Hold the rent roll, the repair tickets and every owner payout in one ledger.
Property management companies sit between owners who want rent on the fifth and tenants who want the water heater fixed today. Rent demands, bank-transfer and card credits, plumber bills, association dues and owner remittances live in separate spreadsheets. For flat leases, the rent roll and owner statements are custom work GullySystem adds. Repair tickets and service contracts run on our facility product, and a paying guest house or shared office floor uses our ready products.
Owners judge you on one thing: did the money arrive on the fifth. Tenants judge you on another: did the plumber come. Both ask questions you should be able to answer from your phone, standing in a stairwell.
The rent roll and owner statement your team rebuilds in Excel every month are written as custom work beside our products. For a building let out as a paying guest house or a shared office floor, our ready products are adapted instead.
Every unit carries an lease agreement with rent, deposit, service charge, escalation date, lock-in and notice period. On the first, somebody sends reminders on WhatsApp. Then the harder job starts: matching bank and card credits to tenants when half the payments carry only a sender name nobody at the office recognises.
Complaints arrive as calls and photographs. A leaking tap, a lift stuck between floors, a car in somebody else’s slot. The supervisor sends a plumber, pays him cash, and the bill goes into a drawer. Lift, generator and water pump service contracts fall due on dates nobody tracks.
Month end belongs to the accountant. Rent collected, repair bills deducted, management fee shown, amount remitted, and one statement for every owner in the format that owner prefers. Building them by hand takes the first week.
What goes wrong for property management companies without a proper system.
What we would build for property management companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for property management companies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
Ready products we start from for property management companies.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Paying Guest Management System
Bed-level occupancy, rent and food billing, deposits and tenant documents for PG owners, set up around your blocks and sharing rates.
Learn moreCoworking Space Management Software
Seat and cabin plans, meeting-room bookings, visitor access, a member app and monthly tax invoices connected on one member record.
Learn moreFacility Management Software
Sites, staff deployment, rosters, attendance, complaint helpdesk, planned maintenance, assets, consumables and contract billing for facility management companies.
Learn moreOther products in the same sector as property management companies.
The business modules property management companies use most.
Each one is also available on its own, or inside a system built for you.
- Resource and Room Booking
- Subscription Billing
- Ticket Management
- Contract Management
- Attendance & Time Tracking
- Payroll Management
- Online Booking Portal
- Document Management
- Receipts Management
- WhatsApp, SMS and Email Notifications
- Lead Management
- Dashboards and KPIs
- Helpdesk Automation
- Fixed Asset Register
- Invoice Management
- Employee Database
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help property management companies.
Each one reads records you already keep, and a person approves every decision.
Tools property management companies often connect.
Where we work with property management companies.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreAll our other services
- Custom Software and Product Engineering
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- Cybersecurity and Application Security
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- SaaS Product Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for property management companies.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions property management companies ask before they call.
Will rent receipts and owner payouts reach our books?
Not built in. Receipts and expenses come out as reports for your accountant. A file shaped for his ledgers is priced once those ledgers are seen.
Does it handle withholding on rent for us?
No. Deductions are recorded against the receipt and shown on the owner statement, but what must be deducted and filed is a matter for the client’s accountant or adviser.
We run paying guest houses and a shared office floor too. Does that fit?
Yes. Beds and monthly rent are covered by our paying guest management system, and desks and seats by the coworking product. The flat lease side is added beside them as custom work.
Is Excel really a problem at twenty units?
Probably not. A clean spreadsheet handles five flats. Software earns its place once the buildings, the owners and the formats multiply.
What makes a property manager’s quotation larger?
The count of buildings, units and owners, how many staff and supervisors use it, and which parts are wanted: rent roll, bank matching, repair tickets, upkeep contracts or owner statements. Your books may need linking. The quotation shows a figure beside every part.
What should a property company have ready for the first sessions?
Pull together a lease agreement, the rent roll, a sample bank statement, the repair ticket log and an owner statement. For the first sessions, a leasing lead, an accountant and a maintenance supervisor each review the screens for their own area.
If we switch away, who holds lease and rent history?
Lease and rent history remains with your company, with the code beside it. Plain files give back the leases, receipts, tickets and deposits whenever you want them. Whoever built the system keeps supporting it. Hosting is at GullySystem unless you want a different arrangement.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements