints have no owner

A choked stormwater drain, a gate pass for a trailer or a tripped feeder is reported by message, and nobody closes it. Lessees then phone the owner directly, who has no record of the request.

How it runs

How the work flows through it, step by step.

Illustration with sample figures. Your screens are built around your own records.
  1. 1

    Enquiry

    A broker, a site visit or a call from a cold-chain, auto-component or fulfilment firm is logged with the area, dock count and floor loading it needs. The enquiry also records who answered the call.

  2. 2

    Offer and site visit

    The leasing team shows a layout, then sends a quotation with area, rate, lock-in and deposit. The unit is marked held, and each revised offer is kept next to the first one.

  3. 3

    Lease and handover

    The agreed terms become a lease record with its escalation steps, deposit and rent-free period. Possession is noted against the unit once keys and meter readings are handed over to the new allottee.

  4. 4

    Monthly billing

    The park office enters sub-meter readings on a phone. Rent, shared charges, power and water are drawn up from the lease and the readings, then sent to the lessee with the kVAh figure shown.

  5. 5

    Running the park

    Complaints, fit-out requests and rounds on pump rooms, generator sets and boom barriers are logged against a location. A named person follows each one to closure, and the streetlight faults too.

  6. 6

    Renewal or exit

    Expiries are listed ahead of time. A renewal repeats the offer step. An exit closes the unit, settles the deposit against dues and puts the shed back on the vacant list for the next enquiry.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Park layout, plots and sheds

List each plot, shed and racked bay with its phase, plinth area, clear height, floor loading and asking rate. Leasing sees at once what is vacant, held, let or near expiry.

Enquiries and site visits

Record each broker or lessee enquiry with the space asked for, the visit made and the follow-up due. Nothing depends on a card in someone’s pocket, and a lost enquiry keeps its reason.

Quotations and offer letters

Build an offer from the unit’s area and rate, with lock-in, escalation and deposit written in. Every revision stays beside the first, and an accepted offer starts the lease for that allottee.

Lease register

Hold start date, lock-in, escalation step, rent-free period, deposit, sublease clause and renewal option for each lessee. A monthly list shows the dates falling due, in the clauses your own leases use.

Rent and shared-charge invoicing

Raise the month’s invoice from lease terms and share common-area maintenance over built-up or plot area. Tax lines follow the rules of your country, as your accountant confirms them.

Sub-meter readings and utility charges

Capture feeder and unit readings on a phone, with the previous figure shown beside the new one. Demand, kVAh units and water draw are then charged to the right lessee.

Lessee ledger and deposits

Show each lessee’s deposit, advance rent, invoices, receipts and balance on one statement. Receipts are posted as cheques, transfers and cash arrive, and reminders go before each due date.

Service requests and rounds

Log a complaint by lessee and location, assign it to a person and close it with the work done. Schedule rounds on the transformer yard, pump rooms, hydrant lines and streetlight circuits.

Fit-out and extension permissions

Record a lessee’s request to add a mezzanine, racking or a partition, with drawings and the park’s reply. An approved change updates the unit’s area for later charges and the invoice follows it.

Owner and investor view

Show occupancy, rent roll, dues and expiries phase by phase, in a screen the owner or a fund investor can read directly. Totals open down to the unit when asked.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

  • Lead Management

    Each broker call or lessee visit is logged against the space asked for, and the follow-up date keeps the enquiry from going cold.

  • Quote & Proposal Management

    An offer is built from the shed’s area and asking rate with lock-in and deposit stated, and each revision is kept next to the first.

  • Contract Management

    The lease record holds escalation steps, rent-free period and renewal option, and lists the dates falling due so no expiry sits unseen in a scan.

  • Invoice Management

    The month’s invoice is drawn from lease terms, with shared maintenance spread over each unit’s recorded area and tax lines set for your country.

  • Receipts Management

    Each cheque, transfer or cash payment is posted to the lessee’s statement, so deposit, advance rent and balance read from one page.

  • Collections and Payment Follow-Up

    Overdue rent and shared charges appear as a list by lessee, oldest first, so the finance desk knows who to call that day.

  • Ticket Management

    A blocked drain or a feeder trip becomes a numbered request with a location, a named person and a closing note.

  • Dashboards and KPIs

    Occupancy, rent roll, dues and expiries are shown phase by phase, so the owner reads the position without asking for a sheet.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

All solutions

Every part of the system, by area.

Take the modules you need. Each one works on its own or inside a larger system built for you.

AI by department

Who uses it

One system, each person sees their part.

For owners and investors

See occupancy, rent roll, dues and expiries by phase before the quarterly review. Nobody asks the park office to prepare a sheet, and the figures match what finance posted.

For leasing

Log enquiries, hold a unit, send quotations and track each offer to a signed lease. Check which bays fall vacant over the coming quarter, before the next broker calls.

