Member Access, Visitor Passes and Exit Day
Door access is issued from the member record, limited by plan or booking, and logged on every entry. It is withdrawn on the day the contract ends.
Access that outlives the contract
A member gives notice, settles up and returns the cabin keys. Their access card was issued by whoever was at the desk that month, and it sits in a list on a machine near the lift. Two weeks later the door still opens.
How access is decided
What your hardware can and cannot do
Habits that keep a shared building safe
Security guides for workspaces repeat a short list. Most of it is policy, and software only helps you follow it.
Offboarding checklist for a leaving member
- Contract end date confirmed and access end date set to match
- Cards and fobs returned or deactivated
- App login closed and shared Wi-Fi password considered
- Lockers, cabin keys and printer codes cleared
- Deposit settled after a walk-through
Connected screens
Agree the evidence before signing off this part.
Use a representative scenario to decide what this part of the system must show and where review is still needed.
Room bookings
What becomes available when a booking is moved or cancelled?
Use “Room bookings” to move a booking, then cancel a second example. Check the released slot, the person or resource still assigned, and any amount left to settle before accepting the revised schedule.
Background reading: ERPNext: appointment records
Frequently asked questions
Will it work with our existing door system?
It depends on the hardware. Card, biometric and app-based systems can be tied to membership and bookings where the panel allows it. The make you have is checked during the demo.
What happens to access when a member leaves?
It ends with the contract. The same step that frees the seats and settles the deposit withdraws the access, so nobody has to remember to tell the person with the cards.
Can visitors be given temporary entry?
Yes. A visitor pass is issued at the front desk against the member hosting them, for the hours needed, and the entry is logged like any other.
Is every entry recorded?
Yes, with the door and the time. The log can be consulted after an incident, in place of a paper register at the gate.
Can different plans open different doors?
Yes. Access levels follow the membership, so a day-pass holder, a cabin tenant and the housekeeping team each get what their role needs.
What if a member loses a card?
The credential is switched off and a new one is issued from the record. Your policy decides whether a replacement fee applies.
Do we need CCTV as well?
Cameras and door logs do different jobs. This screen keeps the entry record, and any camera system stays separate unless your scoping says otherwise.
Tell us what you need.
Share your requirements and one of our engineers will come back to you within one business day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements