Managed Offices and Private Cabins on Flexible Terms

The module manages managed offices and private cabins let on flexible terms. It covers contracts, mid-term changes, room bookings and monthly invoices for operators who may never use the word coworking.

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Cabins, terms and changes

A managed office deal is a floor plate, a fit-out, a term and a rent, and parts of it change during the year. A tenant adds people. A cabin is split in two. Spreadsheets struggle to follow these changes for long.

What flexible workspace management software tracks

Cabins as units, desks inside them

A thirty-seat cabin is priced as one unit and still carries its individual seats, so occupancy stays accurate at desk level.

Terms that differ per tenant

Start date, lock-in, notice period and deposit sit on each contract, and not in somebody’s inbox.

Changes in the middle of a term

Six more desks added in March reach the next invoice. Accounts need not be told separately.

Meeting rooms on top of rent

Rooms are booked by the hour, with included hours counted down against the tenant’s plan and the remainder billed on the monthly invoice.

Access and visitors by tenant

Each company’s people and guests are kept apart by floor and door, so one tenant’s visitors do not appear on another’s list.

Renewal alerts

Alerts come up before a term ends.

Operators this suits

The records are the same whatever the operator calls the business. Only the wording of the plans changes.

Managed office providers

A whole floor is fitted out for one company and run by your team on a fixed term.

Business centres

Cabins and rooms let by the hour, day or month.

Building owners with a spare floor

Landlords who let serviced cabins instead of bare shells can run the letting, the invoices and the rooms from one system.

What it does not do

It does not handle your own lease with the building owner, or property tax. It manages the space you let out.

Related screens

Cabin, desk and day-pass plans

Each plan with its price, seats and included room hours.

Contracts and renewals

Term, deposit, lock-in and notice, with alerts before the end.

Billing and invoicing

Monthly invoices built from the agreement and any changes.

FAQ

Frequently asked questions

We run managed offices, not coworking. Does that matter?

Not much. The records are the same: a company, a cabin, a term, an invoice and doors that should open. Your plans are mapped in your own terms before go-live.

Can two tenants on one floor sit on different terms?

Yes. Lock-in, notice, escalation and deposit are set on each contract.

What happens when a tenant grows mid-term?

The extra desks go on the record from the date agreed, and the next invoice carries them.

Do our tenants have to use the member app?

No. Some tenants have staff book rooms in the app, and others route everything through your front desk.

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