For park managers

Assign service requests, read the rounds log and approve fit-out changes. See which gate passes and complaints are still open, and who holds each one.

For utilities clerks

Enter feeder and sub-meter readings on a phone and see which units have no reading yet before the invoice run. A missing figure is chased that morning, not at month end.

For finance

Raise rent and shared-charge invoices, post receipts and hold deposits. Chase the oldest dues first, with the lease and the last reading open beside each overdue line.

Reports

The numbers the owner asks for.

  • Occupancy by phase, with vacant, held, let and under-notice units
  • Rent roll by lessee, unit and escalation step
  • Lease expiries and renewal options falling due, month by month
  • Shared charges billed per square metre, with area used for each unit
  • Sub-meter units and demand per lessee against the feeder total
  • Deposits held, adjusted and refundable by lessee
  • Open service requests by location, owner and age
Good fit

Who this is built for.

  • Developers who allot serviced plots and lease ready sheds to manufacturers
  • Owners of logistics parks letting racked bays with dock levellers
  • Industrial estate companies that run roads, power yards and gate security for lessees
  • Fund-backed warehouse developers who report occupancy and rent roll to investors
  • Built-to-suit developers who hold long leases with fixed escalation steps
Honest answer

When it is not the right choice.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Your unit types and phases

Plots, sheds, racked bays and built-to-suit buildings are listed with the fields you quote on, grouped the way the park is laid out. Dock levellers and clear heights are recorded per unit.

Lease clauses and escalation

Lock-in, rent-free fit-out, escalation steps and renewal options follow the clauses in your own lease form, after your counsel has fixed them. Leasehold and sublease terms are entered as written.

Charge rules

How maintenance is shared, how power and water are charged and which tax lines apply are set with your finance team. Rules are tested on last month’s readings first.

Lessees and balances migrated

Existing lessees, running leases, held deposits and unpaid rent are keyed into the unit records ahead of the opening billing cycle. The leasing head checks each lease before it goes live.

Messages and approvals

Your office decides how reminders read, which manager signs off a fit-out, and which investors may open the occupancy screen. Each choice is a setting, not a rebuild.

Works alongside

  • Email
  • SMS
  • WhatsApp or other messaging
  • Accounting export
  • Smart meter feed, scoped separately
  • Payment gateway
Common questions

Questions owners ask before a demo.

Can it handle plots, sheds and racked bays in one park?

Yes. Each is a unit with its own area, rate and lease. A shed can be let whole, or split into bays that carry separate lessees and separate meter points.

How are shared maintenance charges divided?

By the basis written in each lease, such as built-up area or plot area. When a fit-out changes the area, the new figure applies from the date you choose.

Can readings come from smart meters?

Not at the start. Readings are typed on a phone by the park team. Smart meters can be wired in later as their own job, and which ones qualify turns on the make of each meter and the file it emits.

Does the system draft the lease itself?

No. Your counsel writes the lease. The system stores its terms, dates and amounts, then drives rent, escalation and renewal lists from them.

Will a lessee see its own account?

If you want it. A lessee login shows that lessee’s invoices, receipts, deposit and service requests, and nothing about any other unit in the park.

How do deposits get settled at exit?

The exit record lists dues, damage notes and meter closing figures against the deposit held. The balance is refunded or billed from that single statement, with each line traceable.

Can the investor report be shared outside the office?

Yes. A read-only view of occupancy and rent roll can be opened to named investors. It shows totals by phase, not individual lessee accounts, unless you choose otherwise.

How is our park priced?

Plot and shed count, how many tenants are billed, staff logins, and any smart meter feed, payment gateway or accounting link decide the price. The smart meter feed is scoped separately. Old lease files and ledgers carried over add effort. A plot, a lease and a service charge invoice appear on screen before the figure, and modules are priced individually.

Can the old lease files be carried over?

They are read once, mapped to unit and lessee records and checked with the leasing head. Unclear dates are queried before anything is loaded into the register.

Who looks after it after launch?

GullySystem staff handle fixes, new charge types and added phases. Your park office keeps entering readings, requests and receipts as before.

What decides how soon rent invoices go out from here?

Choice of first modules. Park layout, the lease register, rent and shared-charge invoicing, and the lessee ledger would typically lead, because the finance team bills from them. Sub-meter readings, service requests and the investor view follow. Dates track the chosen order.

What does the park office collect?

Plot and shed lists, lease copies, the lessee ledger and a recent shared-charge calculation. Add a meter reading sheet and an offer letter. The estate manager, a finance person and a maintenance lead must each be reachable during reviews. Meter feed access is separate and needs the supplier.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Built for.

The trades this product is set up for. Pick yours to see how the work runs there.

Related

Related products.

Your requirements

See Industrial Park Developer Management Software set up around your records.

Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements