Multi-Centre Coworking Management on One System
Each building keeps its own floors, plans, staff and doors. The owner reads occupancy, money and staff across all centres on one screen.
Separate sheets for each centre
Each centre manager may keep a sheet in their own layout. One counts a six-seat cabin as one line, another as six. Someone merges them by hand each month. A member who signed at one centre is unknown at another. One system removes both problems.
What each centre keeps of its own
One member, two buildings
A per-centre spreadsheet cannot follow a company across buildings.
Group questions a multi-centre owner should ask
Buyer guides for operators with several sites stress consolidated reporting, per-location billing and access that works across sites. Test each with your own buildings.
Opening the next centre
- Map floors, cabins, rooms and plans.
- Create staff logins with centre-limited access.
- Load members and unpaid invoices.
- Fit and test door hardware.
- Add the centre to group reports on opening day.
Keeping centres consistent without making them identical
A group wants common standards and local freedom. Decide which is which.
Where the group numbers come from
Every report reads for one centre or for all of them.
- Occupancy and money: occupied against paid seats, and invoiced against collected.
- Space utilisation: desks and rooms actually used, floor by floor.
- Member records: the record that follows a company between buildings.
- Pricing: why the quote depends on how many centres you run.
Agree the evidence before signing off this part.
Use a representative scenario to decide what this part of the system must show and where review is still needed.
Plans and rates
Which rule wins when two rates or offers apply?
Use “Plans and rates” to check an ordinary sale and one that meets two pricing conditions. Ask for the calculation behind each final amount, rather than only the total.
Background reading: ERPNext: pricing conditions
Booking in the other building
What becomes available when a booking is moved or cancelled?
Use “Booking in the other building” to move a booking, then cancel a second example. Check the released slot, the person or resource still assigned, and any amount left to settle before accepting the revised schedule.
Background reading: ERPNext: appointment records
Frequently asked questions
Can a centre manager see the other centres?
Only if you want them to. Access is set per centre, so a manager works in their own building and the owner sees all of them.
Can each centre have its own plans and rates?
Yes. Plans are mapped centre by centre before go-live, in your own terms and rates, so a suburban cabin can be priced differently from one on a main road.
What happens when a member uses two of our centres?
They stay one member. Seats, contract and payment history sit on one record, and the plan can allow booking at either building.
Does adding a fourth centre mean starting again?
No. A new centre is mapped with its floors, rooms, plans and staff, and then joins the reporting the group already uses.
Can we run centres in different cities?
Floors and staff are separate per centre. Tax and invoicing rules that differ by state are settled during set-up.
Can accounts run centrally?
Yes. You can grant a central accounts user billing across every centre, and each centre manager still sees just the centre they run.
Is there a per-centre report for the owner?
Every report can be filtered to one building, then compared with the others.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements