Your coworking desk plan, meeting-room calendar and GST invoices finally agree at month end.
Desks, cabins, meeting rooms, members and invoices live on one record in this coworking space management software. A member’s plan decides their seat, their included meeting-room hours and their monthly GST invoice. They book rooms and pull invoices from the app themselves. The front desk drops the booking sheet. Before you commit to the next floor, you can see real occupancy against paid seats.
- Plans, floors, cabins and rooms mapped to your centre first
- Current members, contracts and unpaid invoices lifted out of your sheets
- One team in Bengaluru builds it, hosts it and picks up the phone
What goes wrong before the software.
How the work flows through it, step by step.
- 1
A five-seat enquiry arrives
It comes off the website, or from a broker, or someone walks in off the road. The seats needed are logged. Tour and quote go on the same record, and follow-ups fall due on set dates.
- 2
Signing and onboarding
They take three dedicated desks and a cabin. That plan becomes a contract with its term and its deposit. Onboarding creates the member, the seats, the app logins and the door access in one go.
- 3
A working Tuesday
Their team books the meeting room from the app against the hours in their plan. A client arriving at eleven is logged at the front desk with a visitor pass. The air conditioning complaint becomes a ticket.
- 4
Month end
Invoices are raised from each member’s plan, seat changes and any room hours beyond it, with GST. You look over the batch before it goes. Members get theirs by email and in the app.
- 5
Chasing the two who have not paid
UPI and bank transfers are marked against invoices as they land. Whatever is still open gets reminders on a schedule you set. Nobody has to ring anyone from memory.
- 6
Renewal, or the day they leave
Renewal alerts come up before the contract ends. If they do go, the seats are freed, access is revoked and the deposit is settled on the same record.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Member records
One record per member or company with plan, seats, contract, payment history and bookings. Onboarding and renewal start from the same page.
Learn moreSeat, cabin and day-pass plans
Daily, weekly and monthly passes, dedicated desks, private cabins and corporate packages. Each plan sets its price, included room hours and renewal terms.
Learn moreMeeting room and hot desk booking
Live availability for every room and desk, with booking rules per plan. Two people cannot book the same room for the same hour.
Learn moreCoworking billing software with GST invoices
Recurring invoices raised from each plan, including seat changes and extra room hours. Payments are tracked, and overdue ones get automatic reminders.
Learn moreVisitor management and door access
Access is tied to membership and bookings, with separate levels for staff, members and visitors. Every entry is logged, and access ends when the contract does.
Learn moreCoworking member app
Members book rooms, download invoices, see their usage and contract, and read notices on their phone or browser.
Learn moreContracts and renewals
Contracts built from your templates, stored with version history, and signed digitally. Renewal alerts go to you and the member before the term ends.
Learn moreCoworking CRM and sales pipeline
Every enquiry from tour to quote to signing, with its source and next follow-up date. Leads that go quiet get a reminder rather than being forgotten.
Learn moreMember tickets
A broken printer or a cold meeting room becomes a ticket with an owner and a status, not a message someone half-remembers.
Learn moreNotices and announcements
Tell the whole floor about Saturday maintenance, or one member that their invoice is due, from the same place their record lives.
Learn moreOccupancy and utilisation
Occupied seats against paid seats, room use by hour, and peak days by floor or centre.
Learn moreStaff attendance and payroll
Attendance, shifts, leave and salaries for your own front desk, housekeeping and community team.
Learn moreOne system, each person sees their part.
Owner or centre head
Sees occupancy, revenue billed and collected, renewals due and open enquiries across every centre.
Community or centre manager
Runs tours and follow-ups, onboards members, raises invoices and handles renewals.
Front desk
Checks room bookings, issues visitor passes, logs tickets and posts notices.
Member
Books rooms, sees remaining room hours, downloads invoices and raises requests from the app.
The numbers the owner asks for.
- Occupancy by centre and floor, occupied seats against paid seats
- Invoiced, collected and outstanding for the month, member-wise
- Meeting-room use by room and by member, including hours beyond plan
- Contracts ending in the next 30, 60 and 90 days
- Enquiries by source, tours done and seats signed
- Open tickets by type and how long each has been open
Who this is built for.
- Coworking operators with one or more centres
- Managed office providers renting cabins and floors to companies
- Business centres that rent meeting rooms by the hour
- Building owners who have turned a floor into shared offices
- Operators who want workspace management software instead of a booking sheet and Excel invoices
When it is not the right choice.
- A single small space with a handful of regular members, where a shared calendar and Tally invoices work fine
- Operators who only want a door access system without the membership and billing side
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Tally
- UPI and payment gateways
- Google Calendar
- SMS
Questions owners ask before a demo.
Can it raise GST invoices every month automatically?
Yes. Invoices are raised from each member’s plan, with seat changes and extra room hours added. You review the batch before it goes out.
Does the coworking space booking system let members book meeting rooms themselves?
Yes, from the member app or a browser. Bookings count against the hours in their plan, and anything beyond is added to the next invoice.
Is this coworking membership management software or a booking tool?
Both sit on one member record. The plan decides the seat, the included room hours and the monthly invoice, and the same record shows what was booked and what is owed.
Does our Tally stay as it is?
Yes. Invoices and receipts can be exported for Tally, or linked to it during set-up, so nobody retypes the same figures. Your accountant carries on in Tally as before.
Does it work with our door access system?
Often, yes. Access can be tied to membership and bookings where your card, biometric or app-based system allows it. We check your hardware during the demo.
How do we move from Excel to coworking space software?
Members, contracts, seat allocations and unpaid invoices are imported from your Excel sheets. We check the dues with you before the first invoice run.
Does it handle more than one centre?
Yes. Each centre has its own floors, rooms and members, and the owner sees all of them together.
Who owns the member data?
You do. Members, contracts and invoices can be exported whenever you want them. If you leave, the handover of a full copy is written into the proposal.
What is the coworking space management software price?
No figure is published. Cost turns on how many centres you run, the modules you want and the set-up involved. A demo comes first, then a written proposal with the number on it.
Do we need all of this for one small centre?
Probably not. For one centre with a few members, the coworking management software can start with bookings, invoices and the member app, and the rest stays switched off.
Businesses that use this.
Related products.
See Coworking Space Management Software with your own data.
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